User - Manual - of - HRM Version 1.1

HUMAN RESOURCE
MANAGEMENT SYSTEMS
For smooth practice of human resource
management deeds
3/11/2019
March 11, 2019 USER MANUAL
COPYRIGHT NOTICE
Copyright © Bangladesh Election Commission Secretariat
All rights reserved. This document is confidential and proprietary to
Bangladesh Election Commission. No part of this material may be reproduced, stored in a
retrieval system, or transmitted in any form or by any means, electronic, mechanical,
Photocopying, recording, or otherwise, or be used to make a derivative work (such as
Translation or adaptation), or be disclosed to third parties without prior written permission from
Bangladesh Election Commission Secretariat.
Bangladesh Election Commission 2

Table of Contents
1. Prelude, Login ..................................................................................................... (Page#4)

2. Main Menu and Dashboard ................................................................................ (Page#5)
3. Illustration ........................................................................................................... (Page#5)
4. Register ............................................................................................................... (Page#6)
4.1 Employee Form ............................................................................................. (Page#6)
4.1(a)-4.1(f) Create New (Employee Form) ................................................. (Page#7-11)
4.2 Branch Form ................................................................................................... (Page#12)
4.3 Department Form ........................................................................................... (Page#12)
4.3(a) Create New (Department Form) ........................................................ (Page#13)
4.4 Designation Form ........................................................................................... (Page#14)
4.4(a) Create New (Designation Form) ........................................................ (Page#14)
4.5 Transfer Form ................................................................................................. (Page#15)
4.6 Salary Form ..................................................................................................... (Page#16)
4.7 Tour Form ....................................................................................................... (Page#17)
4.8 Training Form .................................................................................................. (Page#18)
4.9 Incentive Form ................................................................................................ (Page#19)
4.10 Disciplinary Form .......................................................................................... (Page#20)
4.11 Leave Form Type ........................................................................................... (Page#21)
4.11(a) Create New (Designation Form) ....................................................... (Page#21)
4.12 ACR Form ....................................................................................................... (Page#22)
5. Leave ..................................................................................................................... (Page#23)
5.1 Apply Leave ..................................................................................................... (Page#23)
5.2 All Leave .......................................................................................................... (Page#24)
5.3 Pending Leaves ................................................................................................ (Page#24)
5.4 Approved Leaves ............................................................................................. (Page#25)
5.5 Not Approved Leaves ...................................................................................... (Page#25)
6. Report ................................................................................................................... (Page#26)
6.1 Basic Report .................................................................................................... (Page#26)
6.2 Department Report ......................................................................................... (Page#27)
6.3 Educational Report .......................................................................................... (Page#28)
6.4 Designation Report .......................................................................................... (Page#29)
6.5 Training Report ................................................................................................ (Page#29)
6.6 Tour Report ...................................................................................................... (Page#30)
6.7 Leave Report .................................................................................................... (Page#31)

Prelude:
This solution will switch the information of Human Resource Management systems of Bangladesh
Election Commission.
This is a view of Database Server connection window and software
1. Login:
Press Login button to

operate HRM
Application.
Only the authorized users can connect with database server. User must have a user name and a
password and it will be an administrative /super/power user. Such as,
User Name : admin

Password : admin
After type user name & password click LOGIN Button or press enter, you will get the opening
screen to operate your daily tasks.

2. Main menu and Dashboard:
Main menu is the menu where we will find the respective forms name and reports name. In Dashboard,
we can easily find the overview and summary of this application.
3. Illustration:

Press Create New button to

4. Register
Entry New Employee
4.1 Employee Form Information
Purpose
The purpose of this form is to view employee information.
Step to input:
 In Show, it will show 10/25/50/100 data in a single page.

 In Search, it will have filtered by EmpID, Name, Department, Designation, Contact.
 In Action, press Edit button to edit, Delete button to delete and PDF button to download
PDF to show employee information of that row.
 Press Create New button to Entry Employee Information form and PDF button to show all
employee information in PDF format.

4.1(a) Create New(Employee Form)
Purpose
The purpose of this form is to entry basic employee information.
Step to input:
 Type Name, Birth Place, Present Address, Permanent Address manually and select Blood Group,
Religion, Home District, Date of Birth, Gender, Joining Date.
 (*) symbol is must be filled up by data.
 Press Next button to show next portion of this form.

4.1(b) Create New(Employee Form) cont..
Purpose
The purpose of this form is to entry employee’s educational background information.
Step to input:
 Select Level of Education, Exam/Degree Title and type Concentration/Major/Group, Institute

Name, Year, Result manually
 Add data sequentially of SSC, HSC, Hons, Masters.

4.1(c) Create New(Employee Form) cont..
Purpose
The purpose of this form is to entry employee contact information.
Step to input:
 Type National ID, Mobile No, Passport Number, TIN Number, Emergency Contact No, Emergency
Contact Name, Relation, Email Manually.

4.1(d) Create New(Employee Form) cont..
Purpose
The purpose of this form is to entry personal information.
Step to input:
 Type Father’s Name, Mother’s Name, Spouse Name Manually and select Marital Status.

4.1(e) Create New(Employee Form) cont..
Purpose
The purpose of this form is to entry professional experience information.
Step to input:
 Type Company Name, Location, Designation, Department, Form, To, Responsibility manually.
 Press (+) sign to add new row for another professional experience.
4.1(f) Create New(Employee Form) cont..
Purpose
The purpose of this form is to upload employee image.
Step to input:
 Select Choose File button and upload an image from PC.

 Press Submit button to save the data.

4.2 Branch Form
Purpose
The purpose of this form is to entry Branch information.
Step to input:
 Type Branch Name manually.


Entry New Department
4.3 Department Form Information
Purpose
The purpose of this form is to view Departmental information.
Step to input:

 In Search, it will have filtered by Branch, Department.
 In Action, press Edit button to edit, Delete button to delete information of that row.
 Press Create New button to Entry Department Information form.

4.3(a) Create New(Department Form)
Purpose
The purpose of this form is to entry Department information.
Step to input:
 Select Branch.
 Type Enter Department manually.
 Press Cancel button to exit from the current form.

4.4 Designation Form Entry New Designation
Information
Purpose
The purpose of this form is to view Designation information.
Step to input:

 In Search, it will have filtered by Name, Created By, Date.
 Press Create New button to Entry Department Information form.
4.4(a) Create New(Designation Form)
Purpose
The purpose of this form is to entry Designation information.
Step to input:
 Type Designation manually.


4.5 Transfer Form
After Giving Employee ID it

will automatically show full
form structure
Purpose
The purpose of this form is to entry Transfer information.
Step to input:
 After typing Employee ID then Employee Name, Employee ID, Contact will generate automatically.
 Press View Transfer History to see all transfer history of required Employee ID.
 Select Office, Wing, Branch, Section/Department, Designation, Role, Issue Date then Upload File
Order.

4.6 Salary Form

form structure
Purpose
The purpose of this form is to entry Salary information.
Step to input:
 Type Salary.

4.7 Tour Form

form structure
Purpose
The purpose of this form is to entry Tour information.
Step to input:
 Press View Tour History to see all tour history of required Employee ID.
 Type Destination, Reason, Duration.

4.8 Training Form

form structure
Purpose
The purpose of this form is to entry Training information.
Step to input:
 Press View Training History to see all training history of required Employee ID.
 Type Training Title, Topic, Venue, Duration.

4.9 Incentive Form

form structure
Purpose
The purpose of this form is to entry Incentive information.
Step to input:
 Type Incentive Type, Incentive Amount, Comments.

4.10 Disciplinary Form

form structure
Purpose
The purpose of this form is to entry Disciplinary information.
Step to input:
 Type Discipline Action, Future Action, Final Decision and Upload File.

4.11 Leave Type Form Entry New Leave
Information
Purpose
The purpose of this form is to view Leave information.
Step to input:

 In Search, it will have filtered by Leave Type, Description and Creation Date.
 Press Create New button to Entry Leave Type Information form.
4.11(a) Create New(Leave Type Form)
Purpose
The purpose of this form is to entry Leave Type information.
Step to input:
 Type Leave Type, Description manually.


4.12 ACR Form

form structure
Purpose
The purpose of this form is to entry Annual Confidential Report information.
Step to input:
 Type Attendance & Punctuality, Quality of Work, Professional Knowledge, Sincerity, Public
Dealings, Honesty, Program Management, Attitude, Cooperation, Interpersonal Skill, Security
Sensitivity, Remarks and Press Total to get sum of all marks.

5. Leave
5.1 Apply Leave

form structure
Purpose
The purpose of this form is to entry Apply Leave information.
Step to input:
 Press View Leave History to see all leave history of required Employee ID.
 Select Leave Type, Type Duration, Description, Reference EmpID.
 Press Apply button to submit the data.

5.2 All Leave
Purpose
The purpose of this form is to view All Leave information.
Step to input:

 In Search, it will have filtered by EmpID, Employee Name, Leave Type, Posting Date.
 In Action, press View Details button to view information of that row.
5.3 Pending Leaves
Purpose
The purpose of this form is to view Pending Leave information.
Step to input:


5.4 Approved Leaves
Purpose
The purpose of this form is to view Approved Leave information.
Step to input:

5.5 Not Approved Leaves
Purpose
The purpose of this form is to view Not Approved Leave information.
Step to input:


6. Report
6.1 Basic Report
Select Required option and it

Purpose will search that information
The purpose of this form is to view employee’s Basic information.
Step to input:
 Press Copy button to copy all information, Press CSV button to Download Report on .CSV
format, Press Excel button to Download Report on .XLSX format, Press PDF button to
Download Report on .PDF format, Press Print button to Print Report
 In Search, it will have filtered by EmpID, Name, NID, Blood Group, Religion, District, Start Date.

6.2 Department Report

The purpose of this form is to view employee’s Departmental information.
Step to input:
 In Search, it will have filtered by EmpID, Name, Contact, Designation, Office, Wing, Branch,
Department.

6.3 Educational Report

Purpose
will search that information
The purpose of this form is to view employee’s Educational information.
Step to input:
 In Search, it will have filtered by EmpID, Name, Designation, Department, Exam/Degree Title,
Concentration/Major/Group, Year.

6.4 Designation Report

The purpose of this form is to view employee’s Designation information.
Step to input:
 In Search, it will have filtered by EmpID, Name, Branch, Department, Designation, Contact,
Gender, Date of Birth.
6.5 Training Report

The purpose of this form is to view employee’s Training information.
Step to input:
 In Search, it will have filtered by EmpID, Name, Contact, Title, Topic, Start Date, End Date, Venue.

6.6 Tour Report

The purpose of this form is to view employee’s Tour information.
Step to input:
 In Search, it will have filtered by EmpID, Name, Contact, Reason, Designation, Start Date, End
Date.

6.7 Leave Report

The purpose of this form is to view employee’s Leave information.
Step to input:
 In Search, it will have filtered by EmpID, Name, Contact, Department, Designation, Leave Type,
From Date, To Date, Status.

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HUMAN RESOURCE

Bangladesh Election Commission 2

1. Prelude, Login ..................................................................................................... (Page#4)

Bangladesh Election Commission 3

This is a view of Database Server connection window and software

Press Login button to

User Name : admin

Bangladesh Election Commission 4

2. Main menu and Dashboard:

Bangladesh Election Commission 5

Press Create New button to

The purpose of this form is to view employee information.

 In Show, it will show 10/25/50/100 data in a single page.

Bangladesh Election Commission 6

4.1(a) Create New(Employee Form)

The purpose of this form is to entry basic employee information.

Bangladesh Election Commission 7

4.1(b) Create New(Employee Form) cont..

The purpose of this form is to entry employee’s educational background information.

 Select Level of Education, Exam/Degree Title and type Concentration/Major/Group, Institute

Bangladesh Election Commission 8

4.1(c) Create New(Employee Form) cont..

The purpose of this form is to entry employee contact information.

Bangladesh Election Commission 9

4.1(d) Create New(Employee Form) cont..

The purpose of this form is to entry personal information.

Bangladesh Election Commission 10

4.1(e) Create New(Employee Form) cont..

The purpose of this form is to entry professional experience information.

4.1(f) Create New(Employee Form) cont..

The purpose of this form is to upload employee image.

 Select Choose File button and upload an image from PC.

Bangladesh Election Commission 11

4.2 Branch Form

The purpose of this form is to entry Branch information.

 Type Branch Name manually.

Press Create New button to

The purpose of this form is to view Departmental information.

 In Show, it will show 10/25/50/100 data in a single page.

Bangladesh Election Commission 12

4.3(a) Create New(Department Form)

The purpose of this form is to entry Department information.

Bangladesh Election Commission 13

The purpose of this form is to view Designation information.

 In Show, it will show 10/25/50/100 data in a single page.

4.4(a) Create New(Designation Form)

The purpose of this form is to entry Designation information.

 Type Designation manually.

Bangladesh Election Commission 14

4.5 Transfer Form

After Giving Employee ID it

The purpose of this form is to entry Transfer information.

Bangladesh Election Commission 15

4.6 Salary Form

After Giving Employee ID it

The purpose of this form is to entry Salary information.

Bangladesh Election Commission 16

4.7 Tour Form

After Giving Employee ID it

The purpose of this form is to entry Tour information.

Bangladesh Election Commission 17

4.8 Training Form

After Giving Employee ID it