Professional Documents
Culture Documents
SCAFFOLD Checklists
SCAFFOLD Checklists
MANAGEMENT SYSTEM
CONTENT
1. Filing procedure
6. Procedure for identification and mitigation of potential emergency and serious accident
situations.
PURPOSE: To ensure that all OHS documents are filed and numbered in a systematic manner for ease of
reference, retrieval and revisions.
COVERAGE: This procedure covers the filing and numbering of all documents pertaining to the OHS for
Spectrum Engineering.
RESPONSIBILITY: The Project SHE Officer is responsible for the implementation of this procedure.
ACTIVITY DESCRIPTION:
3. Indicate document revision status in the blocked section of the document page.
4. File all original documents (Policy Manual, Procedures and Work Instructions).
PURPOSE: To ensure a proactive identification, assessment and control of all hazards and potential
hazards associated with Spectrum Engineering activities.
COVERAGE: This procedure covers the identification of hazards, risk assessment and control at JTP
SERVICES operations.
RESPONSIBILITY: The Project Manager is responsible for the implementation of this procedure.
ACTIVITY DESCRIPTION:
1. Organize a team to include at least an experienced supervisor, relevant technician and SHE official
to identify hazards associated with organization’s activities taking in consideration:
i. Routine, non-routine activities, changes in operation, activities outside workplace that can affect
safety.
ii. Equipment, materials, infrastructure, actual & proposed changes, legal requirements, design of
workplace & installation, hygiene, work procedures and methods
iii. Activities of all personnel having access to Natural Air operation to include subcontractors, other
people working in the vicinity, and visitors, human behaviour, capabilities, .
iv. Facilities at work place provided both for Natural Air and others.
2. From the hazard identification process to be done continuous risk assessment to be done for the
project where critical activities and hazards and controls are noted down. Compile a register of
hazards.
3. Base line risk assessments will be developed for the project. Subsequently the issue based and task
specific risk assessments shall be developed and approved for all the tasks. DSTI will be compiled
as a work place risk assessments and acknowledged by all workers performing the task.
4. Ensure the process of hazard identification is ongoing by completing a “new hazard or near miss
identification form” upon identifying a new hazard or new miss.
5. Update the register every year or when ever found necessary.
6. Evaluate risk taking in consideration potential consequence and likelihood of occurrence.
7. Determine appropriate control for the hazard identified taking into account the magnitude of risk
based on the assessment and the hierarchy of hazard control.
8. Put in place and enforce use of control procedures to control hazards that can affect workers.
9. Develop programmes to address hazards that can cause serious threat to worker’s health and
safety.
PURPOSE To ensure that objectives, targets and programmes are set according to laid down procedure.
COVERAGE This procedure covers the setting of objectives, targets and programmes pertaining to the OHS
implemented by Spectrum Engineering.
RESPONSIBILITY The Project Manager is accountable for coordinating this procedure while the Supervisor is
responsible for implementing the procedure.
DEFINITIONS Objective: Overall goal, arising from the OHS policy, that an organization sets itself to achieve, which
is quantified where applicable.
OHS target: Detailed performance requirement, quantified where practicable, applicable to the
organization or parts thereof, that arises from OHS objectives and that needs to be set and met in order
to achieve those objectives.
ACTIVITY DESCRIPTION
1. Develop objectives, targets and programmes from hazards on the register of taking into account policy
requirements, legal and other requirements, technological options, financial, operational and business
requirements, views of interested parties, waste management and the sustainable use of resources.
2. Ensure that objectives and targets are measurable where practicable, are consistent with the OHS policy and
include a commitment to prevent injuries, ill-health, emission and disposal of pollutants and compliance with
applicable legal and other requirements to which the organization subscribes.
3. Indicate applicable legislation and regulatory limits if any, for the identified hazards.
4. Allocate responsibility for achieving objectives & targets at each relevant function of the organization.
6. Review as per defined time frames progress made during implementation of programmes.
7. In the event that a department fails to achieve an objective or management programme within the stated time
frame, carry out an investigation to determine cause of failure.
8. Fill in the corrective / preventive action form and set a new time scale within which the objective or
programme will be fulfilled.
9. Report at board meetings and management review meetings, the extent to which objectives and targets have
been met.
10. Ensure adequacy of resources for programmes by allocating sufficient capital budget.
11. Departments should implement at least one programme at any given time.
PURPOSE To ensure that legal and other requirements applicable to Spectrum Engineering operations are
identified and accessed according to laid down procedures.
COVERAGE This procedure covers the identification, accessing, review and communication of OHS legal
and other requirements applicable to Spectrum Engineering
RESPONSIBILITY The Company Secretary is responsible for accessing and identifying legal and other
requirements while the Project SHE Officers are responsible for implementing this procedure.
The Project Manager is accountable for the correct implementation of this procedure.
DEFINITIONS:
Legal requirements: Any requirements or authorization related to our hazards as issued by governmental authority
to include international, national, provincial or local authorities and has legal force.
Other requirements: Requirements other than legal to which an organization may voluntarily subscribe, that
applies to the organization’s hazards.
ACTIVITY DESCRIPTION
1. Subscribe (Company Secretary) to the Government Gazette.
2. Obtain a copy of the Index to Legislation.
3. Identify relevant legal and other requirements from:
4. Communicate to Project Managers, any changes, and amendments new or pending legislation,
legal and other requirements consistent with aspects and impacts identified within the
environmental management system.
5. Compile (SHE Officer) the register of legal and other requirements including interpretation of
legislation applicable to impacts from the organizations activities and services.
6. Distribute the register of legal and other requirements that includes interpretation of legislation,
reviewed and pending to Project Managers.
7. Communicate legal and other requirements to personnel (to include contractors, suppliers and other
stakeholders) whose work has direct impact on the organization’s compliance.
8. Implement measures to ensure compliance with legal and other requirements affecting his or her
department.
9. Keep on file statutory licenses, permits and certificates that are checked for validity at the beginning
of the year.
10. Renew permits, certificates and licenses before their expiry dates.
11. Update the Register of Legal and other requirements annually or when new legislation is passed or
when amendments are made to existing legislation.
NB Employees can access the register of legal and other requirements from the Departmental
Head upon request.
PURPOSE: To ensure that persons working for or on behalf of Natural Air are competent on the basis of
appropriate education, training and experience to meet both short and long term OHS goals of the
organization.
COVERAGE: This procedure covers the provision of training and awareness for persons working for or on behalf of
Natural Air.
ACTIVITY DESCRIPTION:
1. Ensure that personnel assigned to particular tasks meet minimum requirements of the job specification from
experience, training and education
2. Carry out induction that includes requirements of the quality SHE policy, procedures and work instructions to
personnel whose work is associated with significant safety and environment risks.
3. Provide general guidelines of the OHS to personnel working for or on behalf of the organization and ensure
that policies and procedures are understood, implemented and maintained.
4. Ensure that work is carried out in compliance with requirements of the OHS system.
5. Identify training needs for employees and Sub-contractors and from deficiencies during performance
assessments of permanent employees, audits and inspections areas where employees lack knowledge,
understanding, skills and ability to achieve OHS excellence and from lack of skills to manage significant
safety risks arising from activities, products and services.
6. Training should include:
Importance of adherence to policies, codes of practices and to legal and other requirements to which
the organization subscribes.
Employees’ roles and responsibility to achieve conformance with OHS policy and other requirements.
7. Prepare an annual training schedule to cover permanent, contract employees, suppliers and contractors
working for or on behalf of NATURAL AIR.
8. From the annual training programme, prepare a training schedule that includes contract and permanent
employees.
10. Identify suitable trainers to run internal and external training programmes.
11. Communicate training schedules and venues to identified participants.
12. Coordinate and ensure that training is carried out.
13. Keep training records such as attendance registers, lecture material, results etc. and update information
on file for internal and external training courses run.
PURPOSE: To ensure that potential emergency and serious accident situations that can have impacts to health and
safety are identified and mitigated according to laid down procedure.
COVERAGE: This procedure covers the identification and mitigation of potential emergency and accident situations
from Natural Air activities and services.
ACTIVITY DESCRIPTION:
Consider potential emergency situations that include explosions, gas leakages, oil spillages, and collapse of
structures, water pipe bursts and fire outbreaks during the aspect identification process.
Explosions
Ensure employees who are going to use equipment and materials with potentials of explosion are
competent.
Equipment operation shall be as per work instruction and risk assessments.
Ensure safety measure or precautions are strictly followed. This shall be verified through audits and
inspections.
Report machine / equipment malfunctions to the supervisor or General Foreman.
Gas leakages
Provide protection to gas storage areas by fencing and providing fire-fighting appliances.
Inform employees of the emergency and evacuation plan.
Ensure that awareness training is given to all employees and other people working for or on behalf of
Spectrum Engineering on possible accident situations.
Carry out safety audits and inspections t o identify areas of potential risk.
Ensure that machines are serviced and maintained as per maintenance schedule.
Foreman and Supervisors to ensure employees perform work as per Risk Assessments developed.
Outbreaks of Fire
PURPOSE: To ensure that potential emergency and accident situations are responded to according to laid down procedure.
COVERAGE: This procedure covers the response to potential emergency and accident situations from our activities and
services.
ACTIVITY DESCRIPTION:
1. Explosions
a. Inform Project Manager, SHE Officer, General Foreman and or supervisor.
b. Switch off equipment and electric supplies.
c. Alert other people in the area by sounding the emergency alarms system.
d. Assist (First Aiders) rescuing the injured and call Emergency Rescue team/ Paramedic.
e. Ensure there is no fire. Should a fire occur, try to put off fire ensuring not put one’s self at risk.
f. Report to the assembly point located at the Main Eastern Entrance when in the field or at lay down area when not in the site.
g. Advise the Project SHE Manager, Unki SHE Department who will in turn inform the civil protection unit (National Disaster
Reaction Team), Air Force of Zimbabwe the Mine and Mineral inspectors if incident cannot be handled internally.
h. Advise City of Gweru of damage that may have occurred to the environment.
2. Fire
i. Inform Project Manager, SHE Officer, General Foreman and or supervisor.
j. Switch off equipment and electric supplies.
k. Alert other people in the area by sounding the emergency alarms system.
l. Fire fighters try to put off fire using firefighting appliances.
m. Report to the assembly point located at the Main Eastern Entrance when in the field or at lay down area when not in the site.
n. Advise the Project SHE Manager, Unki SHE Department who will in turn call fire Brigade in the fire cannot be contained.
3. Oil spillages
Stop/ close supply valve if possible.
Inform Project Manager and SHE Officer of the spillage.
If possible block drains and call effluent removal contractors.
Inform City of Gweru and the Environmental Management Agent (EMA) of the environmental damage.
Contain waste oils and other contaminated materials in drums and dispose as EMA requirements.
9. Type report checking clarity and accuracy of report and correct as necessary.
11. Send corrective action request forms to the Project Manager and Client.
12. Ensure that corrective action requests raised are followed up timeously and closed by the Lead
Auditor and that effectiveness of corrective action taken is verified.
13. Update and distribute to appropriate workstations, procedures that have been amended as a result of
implementing corrective action.
14. Discuss audit findings in Management Reviews for continual improvement in the performance of the
OHS Management System.
15. Update the audit programme should audits slip and when audits are re-scheduled.
COVERAGE: This procedure covers the review of the OHS Management System.
RESPONSIBILITY The project Manager is responsible for implementing this procedure on behalf of the Chief Executive.
ACTIVITY DESCRIPTION:
1. Prepare (SHE Officer) a management review meetings schedule indicating frequency of reviews for
the year.
2. Inform management by electronic mail the actual date, time and venue for the meetings. NB.
Management Review meetings are carried out three times per year minimum and Natural Air reserves
the right to carry out unscheduled management reviews for improvement.
3. Distribute the agenda together with minutes from the last review meeting.
4. Management review inputs to include the following:
- Programme update.
- Results of previous audits.
- Stakeholder feedback.
- Process / SHE performance.
- Follow up actions from previous management reviews.
- Recommendations for improvement.
- Changes that may affect the OHS.
- Possible need for changes to the SHE Policy.
- Review of objectives and targets.
- Technological changes.
- Status of corrective, preventive actions, objectives, targets & programmes.
5. Management review output to ensure decisions and actions related to possible changes to SHE policy,
objectives, targets and other elements of the OHS are consistent with the commitment to continual
improvement.
6. Set deadlines for action items and follow them up to completion.
7. Distribute minutes of the management review to Management and participants.
8. Follow up and ensure that action items are rectified within the stipulated time frames.
DEFINITIONS In this procedure, records refer to documents generated by the OSHAS system.
RESPONSIBILITY The SHE Officer is responsible for the implementation of this procedure.
ACTIVITY DESCRIPTION:
1. Ensure that SHE records generated by the system are legible, identified by section, description, cost centre, by title
and are retrievable within a reasonably short period of time.
2. Ensure that records are kept in files that are stored in filing cabinets and other lockable or safe places to prevent
deterioration or damage. Electronically generated records are protected by passwords, computer system backups and
where necessary by anti-virus packages.
4. Refer to the table below for the type of record generated, where the record is stored and the authority responsible for
release of the record.
Training Records SHE Officer SHE Office 2 years after the project
DSTIs, Risk assessments and Audits SHE Officer SHE Office 2 years after the project
reports, corrective action reports
Employee file – medicals, proof of SHE Officer SHE Office 6 years after the project
training, and other personal Destruction of records to include shredding and
particulars recycle through paper waste dealers.
PURPOSE: The purpose of this procedure is to ensure that safety, health, and environmental risks are
mitigated at design, construction, commissioning, purchasing and modification phases of the
project work and whenever operational change is effected.
COVERAGE: This procedure applies to all personnel, i.e. employees and sub-contractors alike, and all
Operations to be undertaken by Natural Air.
RESPONSIBILITY The Project Manager is responsible for the implementation of this procedure.
o New equipment is: equipment that is different in design from the one being replaced and may have
health, safety and environmental impacts to personnel and/or process(es).It can also be equipment
that is being brought to the site for the first time and has not been used before. New equipment does
not include equipment that is similar in design and specifications to existing equipment and is
covered by established procedures or standards.
Procedure
1. Identify where change management is required during the course of the project, taking into
consideration duration, personnel, organisation, activities, processes, facilities, equipment,
procedures, laws, standards, materials, products, systems and services.
2. Ensure all employees have to undergo Unki Mine project the site specific, the UNKI SHE
GENERAL inductions and Natural Air SHE induction.
3. A change management form shall be compiled and signed by the appointing person and the person
being appointed in the case of personnel changes. All appointment have to be approved by Unki.
4. For operational changes, once the proposed change has been identified it is subjected to a risk
assessment and the required mitigatory action is signed off by the Project Manager, Unki Supervisor
and SHE Manager before implementation.
5. The SHE impacts are assessed at various points during the project identification, conceptual design,
detailed design, construction and commissioning (including handover) stages of the project.
7. The Project Manager with the assistance of SHE Officer shall assess the nature of the projects and
outlines relevant environmental impacts.
8. The SHE Officer or any other technical personnel shall check or verify to see if the EIA policy
generally covers the proposed project.
9. Mitigatory measures proposed by the EIA process shall be analyzed and implemented by the Project
Manager in liaison with SHE Officer.
10. On an on-going basis the recommended mitigatory actions/measures shall be incorporated into
existing working documents such as procedures and work instructions.
11. The Project Manager shall ensure that the EIA process is conducted in accordance with the
government policy.
12. SHE Officer in close liaison with relevant Supervisor shall supervise the conduct of EIA and shall
provide the link between contractor and regulatory authorities.
13. Plant and Equipment modifications are to be referred to the Project Manager.
15. Legislative changes or the implementation of new legislation are tracked, communicated and
integrated into the system by the SHE department.
16. Any changes involving movement of employees or employee establishment in a workstation or for
an activity is subjected to a formal risk assessment.
17. The management of contractors is handled in accordance with the Control of Contractors Procedure.
PURPOSE: To ensure proper lock out is done for all operation for equipment with potential to
cause injury from unintended / unaware operation by other persons.
COVERAGE: This procedure covers the lock out of all equipment for Natural Air Operation at the
Unki Mine Project.
RESPONSIBILITY: The General Foreman is responsible for the implementation of this procedure.
ACTIVITY DESCRIPTION:
1. Operation and maintenance of equipment and plant shall be done by competent personnel.
2. Ignition keys shall be kept by the site Administrator after use of plant and machinery.
3. Person intending to repair plant and equipment shall get a job card from the Site administrator.
4. The person repairing plant shall ensure plant is not running and ignition keys properly kept in
a secured place.
5. A “not to operate” signed shall be displayed on the equipment to guard against unintended
operation.
6. Employees shall be made aware of the lock out procedure to ensure no injuries are caused by
unauthorized operation of plant and equipment.
PURPOSE: To ensure that all accidents, incidents and near misses are reported and investigated in
order to ascertain the cause, and to prevent further occurrences.
COVERAGE: This procedure covers the handling of accidents and incidents for Natural Air
Operations.
RESPONSIBILITY: The SHE Manager is responsible for the implementation of this procedure.
ACTIVITY DESCRIPTION:
1 Less serious injury (Injured does not need medical treatment, only first aid)
1.1 Incident must be reported by injured to supervisor/ employer
1.2 Render first aid and ensure the injured has been removed from source of danger or danger
has been removed from injured.
1.3 Complete dressing register (NB: not accident register).
1.4 Ensure that injured reports daily to first-aid station (prevent infection and monitor progress)
1.5 Investigate incident and take steps to prevent recurrence, if possible. Investigation team to
comprise of a SHE Officer, witness, member of management team and workers’
representative. Where there is need to utilise outsourced expertise determine and act as
appropriate.
vi. Should it be foreseen that injured will be unfit for duty in 14 days or longer, immediately
report to Inspector of Factories NSSA by telephone or fax.
vii. Do not disturb the scene of the accident.
viii. Investigate circumstances and enter conclusions and recommendations. The Investigation
team to comprise of SHE Manager, Site Manager, Client Representative, witness and Section
Foreman.
ix. Let safety committee discuss investigation conclusions and recommendations at next
meeting. Record to be signed by chairman of safety committee.
x. Enter in Accidents Register and keep on file for minimum of 6 years
Note:
1 Motor car accidents involving the free transport to or from the workplace with the employer’s permissio
are treated as injuries on duty.
2 Traffic accidents on a public road are reported to the Police.
3 Accidents in households are reported only to the Police.
PURPOSE: To eliminate accidents with potential to cause injuries, loss of life and property
damage while loading, transporting and offloading of materials to and from site.
COVERAGE: This procedure covers the loading, transportation and offloading of materials to and
from construction sites.
RESPONSIBILITY: The General Foreman is responsible for the implementation of this procedure.
ACTIVITY DESCRIPTION:
Loading
1. Ensure vehicle have been checked (information on the vehicle checklist) and is it for use.
2. Ensure vehicle is stationary (engine not idling) and wheels chocked.
3. Contact a DSTI for the task to be carried out communication hazards associated with the operation.
4. Foreman is in place to supervise the task to be performed.
5. Check materials to be loaded and establish whether it can be done manually or a lifting equipment is
required.
6. Ensure space in the truck is adequate for materials to be placed securely.
7. If loading is being done manually Supervisor has to ensure proper lifting techniques are being
applied.
8. If lifting equipment is being use ensure equipment is inspected and the operator is competent.
9. Lift load ensuring no personnel is underneath the load and no body part is in the line of fire in case of
load falling.
10. Check if load is not protruding dangerously outside the truck.
11. Secure load firmly to avoid falling off.
Transportation
12. Ensure driver hold a valid licence for the type of truck.
13. Driver should recheck load and be satisfied that it properly secured and not parts are dangerously
protruding out of the truck.
14. Plan journey wisely to include routes and times. Avoid travelling during the night.
15. Driver to obey road rules and go straight to the intended destination.
Offloading
PURPOSE: To ensure that waste generated is properly managed to avoid land and water pollution
as a result of our operation while carrying out construction projects.
COVERAGE: This procedure covers the management of wastes generated during our operation on
site.
RESPONSIBILITY: The General Foreman is responsible for the implementation of this procedure.
ACTIVITY DESCRIPTION:
1. Prepare a waste management plan for the various waste streams to be generated.
2. Assign a person to be responsible for housekeeping and managing wastes generated.
3. Ensure segregation of wastes generated in to separate bins mainly basing on the final disposal
method to be applied for the waste stream.
4. Use the hierarchy of waste management to determine the method of handling wastes generated.
5. Reusable waste materials shall be reused and recyclable materials to be recycled through a reputable
service provider.
6. Determine whether a disposal permit is required from EMA and obtain as per requirement.
7. Liaise with Unki Mine Chief SHE Officer on how and where to dispose wastes generated.
8. No waste material shall be thrown out in to the environment to pose the risk of land and water
pollution.
PURPOSE: To ensure that all work performed on elevated position is done as per procedure to
avoid injuries from falling objects or personnel falling from height.
COVERAGE: This procedure covers the all operations to be performed at elevated positions.
RESPONSIBILITY: The General Foreman is responsible for the implementation of this procedure.
ACTIVITY DESCRIPTION:
1. Ensure personnel to perform the job are competent on the bases of qualification and experience.
2. Provide a working on height training for personnel to access elevated work.
3. Provide awareness trainings through tool box talks to concertize personnel of the risks involved on
working at height.
4. Two lanyard safety harnesses to be used and personnel to be hooked all the time when working on
height.
5. Platforms where personnel work should be made of sound and safe materials and erected by a
competent person. e
6. Scaffolding platforms to be used have to be inspected before use and after bad weather and tagged
with a green “safe for use” tag. Uninspected scaffold shall be tagged with a red “unsafe for use” tag.
7. Fall protection equipment shall be used and thoroughly inspected before use and a record of such
inspections to be kept by the Store man.
8. No work has to be carried out underneath overhead works, and where necessary a barricade has to be
erected to isolate such operations.
9. No materials shall be thrown from elevated work platforms or up the platforms. Materials shall be
hoisted using a rope.
10. No material is allowed to be left on elevated positions without being properly secured.
11. Tools to be used on height to be fitted with tools lanyards and should be used.
12. Fall protection equipment to be stored properly free from direct sunshine and wet conditions