Doc Name: EMERGENCY PREPAREDNESS &

REPSONSE PROCEDURE

Doc Code : BG/TM/PRO-09/13 Rev:00

1.0 PURPOSE
To establish a system for prompt and effective response system to control emergency situations, in order to
reduce losses and the consequences as a result of nature and man-made disasters.

2.0 SCOPE
Applies to all the areas where there is a human interface when activities related to the office, fabrication and
installation are been performed.

3.0 RESPONSIBILITY
The MR is overall responsible for ensuring the compliance of this procedure.

4.0 DEFINITIONS & ABBREVIATIONS :

Emergency: - An emergency is a situation that poses an immediate risk to health, life or
Environment. Examples are such as fires, explosions, spills or releases of hazardous
Materials, and natural disasters

ERT: Emergency Response Team- comprises of the MR AND PROJECT MANAGERS

IRAR: Integrated Risk Assessment Review

5.0 PROCEDURE

5.1 IDENTIFICATION OF EMERGENCY SITUATIONS:

5.1.1 The situations where the Emergency may occur are identified during the IRAR phase .
5.1.2 The ERT is responsible for handling the situation at the factory & at the Site, while the MR is
responsible at the Office.
5.1.3 All concerned person are formally informed and made aware of the emergency situations and or the
conditions that may result in an emergency.
5.1.4 An Emergency Plan has been prepared and available at the Factory.

5.2 EMERGENCY PLAN:

5.2.1 ERT: The goal of the Emergency Response Team is to assist in the orderly evacuation of employees
and subcontractors from a building or premises during an emergency or assist with shelter in place
procedures if warranted. The duties of the ERT are as follows:

 Be familiar with the content of this plan.

 Alert staff of emergency situations.
 Ensure that staff and consumers are appropriately evacuating the facility or area
based on the escape route assignments (see diagrams in attachment A).
 Assist in the evacuation of consumers and staff with disabilities that preclude
them from using elevators during emergency situations, or altering security, fire, and police
personnel of the last known location of the individuals.
 Perform medical duties as necessary to employees and consumers during
emergency situations.
 Extinguish small fires with the use of a fire extinguisher.

Page 1 of 4
 Doc Name: EMERGENCY PREPAREDNESS &
REPSONSE PROCEDURE

Doc Code : BG/TM/PRO-09/13 Rev:00

 If instructed, account for all employees and consumers at the designated meeting
location(s).

5.2.2 TRAINING PROVIDED TO CONCERNED PERSONNEL

The employees are made aware of the response i.e.

Before an Emergency occurs

 Become familiar with the contents of the plan to include who to report
emergencies to, the assigned evacuation routes for the facility, and the designated meeting locations.
 Actively participate in emergency drills and treat them as if they are real.

During an Emergency

 Assist an Emergency Response Team member if asked.

 Listen and wait for directions on how and when to evacuate the facility from
emergency response team members, security, police, or fire personnel.
 Report any emergencies such as a bomb threat or threats of violence to your
supervisor first and immediately.
 Follow the assigned escape route procedures to avoid crowding at the exits.
 Report immediately to your designated meeting location upon evacuating the
facility. Do not take any side trips.
 Never go back into the facility to retrieve personal belongings.

5.3 Fire Emergency and Evacuation Procedures

The first person to discover/observe a fire shall:

a. Immediately raise the fire alarm by activating nearest Break Glass Unit or manual pull station. Do
not attempt to tackle a fire unless it is safe to do so.
b. Report fire to 999 from a safe location.
c. If possible, use available fire extinguishers to extinguish or contain the fire, but only if there is no
risk.
d. Evacuate as soon as the alarm sounds-do not go out of your way to collect personal
belongings.
e. Follow the evacuation arrows (green “running man” signs) to your nearest safe
emergency exit. Close door to area to contain fire and report to the emergency assembly area.
f. On leaving the building make your way to the designated Fire Assembly Area and
report location and any other details of the fire to the Fabrication/Installation Manager.
g. Crawl low to avoid smoke. Do not use elevators.

Upon hearing the alarm:

1. On hearing the alarm, staff shall evacuate the building through the nearest safe route and report to the
emergency assembly area.
2. If you have to move through a closed door that you cannot see through:
3. Feel the door to see if it is hot;
4. Look for smoke coming under the door;
5. Open the door slowly and look around it to see if there is a fire behind it;
6. If there is no fire on the other side, proceed through and close the door behind you;
7. Move to the Building Assembly Area as quick as possible;

Page 2 of 4
 Doc Name: EMERGENCY PREPAREDNESS &
REPSONSE PROCEDURE

Doc Code : BG/TM/PRO-09/13 Rev:00

8. Report to your site Fabrication/Installation Manager that you/your group are there and if you know of
anyone trapped in the building;
9. Remain in the Assembly Area until you are informed that you may leave or move by either the
Fabrication/Installation Manager.

If escape is not possible:

1. If smoke is heavy in the corridor it may be safer to stay in your area.

2. If you encounter smoke in stairway use alternate exit or find refuge in the nearest area.
3. Stay calm, do not panic
4. Find a room with a window and stay there
5. Keep the doors closed and prevent smoke from entering through doors and vents by using whatever is
available to cover the openings, e.g. towels, clothing, and paper.
6. If water is available, dampen a cloth and breathe through it to filter out smoke and gases.
7. Attract attention through the window by waving.
8. If danger is imminent try to break the window to escape.  
9. Staff/visitors must stay in the Assembly Area and never re-enter building unless given clearance by the
Fabrication/Installation Manager.

If Trapped inside the office or Area

1. Wedge cloth material along the bottom of a door to keep out smoke.
2. Close as many doors as possible between you and the fire.
3. If windows are operable, and you must have air, open the window.
4. Break windows as a last resort, as they cannot be closed if necessary.
5. If necessary signal through the window to let the Fire Department know your location.

5.4 EARTHQUAKE

The following procedures apply to major earthquakes that cause strong shaking.
1. If indoors, drop, cover, and hold. Protect yourself from falling objects such as light fixtures, bookcases,
cabinets, shelves, and other furniture that might slide or topple. Stay away from windows. If possible,
get under a table or desk. Hold on and be prepared to move with it. If no shelter is available, seek cover
against an interior wall and protect your head and neck with your arms.
2. Do not stand in a doorway. The earthquake safety procedure of moving to a doorway is obsolete, and
doorways offer no greater protection than any other area. In fact, some individuals have been injured
while moving toward or standing in a doorway during an earthquake.
3. If outside, move away from structures, power poles, or other possible hazards. Stay in an open area.
4. During the shaking, do not run for exits or attempt to leave the building, since heavy objects or debris
may be falling in your path.
5. Do not use the elevators.
6. When the shaking stops, check for injuries to personnel in your area. Do not attempt to move seriously
injured persons unless they are in immediate danger. Render first aid assistance if required.
7. Check the area for safety hazards such as building damage, fires, spills of flammable or combustible
liquids, or leaks of flammable gases. If the area or building appears to be unsafe, begin evacuation
procedures.
8. Turn off ignition, heat, and gas sources before evacuating if it is safe to do so. This may include
laboratory equipment, workshop equipment, or electrical equipment in offices.

Page 3 of 4
 Doc Name: EMERGENCY PREPAREDNESS &
REPSONSE PROCEDURE

Doc Code : BG/TM/PRO-09/13 Rev:00

9. Exit the building, go to the assembly point to report on injuries, damage & potentially hazardous
conditions.
10. Once you have exited the building, do not reenter until the building has been inspected by trained USC
emergency personnel.

5.5 MOCK DRILL:

5.6.1 The Project Manager carries out periodic mock drills of accident or emergency situations, where
practicable, and keep records BCG/TM/FRM-17/13

EMERGENCY CONTACT NUMBERS

FIRE OFFICE
WHETHER
AMBULANCE & KAHRAMAA HAMAD HOSPITAL CONTACT
INFORMATION
POLICE NO
999
991 +974 4392111 +974 9001009

6.0 RECORD: MOCK DRILL RECORD: BCG/TM/FRM-17/13

CROSS REFRENCE OF PROCEDURE

Section No Procedure Format Page no in the procedure

4.4.7 BCG/TM/PRO-09/13 BCG/TM/FRM-17/13 4

Page 4 of 4