FLOWCHART FOR RECRUITMENT OF AN APPRENTICE

Appointing Manager
AUTHORISTION • For all Jobs seek approval from Divisional Finance Manager.

Appointing Manager
VACANCY REQUEST • Complete TRAC Authorisation - Vacancy Request - (Guidance can be found on
One HR - Recruitment - Recruitment Process - Vacancy Requisition).
Recruitment
• Authoristation required by:
• 1 - Finance Finance
• 2 - HR and ADOP
• 3 - Workforce Development HR and ADOP
AUTHORISATION Workforce Development
•Please note:
•For posts that are converted into an Apprenticeship (True) post please can
Appointed Managers contact their Divisional Finance Manager (DFM) to create
an apprentice position number.
•For Annex 21 conversions please can the recruitment team inform Kath who
will contact Catherine Daly - Hindmarch and advise a start date.
 FLOWCHART FOR RECRUITMENT OF AN APPRENTICE

•Is this post duration appropriate length for an Apprenticeship?

Appointing Manager
PRE CHECK •ANSWER:
•Level 2 Apprenticeships require fixed term contracts for 12 - 15 mths (Depending if there is a
standard or a framework). Recruitment
BEFORE • level 3 Apprenticeships require fixed term contracts for 24mths.
•Higher qualifications please contact Workforce Development to discuss duration of the
qualification.
Workforce Development

ADVERTISING •Annex 21 Apprenticeship post these are permanent postions unless Managers state otherwise.
•PLEASE NOTE ALL APPRENTICESHIP POST INCLUDING ANNEX 21 THE APPRENTICE WILL
REQUIRE 20% OF THEIR EMPLOYED TIME DOING OFF- THE -JOB TRAINING.

•Has the correct Apprenticeship wage been included in the advertisement?

PRE CHECK •ANSWER:

• Apprentices any age in their first year of their apprenticeship will be entitled to minimum
hourly rate of £3.50. Apprentices that have completed their first year are entitled to the
Appointing Manager

Recruitment
BEFORE minimum wage for their age if they both:
•Are aged 19 or over
•Have completed the first year of their apprenticeship Workforce Development
ADVERTISING •Annex 21 Apprenticeship post will be paid at 70 per cent of the pay band maximum of the
qualified rate.

•Has the eligibility statement been included in the advertisement?

•ANSWER: Appointing Manager
•Statement to be included - Due to the current Government eligibility criteria for
PRE CHECK Government funded apprenticeship schemes, we are currently only able to accept
applications from candidates who have been resident in the UK for the last 3 years,
Recruitment

BEFORE and who are not already in any form of Government funded education.
•Has the BKSB assessment statement been included in the advertisement?
•ANSWER:
ADVERTISING •Statement to be included - An initial assessment, will be completed before interviews
to ascertain what Level Numeracy, Literacy and ICT you are currently working at to
ensure you are eligible to undertake an apprentice programme.
 FLOWCHART FOR RECRUITMENT OF AN APPRENTICE

•Has the Apprenticeship qualification been included in the advertisement? Appointing Manager
PRECHECKING BEFORE •ANSWER:
•Statement to be included - As part of the Apprenticeship you will be expected
ADVERTISING to undertake a ** Apprenticeship in**. qualification.
Recruitment

Workforce Development

ADVERTISE •True and Annex 21 Apprenticeship post to be advertised on NHS jobs and Blackpool
Recruitment

Teaching Hospital - One HR- Current Vacancies

Appointing Manager
•Appointing Manager to Shortlist.
•Appointing Manager to contact Workforce Development to arrange Basic and Key Recruitment
Skills Builder (BKSB) assessments with the Training Provider and provide Workforce
Development with the shortlisted names and email address. Workforce Development
SHORT-LISTING will liaise with the Training Provider so User names can be set up. Where possible,
BKSB is to be carried out on the same day as the interview. The BKSB assessment
Workforce Development

requires an IT room, should this not be possible then a paper based assessments can
be provided. The Training Provider will facilitate the assessments and provide
feedback. The Appointing Manager must book rooms for BKSB assessments and
Interviews.

•Appointing Manager to follow the Recruitment process. Appointing Manager

•Workforce Development can assist with Interview questions if required.
Workforce Development
INTERVIEWING •Appointing Manger must include the BKSB assessment venue details, interview
information and evidence of qualifications to bring along to the interview (this is for the
Training Provider to ensure the applicant is eligible to undertake an apprenticeship
programme) on the email on TRAC which is sent to the Recruitment Department.
 FLOWCHART FOR RECRUITMENT OF AN APPRENTICE

Appointing Manager
•Appointing Manager to follow Recruitment process.
APPOINTMENT/CONDIDTIONAL •Appointing Manager to inform Workforce Development the details of the Recruitment
appointed Apprentice.
OFFER
•Workforce Development will contact the Training Provider to inform them of
the appointed Apprentice and negotiate the price of the Apprenticeship.
Workforce Development

Appointing Manager

PRE EMPLOYMENT CHECK •Appointing Manager to follow Recruitment process. Recruitment

Training Provider

•Appointing Manager to follow Recruitment process. Appointing Manager

UNCONDITIONAL •Appointing Manager to inform Workforce Development of the Apprentice start
date as soon as this has been agreed. Recruitment
OFFER/CONTRACT & START
Workforce Development
 FLOWCHART FOR RECRUITMENT OF AN APPRENTICE

•Workforce Development update the DAS when the unconditional offer and Workforce Development
start date has been agreed.
DIGITAL ACCOUNT •Workforce Development obtain information for the Apprentice from
Recruitment
Recruitment:
SYSTEM (DAS) •Date of Birth
•Full Name

Workforce Development
TRAINING PROVIDER •Workforce Development will arrange an appointment with the Training
Provider and the Appointed Manager within the first week of the Apprentice Appointing Manager
employment in order to complete the necessary sign up apprentice paperwork.
Training Provider

HEALTH EDUCATION Workforce Development

•Workforce Development to complete the NAM database. This information will
ENGLAND - NAM be sent from the Training Provider. Training Provider
DATABASE
PLEASE USE THIS FLOWCHART IN COMJUCTION WITH ONE HR –

PLACEMENT AND WORKFORCE DEVELOPMENT – APPRENTICES- APPRENTICES FAQ’S , RECRUITMENT AND SELECTION POLICY AND TRAC
AUTHORISTATION PROCESS FOR RAISING A REQUEST