Information Letter and Consent Form to take Photographs

DATE

Dear ___________________

My name is _______________________________. I am a pre-service teacher in the Bachelor

of Education program in the School of Education, University of South Australia. I am studying
in the course Professional Experience 4. This course requires me to plan, implement and
document a series of experiences with children/students in the school setting. I am hoping
you will agree to me documenting your child’s learning experiences help me learn about
planning and assessment in a school setting. Please note that full approval has been provided
by your school site and that your consent is entirely voluntary.

The use of photographs is significant as they provide evidence of learning and development.
Photographs can be used to inform future planning to ensure that planning is reflective of
children’s/students’ interests, needs and abilities. The following safeguards will be used when
taking or using photos of children.

• Photos of children/students taken or used will only be used for the purpose of
assessment and making learning visible.
• Site and system protocols around the taking of photos will strictly be observed.
• Photos of children/students will not be taken or used where consent has not been granted.
• Photos will only be taken with the site’s camera or electronic device. Pre-service
teachers are not permitted to use their own camera or electronic devices to take photos
of children/students at any time.
• Digital images will be held by the school site. Pre-service teachers will only take
possession of printed photos that have been approved by the preschool/school Site
Coordinator or Supervising Teacher to be used for the purpose of documenting
learning.
• Children’s/students faces will not be shown in part or in whole in any photo.
• In addition to the above, photos will not be taken of children/students without their
verbal consent on the day.

All documentation will be seen and approved by the Supervising Teacher or Site Coordinator
and will require nothing extraordinary from the children/students. Photos of children/students
will not be used beyond the parameters of this course. I will provide the site with a copy of the
documented learning that I draft to be shared with parents as appropriate.

If you would like more information you can phone my Course Coordinator Lisl Fenwick 8302
5414. If you wish to withdraw after saying yes, please phone the Course Coordinator to let her
know and I will destroy any photographs taken that include your child. If you are willing to give
consent to the taking of photographs for the purposes identified, using the safeguards
identified, please sign and return the section below so the University is aware that you have
consented and are fully informed.

…………………………………………………………………………………………………………

Child’s name:___________________________

My name is ______________________________. I consent to _________________________

documenting my child’s learning, for the purposes of planning experiences/curriculum in the course
Professional Experience 4. I have signed the consent form and I have asked any questions I wanted
to and received acceptable answers. I also understand that I can withdraw my child’s participation at
any time.

Signed _____________________________ Date ____________________