QHSE 100-Day Implementation and Certification plan with MyEasyISO

Task
Task Main Module Sub-Modules Timelin
No.
es
Provide basic training on MyEasyISO to the core team and
1 All IMS modules • All QHSE related modules Day 1-3
users to familiarize themselves with MyEasyISO.

Create roles and specific access control privileges under

2 admin module. System has some pre-defined Roles Administration • Role and Role Action Day 4-5
already.
IMS → QMS → HR • Department
Create departments, designations & employees.
3 • Designation Day 6-8
• Employee
Create products/services/projects and raw materials IMS → QMS → Operations • Raw materials
4
• Product/Service/Project Day 6-8
IMS → QMS →Context of • Context of Organization
5 Top management can start defining Context with respect to Organization • Internal Issues Day 9-13
Quality and Environment. • External Issues
• Interested Parties
6 Top Management can define risk and opportunity with
respect to Quality and Environment. IMS → QMS →Risk and • Risk and Opportunity Day 14-15
Opportunity
Top Management shall define Scope of QHSE management IMS → QMS →Context of • Scope
7 Day 16
system. Organization

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 QHSE 100-Day Implementation and Certification plan with MyEasyISO

Task
Task Main Module Sub-Modules Timelines
No.
Top Management shall create life cycle management for IMS → QMS →Context of
8 different products at different stages and identify control Organization • Life Cycle management Day 17-18
action which may affects the environment.
9 QHSE Manager shall define QHSE Policy. IMS → QMS →Policy & • Policy Day 19
Objective
10 QHSE Manager shall determine QHSE Objectives. IMS → QMS →Policy & • Objective Day 20-22
Objective
11 Identify at least two critical processes for each department. IMS → QMS → Operations • Process Identification Day 23-26
HSE Manager shall establish: IMS → HSE →HSE Planning
12 • Aspect - Impact Assessment
a. Aspect - Impact Assessment (Environment) Day 27-30
b. Hazard - Risk Assessment (Health and Safety) • Hazard & Risk Assessment

HSE manager shall determine compliance obligation related IMS → HSE →Compliance
13 Obligation • Compliance Obligation Day 31-32
to HSE.

Define ideal competence for designation and carry out • Ideal Competence
14 IMS → QMS → HR • Competence Evaluation Day 33-34
competence evaluation for all employees.
• Training Identification
QHSE Manager shall determine QHSE Training for
15 IMS → QMS → HR • Training Attendance Day 35 -36
employees.
• Training Evaluation
Create offline communication policy -
16 whom, what and how to communicate QHSE-related IMS → QMS → • Offline Communication Policy Day 37-38
communications to employees and Interested parties Communication

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 QHSE 100-Day Implementation and Certification plan with MyEasyISO
Task
Task Main Module Sub-Modules Timelines
No.
Create equipment and carry out calibration and preventive IMS → QMS → Operations • Equipment Calibration Schedule
maintenance: Calibration Log
Day 39 -41
17 a. Carry out calibration and preventive maintenance • Preventive Maintenance Schedule
b. Update the breakdown details of equipment Preventive Maintenance Log
Breakdown Record
IMS →QMS → Design and • Design and Development
18 Create Design and Development project Day 42-44
Development
Complete Marketing-related requirements:
a. Update the enquiry module whenever you receive IMS → QMS → • Enquiry
19 new enquiry Marketing • Feedback Questionnaire
Day 45-48
b. Receive customer feedback from all customers after • Customer Feedback
each project. • Customer Complaint
c. Create Customer Complaint, if any.
Complete Purchase-related requirements:
20 a. Add your suppliers IMS → QMS → Purchase • Supplier Registration
b. Add your purchase order which is linked to • Purchase order Day 49-52
Incoming Inspection • Supplier Re-evaluation
c. Re-evaluate your suppliers at regular interval
IMS → QMS → Quality • Incoming Inspection Quality Plan
Complete Quality-related requirements:
a. Create Standard Incoming /In-process/ Final • In-process Inspection Quality Plan
21
Inspection Plan for all Raw material and Products • Final Inspection Quality Plan Day 53-57
b. Create Incoming /In-process / Final Inspection • Incoming Inspection Quality Record
records (whenever applicable) • In-process Inspection Quality
Record
• Final Inspection Quality Record

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 QHSE 100-Day Implementation and Certification plan with MyEasyISO

Task
Task Main Module Sub-Modules Timelines
No.
Complete Operations-related requirements: IMS→ QMS→ Operations
a. Create Process validation for special processes like • Process Validation
Welding and Coating where output cannot be • Operations Planning
22 measured. • Work Order Execution Plan
b. Create Operational Planning for products/services • External Property
c. Create Work Order and Execution Plan for Closed • Monitoring Evaluation Day 58-62
deals/New projects
d. Update the property/resources received from
Customers and Suppliers
e. Create Monitoring Evaluation(KPI) for any applicable
process
IMS → QMS →
Create/Upload documents in documented information
23
Documented Information • Documents
module to capture any physical QHSE forms (Empty
template), procedure, checklist (Empty template), flowchart
and Manual to bring them under documented information Day 62-64
control.
(This module will act as Master list of Documented
Information)

Upload Client reference documents or Interested parties’ IMS → QMS →

24 Documented Information • External Document Day 65
documents of external origin.

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 QHSE 100-Day Implementation and Certification plan with MyEasyISO

Task
Task Main Module Sub-Modules Timelines
No.
Define Waste Management and monitor waste at regular
25 interval:
a. Create Profile for Air, Water and Solid Waste
b. Monitor Air, water and Solid waste at regular IMS→ HSE→ Waste • Air Emission Profile
interval. Management • Water Waste Profile
Complete this module only when below scenarios arise: • Solid Waste Profile
• Air Emission Monitoring Day 66 – 70
1. Air is polluted due to any one of your
operations/process • Water waste Monitoring
2. Water is wasted during any one of your • Solid Waste Monitoring
operations/process
3. Solid Waste is generated during any one of your
operations/process
HSE Manager shall define Hazardous material used in IMS → HSE→ HSE • Hazardous Material
26 Operations/process and create Material Safety Data Sheet Operations • Material Safety Data Sheet Day 71 – 72
related to chemical
Create work permit for Visitors / Employees (whenever
27 IMS → HSE→ • Work Permit ---
necessary)
HSE Operations
IMS → HSE→ • PPE Master PPE Inspection
Create Personal Protective Equipment used during
28
operation and carry out PPE Inspection at regular Interval
HSE Operations • PPE Process Day 73

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 QHSE 100-Day Implementation and Certification plan with MyEasyISO

Task
Task Main Module Sub-Modules Timelines
No.
29 Create Emergency Preparedness and capture Mock drill/
IMS → HSE→ • Planning Emergency
Actual Emergency response:
a. Create Emergency Plan
HSE Operations • Testing Emergency
b. Carry out Mock drill at regular interval (Emergency • Actual Emergency Day 74-77
testing) • Emergency Response team
c. Capture Actual Emergency (only when it happens) • Emergency Contact list

Capture Incident / Accident Investigation report for Near- IMS → HSE→ • Incident/ Injury / Accident Reporting
30 HSE Operations • Calculate LTR / TAR / ASR ---
miss, Accident and Fatal (whenever happens)
IMS→HSE→ • HSE KPI
Capture HSE performance Evaluation:
Performance Evaluation • HSE Checklist
31 a. Create HSE Checklist Day 78
• HSE Inspection
b. Carry out HSE Inspection at regular interval
IMS → QMS→ Internal
32 Prepare Master QHSE audit schedule for the whole year: Audit • Master Internal Audit plan
a. Select the departments and months (Multi-select) Day 79
within Audit Cycle year.

IMS • All QHSE Modules

33 Maintain implementation of all QHSE Modules Day 80-90

34 Conduct internal audit: IMS →QMS→ Internal • Internal Audit schedule

a. Prepare Internal Audit Schedule Day 91
Audit
b. Prepare Internal Audit Report

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 QHSE 100-Day Implementation and Certification plan with MyEasyISO

Task
Task Main Module Sub-Modules Timelines
No.
Capture Non-Conformance: (Any deviation from
35 Requirement)
a. Create Non-Conformance and assign responsible
person IMS→ QMS→
b. Take Correction and identify Root cause Non-Conformance • Non-Conformance ---
c. Propose a Corrective Action
d. Add the Actual Corrective Action under taken
e. Verification of Corrective Action
f. Closure of NC with final review comments

Ensure closure of proposed actions on identified dates for IMS • Respective Modules
High Significant Aspect and Hazard, Non-Conformance and Day 92-95
36 HSE operations

Conduct QHSE management review meeting and identify IMS→ QMS→ MRM
37
Action plan:
a. Invite all attendees for Management Review • MRM Day 96
Meeting
b. Capture Minutes of meeting and Action plan.
• Not Applicable
38 Coordinate with the certification body to conduct audit. Day 100

Maintain QHSE compliance on a real-time basis using

39 MyEasyISO while saving time on your QHSE compliance and
making ISO 9001, ISO 14001 & OHSAS 18001 more user • MyEasyISO On-going
friendly, cost effective and results-oriented.

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