Task List

Name – K. A. Nipun Chathuranga

Date – 27/12/2019
Pay Roll Administration

 Plan monthly payroll and set timelines discussing with MSL – 25th of every month
 Payroll inputs and Resignations details preparation – Send to MSL on 28th to 30th of
every month
 Leave and overtime details preparation – send to sections for confirmation on 31st of
every month
 Get confirmed leave and overtime details from sections and send to MSL - 2nd to 3rd
of every month
 Monthly pay sheet confirmation – 5th to 7th of every month
 Employee details clearance - Festival Advance, leave payment and pension clearance
when resign
 Salary advance sheets preparation – 8th of every month (Will be done by Sadeep
w.e.f. January 2020)
 Send Salary Advance requested employee list to MSL – 15th of every month (Will be
done by Sadeep w.e.f. January 2020)
 Profit Share details preparation - April, August and December in every year
 Festival Advance sheets preparation and send to MSL (Depend on the payment date) -
(Will be done by Sadeep w.e.f. January 2020)
 CSR and other deduction reports
 Coordinate with Finance department & MSL regarding Fund requests and fund
transfers with related to all payments and follow up the process up to the pay
 Staff Employees leave administration – get the confirmation through an email – 8th of
every month (Will be done by Sadeep w.e.f January 2020)
 Staff Employees salary input preparation – 12th of every month

HR System Administration

 System troubleshooting in Admin level (CEMEX and BIO STAR)

 System troubleshooting for profile users and admin users - solving day today issues
 Update employee information in the system.
 Make adjustments as per the requirement (set up security levels, leave update, leave
process and setup holiday calendar)
 Provide support to perform system tasks (User Training)
 Provide guidance for production teams regarding OT calculations

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HR Reporting

 Monthly employee database update

 SSI – Head cost report to Duminda & Hatem – 27th of every month
 North Technology Group Headcount report to Suzanne – 5th of every month
 Headcount Report to Tiran – 8th of every month
 Headcount for analysis report to Deepani – 8th of every month
 Pension contribution list to Finance – 9th of every month
 Monthly no pay report to Madushani – 9th of every month (Will be done by Sadeep
w.e.f. January 2020)
 Monthly HR Information Dashboard – 15th of every month
 Reports on request by HOD - leave, no pay, overtime reports, Salary records
 Headcount analysis reports, No pay comparison reports, Resignation Attrition and
Absenteeism reports. – on request

BOI & Industrial Relations

 BOI Statistic – 8th of every month

 Dealing with BOI IR department during quarterly inspection and provide information
and reports as requested by the inspection officer.
 Maintain EPF & ETF remittance records

Other Tasks

 Trainee probation update monthly in ERT

 Grid update and annual grid preparation
 Annual Evaluation preparation with no pay and late calculations.
 Annual increment letters preparation
 Salary and service confirmation of employees over the phone

Year end Audit

 Gratuity provision reports to Sohan & Pujitha

 Provide reports as request by auditors
 Provide HR process information to auditors

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