Provincial Accounting Office

MISSION

Maintain accounting records and books of accounts to be able to generate accurate

financial reports/statements of the Province of Surigao del Norte.

Prepare and submit periodic trial balance, balance sheet, statement of income and
expense statement of cash flows etc. Of all funds to the provincial auditors’s office and other
concerned agencies. And provide fair and accurate financial information to users, particularly,
creditors officials and employees, taxpayers, donors, and the public.

Install internal control system on the receipt and disbursement of funds. Thus, ensure the
effective check and balance in the receipt, disposition and utilization of funds and property.

VISION

A highly efficient and effective accounting, payroll and pre-audit office, equipped with
modern technologies, managed by united, responsible and customer friendly staff, maintaining
accounting records and book of accounts and providing transparent reports of the provincial
government financial operation and status.

A user-friendly accounting system conforming to international accounting standards

making it an efficient tool in decision – making.

MANDATE

 Install and maintain both accounting and internal audit systems;

 Prepare and submit financial statement to the governor and to the sanggunian
panlalawigan;
 Appraise the sanggunian panlalawigan and other local government officials on the
financial condition and operation of the province;
 Certify obligation of allotment;
 Review the propriety and legality of claims including its supporting documents.
 Maintain individual ledgers for officials and employees, subsidiary and general ledgers to
which all government transaction shall be posted;
 Account for all issued request for obligation and keep reports related thereto;
 Exercise such other powers and perform such duties and functions as may be provided by
law or ordinances.
FUNCTIONS
Provincial Accountant’s Office shall take charge of the both accounting and internal audit
services of the province.

 To provide the management the basic information and technical data as to the financial
condition and operation of the province which may be needed in attaining its goal and
determining the policies to be adopted to enhance public services.

 To stabilize pecuniary affairs of the province by the way of proper accounting for all
receipts and disbursements.

SERVICES

Administrative Support

 Preparations of Plans
 Management of Personnel Matters
 Management of Records
 Management of Office Supplies and Properties
 Maintenance of Computerized Office System

Payroll and Remittance Preparation

 Review of Payroll Requests

 Preparation of Payrolls
 Indexing of Claims and Salary Deductions to Individual Salary Cards
 Preparations of NTC
 Preparation of Remittances
 Preparation of Replenishment Vouchers
 Preparation of Salary Related Certifications

Pre-Auditing

 Processing of Disbursement Vouchers and Payrolls

 Processing of Liquidation Reports / Report of Disbursements
 Controlling of Trust Funds
 Preparation of Liquidation Reports of Trust Funds
Accounting and Bookkeeping

 Preparation of Journal Entry Vouvhers

 Bookkeeping
 Taking-up of Liquidation Reports / Reports of Disbursements
 Submission of Financial Reports
 Preparation of Blank Reconciliation Statement
 Submission of Transaction Documents of COA
 Preparation/Sending Demand Letters for Cash Advances