WMSU

Enrollment
Orientation for
Faculty Advisers
1ST Semester
WMSU SY 2020-21
Rationale:

The Academic Records
Information System (ARIS)
Online Enrollment aims to address
the current situation of Community
Quarantine addressing the need for
physical distancing through online
information systems and using
online forms of communication.
 WMSU ICT-
Related Internal
& External Issues
Assessment
1ST Semester
WMSU SY 2020-21
 Internal & External Issues Assessment
STRENGTHS WEAKNESSES
TECHNICAL STAFF TECHNICAL STAFF

In-house software development team (S1) 
There is no plantilla items for software
FACILITIES programmers and technical maintenance

Maintains a 24-hour running server personnel that execute the function of the
available to students, faculty, and office. (W1)
stakeholders (official university website).
(S2) FACILITIES

Academic Records Information System that 
Software installed on some machines need
covers enrollment and management of upgrading (W2)
student records as well as administrative 
Lacks firewall technology to enhance
systems (S3) system security (W3)

Unavailability of server due to power
IT DEVELOPMENT FUND failure, loss in network connection, or

University provides Information Technology server malfunction (W4)
(IT) Fund for the maintenance and 
No secure and fire-proof data center (W5)
upgrades of facilities and other needed IT- 
Limited bandwidth that will cater to the
related matters. (S4) entire WMSU population increasing
demands (W6)
Internal & External Issues Assessment
OPPORTUNITIES
PARTNERSHIPS/LINKAGES
• DICT Partnerships (iGov, inclusion in
the Regional Network, MITHI) (O1)
TECHNICAL
• The implementation of fiber optic
technology and cloud computing (O2)
• Available free online platform tools (O3)
THREATS
FROM OTHER COMPANIES/AGENCIES
• Increase demand for highly skilled IT
professionals in software industry as well
as other government agencies that offer
regular positions. (T1)
TECHNICAL
• High popularity of hacking practices that
increase cyber security threat (T2)
HEALTH
• COVID-19 pandemic causes fear and
anxiety in the public (T3)
GOVERNMENT REGULATIONS
• Implementation of Community Quarantine
restricts movement of people (T4)
Analysis Summary

Infrastructure Strategies
●
Request for plantilla items to Human Resource and top
management for Software Programmers and Computer
Maintenance Technologist positions. [W1, T1]
●
Submission of ISSP to DICT / DBM for MITHI Project [W2-6,
O1]
●
Include in the Annual Procurement Plan ICT upgrades to
include additional internet connectivity, firewall, and other
hardware and software upgrades. [S1, S4, W2-6, T2, O2]

Information Systems Strategies
●
Update ARIS for critical enrollment activities (both online
and offline modules). [S1, S3, T3-4]
●
Use cloud-supported online platforms to reduce network
server bottleneck. [S1, S3, O3, T2-4]
●
Use of open source video conferencing tools for interview,
meetings, and other activities that requires video or audio
interactions [O3, T3-4]
 WMSU
Community ICT
Assessment
Survey
WMSU (as of May 31, 2020,
10:30PM)
WMSU Community ICT Assessment
Survey Respondents

ICT Assessment Total Respondents by User Category

1.88%
7.12%

1.31%
Students
Faculty
Employees
Alumni

TOTAL
89.68% RESPONDENTS:

5,040
WMSU Community ICT Assessment
Survey Respondents

ICT Assessment Respondents by Campus

36.18%

Main Campus*
ESU Campuses**

63.82%

NOTE:
* Main Campus data already
includes San Ramon Campus
** ESU Campuses consists of the
14 ESU sites
ICT Assessment: Availability of Devices
and Internet Connection
ICT Assessment on Availability of Devices
and Internet Connection

0.91% 0.22%

Without Any Devices

With Devices, No Internet
With Devices & Internet
Connection

98.87%

NOTE: Devices considered were Mobile

Phones, Tablets, Laptops, and Desktop
Computers
ICT Assessment: Availability of Devices
and Internet Connection
Student Distribution on the Unavalability
of Devices and Internet Connection
40

35
5
30

25
Number of Students

20
6
15 30

10
15
5

0
Main Campus ESU

Without Any Devices With Devices, No Internet

NOTE: For faculty and employees, ALL answered with available device/s and internet connection.
ICT Assessment: Availability of Devices
(Main Campus)

69.61% of the
respondents either
have laptop or
desktop computer.

NOTE: The percentage above indicates the % of the respondents with that
device. One (1) respondent may have multiple devices.
ICT Assessment: Availability of Devices
(ESU Campuses)

59.31% of the
respondents from
ESU either have a
laptop or desktop
computer.

NOTE: The percentage above indicates the % of the respondents with that
device. One (1) respondent may have multiple devices.
ICT Assessment: Availability of Internet
Connectivity (Main Campus)

21.58% of the
respondents from
Main Campus either
have a Landline
DSL or Landline
Fiber Optic
Connection.

NOTE: The percentage above indicates the % of the respondents with that type of
internet connection. One (1) respondent may have multiple internet connectivity.
ICT Assessment: Availability of Internet
Connectivity (ESU Campuses)

7.15% of the ESU

either have Landline
DSL or Landline
Fiber Optic
Connection.

NOTE: The percentage above indicates the % of the respondents with that type of
internet connection. One (1) respondent may have multiple internet connectivity.
ICT Assessment: Quality of Internet
Connectivity (Main Campus)
ICT Assessment on the Quality of Internet Connectivity

21.40%

Poor
Unpredictable
Very Satisfactory

17.77% 60.83%

NOTE: Only considered respondents with internet connection.

ICT Assessment: Quality of Internet
Connectivity (Main Campus)
ICT Assessment on the Quality of Internet Connectivity

7.47%

17.39%

Poor
Unpredictable
Very Satisfactory

75.14%

NOTE: Only considered respondents with internet connection.

 ICT Assessment: Quality of Internet
Connectivity (Overall by Users)
For Student Respondents
15.05%

16.42%

68.53%

For Faculty Respondents For Employee Respondents

16.40%
33.15% 35.93%

17.63%

65.96%
30.92%

NOTE: Only considered respondents with internet connection.

 Framework of
WMSU
Enrollment
WMSU
Framework of Current Enrollment
Procedure

ADMISSION

ADVISING

ASSESSMENT

PAYMENT

ENLISTMENT
Framework of Current Enrollment
Procedure

ADMISSION

ADVISING

ASSESSMENT

Online Admission and Advising

Modules developed by MISTO. Other PAYMENT
activities may be done online through e-
mail communications.

ENLISTMENT
Framework of Current Enrollment
Procedure

ADMISSION
Modifications on some of
the activities will be made.

ADVISING

ASSESSMENT

Online Admission and Advising

Modules developed by MISTO. Other PAYMENT
activities may be done online through e-
mail communications.

ENLISTMENT
 Admission
Procedure
WMSU
Framework of Admission Procedure
Incoming First Year/Transferee students
Online Submission of who passed the CET submits their
Pre-Admission Details Admission Details through a Google Form

Freshmen
Students /
Transferees
Framework of Admission Procedure
Incoming First Year/Transferee students
Online Submission of who passed the CET submits their
Pre-Admission Details Admission Details through a Google Form

Freshmen
Students /
Transferees

Pre-admission for Undergraduate Students

(Incoming First Year and Transferee) available here
https://bit.ly/3hmvahT

Pre-admission for Graduate Students

(Graduate, Law, PEC, Medicine) available here
https://bit.ly/30Mc12Z
Framework of Admission Procedure
Incoming First Year/Transferee students
Online Submission of who passed the CET submits their
Pre-Admission Details Admission Details through a Google Form

Freshmen
Students /
Transferees

Online admission will only require a
scanned copy of the following documents:

For Undergraduate: Form 137 or Form
138

For Transferee, Graduate, College of
Law, Medicine: TOR

SECURITY WARNING: For data security puposes, files will be

shared in a GDrive folder that may be viewed only by the
Colleges (through the official WMSU account).
Framework of Admission Procedure
Incoming First Year/Transferee students
Online Submission of who passed the CET submits their
Pre-Admission Details Admission Details through a Google Form

Freshmen
Sanitize Data from Google Form.
Students /
Transferees ARIS Pre-Admission Evaluate AppNo. Seq. thru TEC DB.
Data Generator Qualifiers info are Appno, Applicant Full
Name.

College Admission
Officer
Framework of Admission Procedure
Incoming First Year/Transferee students
Online Submission of who passed the CET submits their
Pre-Admission Details Admission Details through a Google Form

Freshmen
Sanitize Data from Google Form.
Students /
Transferees ARIS Pre-Admission Evaluate AppNo. Seq. thru TEC DB.
Data Generator Qualifiers info are Appno, Applicant Full
Name.

Each college will have access to the College Admission

Officer
College Admission Monitoring
(CAM) module. This is a LAN-
connected system module, NOT via
internet.
Framework of Admission Procedure
Incoming First Year/Transferee students
Online Submission of who passed the CET submits their
Pre-Admission Details Admission Details through a Google Form

Freshmen
Sanitize Data from Google Form.
Students /
Transferees ARIS Pre-Admission Evaluate AppNo. Seq. thru TEC DB.
Data Generator Qualifiers info are Appno, Applicant Full
Name.


CAM functionality includes:
●
Automatic Filtering of Qualified Students College Admission
Officer
●
Downloadable Student Pre-Admission
Data

Admittance / Non-Admittance of Students
Framework of Admission Procedure
Incoming First Year/Transferee students
Online Submission of who passed the CET submits their
Pre-Admission Details Admission Details through a Google Form

Freshmen
Sanitize Data from Google Form.
Students /
Transferees ARIS Pre-Admission Evaluate AppNo. Seq. thru TEC DB.
Data Generator Qualifiers info are Appno, Applicant Full
Name.


CAM Automatic filtering of Student
Admissions is based on: College Admission
Officer

CET Cut-off Score per Program

Sequence of Program Options

Not considered: HS GPA, Campus
Framework of Admission Procedure
Incoming First Year/Transferee students
Online Submission of who passed the CET submits their
Pre-Admission Details Admission Details through a Google Form

Freshmen
Sanitize Data from Google Form.
Students /
Transferees ARIS Pre-Admission Evaluate AppNo. Seq. thru TEC DB.
Data Generator Qualifiers info are Appno, Applicant Full
Name.


Daily Checks. List may change at the
end of the day based on the following: College Admission
Officer

Changes in program options
(Acceptance or Non-Acceptance)

Newly registered students (i.e. from
pre-admission)
Framework of Admission Procedure
Incoming First Year/Transferee students
Online Submission of who passed the CET submits their
Pre-Admission Details Admission Details through a Google Form

Freshmen
Sanitize Data from Google Form.
Students /
Transferees ARIS Pre-Admission Evaluate AppNo. Seq. thru TEC DB.
Data Generator Qualifiers info are Appno, Applicant Full
Name.

Admitted to
Program/ College Admission
College? Officer

College Admission Officer reviews the list

of admitted students (group by Program).
Officers may use Email to request for
other document Requirements.
NOTE: If data are doubtful, records are
forwarded to Admission Office for more
verification.
Framework of Admission Procedure
Incoming First Year/Transferee students
Online Submission of who passed the CET submits their
Pre-Admission Details Admission Details through a Google Form

Freshmen
Sanitize Data from Google Form.
Students /
Transferees ARIS Pre-Admission Evaluate AppNo. Seq. thru TEC DB.
Data Generator Qualifiers info are Appno, Applicant Full
Name.

Student Admitted to
Notification Program/ College Admission
for Interview College? Officer

College Admission Officer reviews the list

Schedule and conduct of interview will
be done per College/Program
preferrably via telephone/mobile or
online platforms such as FB Messenger,
Google Meet, Jitsi, or Zoom.
of admitted students (group by Program).
Officers may use Email to request for
other document Requirements.
NOTE: If data are doubtful, records are
forwarded to Admission Office for more
verification.
Framework of Admission Procedure
Incoming First Year/Transferee students
Online Submission of who passed the CET submits their
Pre-Admission Details Admission Details through a Google Form

Freshmen
Sanitize Data from Google Form.
Students /
Transferees ARIS Pre-Admission Evaluate AppNo. Seq. thru TEC DB.
Data Generator Qualifiers info are Appno, Applicant Full
Name.

Admitted to
Program/ College Admission
College? Officer

College Admission Officer reviews the list

of admitted students (group by Program).
Officers may use Email to request for
other document Requirements.
NOTE: If data are doubtful, records are
forwarded to Admission Office for more
verification.
Framework of Admission Procedure
Incoming First Year/Transferee students
Online Submission of who passed the CET submits their
Pre-Admission Details Admission Details through a Google Form

Freshmen
Sanitize Data from Google Form.
Students /
Transferees ARIS Pre-Admission Evaluate AppNo. Seq. thru TEC DB.
Data Generator Qualifiers info are Appno, Applicant Full
Name.
Student Info
Verification /
Notification

For Verification Admitted to NO

Program/ College Admission
College? Officer
Admission
Office (Main) College Admission Officer reviews the list
of admitted students (group by Program).
Officers may use Email to request for
other document Requirements.
NOTE: If data are doubtful, records are
forwarded to Admission Office for more
verification.
Framework of Admission Procedure
Incoming First Year/Transferee students
Online Submission of who passed the CET submits their
Pre-Admission Details Admission Details through a Google Form

Freshmen
Sanitize Data from Google Form.
Students /
Transferees ARIS Pre-Admission Evaluate AppNo. Seq. thru TEC DB.
Data Generator Qualifiers info are Appno, Applicant Full
Name.
Student Info
Verification /
Notification

For Verification Admitted to NO

Program/ College Admission
College? Officer
Admission
Office (Main) College Admission Officer reviews the list
of admitted students (group by Program).
Officers may use Email to request for
other document Requirements.

For students not accepted in NOTE: If data are doubtful, records are
the program, system will direct forwarded to Admission Office for more
verification.
it to the next program options.
Framework of Admission Procedure
Incoming First Year/Transferee students
Online Submission of who passed the CET submits their
Pre-Admission Details Admission Details through a Google Form

Freshmen
Sanitize Data from Google Form.
Students /
Transferees ARIS Pre-Admission Evaluate AppNo. Seq. thru TEC DB.
Data Generator Qualifiers info are Appno, Applicant Full
Name.
Student Info
Verification /
Notification

For Verification Admitted to NO

Program/ College Admission
College? Officer
Admission
Office (Main)

YES

Proceed to Approval of
Student Admission
Framework of Admission Procedure
Notification
of Successful College Admission
Admission Approval of Student Officer notifies the
Admission student that they have
Freshmen been accepted in the College Admission
Students / program. Officer
Transferees
Framework of Admission Procedure
Notification
of Successful College Admission
Admission Approval of Student Officer notifies the
Admission student that they have
Freshmen been accepted in the College Admission
Students / program. Officer
Transferees

IMPORTANT NOTE: College Dean/Program

Head must also email to Admissions Office
at admissions@wmsu.edu.ph all accepted
students per program.
Framework of Admission Procedure
Notification
of Successful College Admission
Admission Approval of Student Officer notifies the
Admission student that they have
Freshmen been accepted in the College Admission
Students / program. Officer
Transferees
Framework of Admission Procedure
Notification
of Successful College Admission
Admission Approval of Student Officer notifies the
Admission student that they have
Freshmen been accepted in the College Admission
Students / program. Officer
Transferees

ARIS generates Student ID

ARIS New Student
for students successfully
Admission Update admitted and uploads the
admission details.
Framework of Admission Procedure
Notification
of Successful College Admission
Admission Approval of Student Officer notifies the
Admission student that they have
Freshmen been accepted in the College Admission
Students / program. Officer
Transferees

ARIS generates Student ID

ARIS New Student
for students successfully
Admission Update admitted and uploads the
admission details.

Advising to Enlistment (i.e.

Enrollment Procedure
Generation of Certificate of
(Advising to Enlistment)
Registration)
Faculty
Advisers
Framework of Admission Procedure
Notification
of Successful College Admission
Admission Approval of Student Officer notifies the
Admission student that they have
Freshmen been accepted in the College Admission
Students / program. Officer
Transferees

ARIS generates Student ID

ARIS New Student
for students successfully
Appointment Admission Update admitted and uploads the
Schedule
Notification
admission details.

Advising to Enlistment (i.e.

Enrollment Procedure
Generation of Certificate of
(Advising to Enlistment)
Registration)
Faculty
Advisers
Once COR is generated, Faculty
Adviser can already schedule the
submission of Admission
Requirements.
Framework of Admission Procedure
Notification
of Successful College Admission
Admission Approval of Student Officer notifies the
Admission student that they have
Freshmen been accepted in the College Admission
Students / program. Officer
Transferees

ARIS generates Student ID

ARIS New Student
for students successfully
Admission Update admitted and uploads the
admission details.

Advising to Enlistment (i.e.

Enrollment Procedure
Generation of Certificate of
(Advising to Enlistment)
Registration)
Faculty
Advisers
Framework of Admission Procedure
Notification
of Successful College Admission
Admission Approval of Student Officer notifies the
Admission student that they have
Freshmen been accepted in the College Admission
Students / program. Officer
Transferees

ARIS generates Student ID

ARIS New Student
for students successfully
Released Admission Update admitted and uploads the
COR
admission details.

Advising to Enlistment (i.e.

Enrollment Procedure
Generation of Certificate of
(Advising to Enlistment)
Registration)
Faculty
Advisers
Submission of Faculty Advisers release
Requirements & Release COR and collects
Admission
of COR requirements from
Requirements students.
Framework of Admission Procedure
Online Submission of
Pre-Admission Details

ARIS Pre-Admission
Data Generator

Screening Of
Students

Approval of
Student Admission

ARIS New Student

Admission Update

Enrollment Procedure
(Advising to Enlistment)

Submission of Requirements &

Release of COR
Framework of Admission Procedure
Online Submission of
Pre-Admission Details

Freshmen ARIS Pre-Admission

Students / Data Generator
Transferees

Screening Of
Students

Approval of
Student Admission

ARIS New Student

Admission Update

Enrollment Procedure
(Advising to Enlistment)

Submission of Requirements &

Release of COR
Framework of Admission Procedure
Online Submission of
Pre-Admission Details

Freshmen ARIS Pre-Admission

Students / Data Generator
Transferees College Admission
Officer
Screening Of
Students

Approval of
Student Admission

ARIS New Student

Admission Update

Enrollment Procedure
(Advising to Enlistment)

Submission of Requirements &

Release of COR
Framework of Admission Procedure
Online Submission of
Pre-Admission Details

Freshmen ARIS Pre-Admission

Students / Data Generator
Transferees College Admission
Officer
Screening Of
Students

Approval of
Student Admission

ARIS New Student

Admission Update

Faculty
Enrollment Procedure Advisers
(Advising to Enlistment)

Submission of Requirements &

Release of COR
 Other
Admission
Details
WMSU
Other Admission Details
●
For Transferees:
– Transferees will still need to pre-register (same link as the
Incoming 1st Year)
– Consideration for transferees is subject to slot availability.
– For those with CET, cut-off score is still applied
– For those without CET, students applications will be handled
by the Admissions Office
– Criteria/guidelines:
●
A weighted GPA of 85% and above is required of transferees coming
from private HEI. Applicants from SUC will be given consideration.
●
A minimum of 50% of the course shall be taken in the University.
●
A minimum of 24 units have been earned from other institutions.
 Advising
Procedure
WMSU
Framework of Advising Procedure

For old/returning students: Students

Online Registration
selects the subjects they want to enroll
of Students for the semester online.
Students
Framework of Advising Procedure

For old/returning students: Students

Online Registration
selects the subjects they want to enroll
of Students for the semester online.
Students

Selection of subjects may

be done by section or
subject code.
Framework of Advising Procedure

For old/returning students: Students

Online Registration
selects the subjects they want to enroll
of Students for the semester online.
Students

Selection of subjects may

be done by section or
subject code.

NOTE: By default, only

subjects under the same
program will be loaded. BUT
students can still add
subjects from other
programs, in case, of
general education subjects.
Framework of Advising Procedure

For old/returning students: Students

Online Registration
selects the subjects they want to enroll
of Students for the semester online.
Students

Once saved, subjects are

LOCKED for editing.
Modifications may only be
done by the faculty advisers.
Framework of Advising Procedure

For old/returning students: Students

Online Registration
selects the subjects they want to enroll
of Students for the semester online.
Students

Once saved, subjects are

LOCKED for editing.
Modifications may only be
done by the faculty advisers.

Complete registration
means slot is secured
for the subject.
Framework of Advising Procedure

For old/returning students: Students

Online Registration
selects the subjects they want to enroll
of Students for the semester online.
Students
Framework of Advising Procedure

For old/returning students: Students

Online Registration
selects the subjects they want to enroll
of Students for the semester online.
Students

Faculty advisers will log-in to the online

Conduct of Online advising module for actual advising of
Advising subjects for the semester.
Faculty
Advisers
Framework of Advising Procedure

For old/returning students: Students

Online Registration
selects the subjects they want to enroll
of Students for the semester online.
Students

Faculty advisers will log-in to the online

Conduct of Online advising module for actual advising of
Advising subjects for the semester.
Faculty
Advisers
ONLY ONLINE-REGISTERED
STUDENTS will be allowed
for advising (except for
incoming freshmen students)
Framework of Advising Procedure

For old/returning students: Students

Online Registration
selects the subjects they want to enroll
of Students for the semester online.
Students

Faculty advisers will log-in to the online

Conduct of Online advising module for actual advising of
Advising subjects for the semester.
Faculty
Advisers

Faculty advisers can do the following:

●
Search student or view list of
registered students
●
View student grades history
●
Search subjects by section, subject
code, or subject ID
●
Add or remove subjects to/from the
student-registered subjects
Framework of Advising Procedure

For old/returning students: Students

Online Registration
selects the subjects they want to enroll
of Students for the semester online.
Students

Faculty advisers will log-in to the online

Conduct of Online advising module for actual advising of
Advising subjects for the semester.
Faculty
Advisers

System validates for the following:

●
Registered and unregistered
students
●
Advised indicator if students is
already advised.
●
Conflict in schedule
●
Duplicate subjects
Framework of Advising Procedure

For old/returning students: Students

Online Registration
selects the subjects they want to enroll
of Students for the semester online.
Students

Faculty advisers will log-in to the online

Conduct of Online advising module for actual advising of
Advising subjects for the semester.
Faculty
Advisers

●
For undergraduate students not
covered by RA 10931, for instance,
retakers of EPIC or beyond the
retention period, submit the list of
students for assessment via email at
assessment@wmsu.edu.ph
(see List of Advised student form)
Framework of Advising Procedure

For old/returning students: Students

Online Registration
selects the subjects they want to enroll
of Students for the semester online.
Students

Faculty advisers will log-in to the online

Conduct of Online advising module for actual advising of
Advising subjects for the semester.
Faculty
Advisers

●
No need to send list for
Graduate/PEC/Law students.
●
The students can check their
email if they have been
successfully advised.
Framework of Advising Procedure

For old/returning students: Students

Online Registration
selects the subjects they want to enroll
of Students for the semester online.
Students

Faculty advisers will log-in to the online

Conduct of Online advising module for actual advising of
Advising subjects for the semester.
Faculty
Advisers
Framework of Advising Procedure

For old/returning students: Students

Online Registration
selects the subjects they want to enroll
of Students for the semester online.
Students

Faculty advisers will log-in to the online

Conduct of Online advising module for actual advising of
Advising subjects for the semester.
Faculty
Advisers

Assessment and
Enlistment
Proceed to Proposed Modifications for
Assessment, Payment, & Enlistment
Other Advising Details
●
IMPORTANT: Subject schedule MUST already
be uploaded before Student Registration or
Faculty Advising
●
Option for Students without Internet Connectivity
– Faculty advisers can use student’s account to
access registration with written consent from
student
Other Advising Details
●
Subjects from other Programs/College:
– The use Inter-College Enrollment Form (ICEF)
still applies.
– Please make sure that permission from the
concerned department or college is secured first
through the ICEF.
– The concerned program or college may remove
the student from the list without prior notice if there
is no permission/ICEF.
– Form may be accomplished via email
Other Advising Details
●
Pending Student Accountabilities
– Please place into account student’s records (or
clearance) prior to advising.
– For the science laboratory, CSM will issue the list of
students with accountabilities. Please coordinate
with the student and CSM with the details.
– Exception: Registration & advising is still allowed
for students with previous balance (tuition)
Other Advising Details
●
For Returning Students:
– Returning students are allowed to register online.
However, the following must be accomplished and
emailed to their Faculty Adviser or College:
●
Leave of Absence Form available here:
https://wmsu.edu.ph/_resources/applicationforleaveofabsencef
orm.pdf
●
Returning Student Form available here:
https://wmsu.edu.ph/_resources/applicationforreturningstudentf
orm.pdf
– Student will email the filed-out form to their respective
faculty adviser or college for review and evaluation.
Other Advising Details
●
For Returning Students (cont.):
– Faculty advisers will be notified if the student is a
Returning Student.
– Advisers must check the required documents of the
Returning student prior to saving advising details.
Other Advising Details
●
For Shifters:
– Students will undergo a Career Tele-Counseling from
the Guidance and Counseling Center (GCC)
– Students must submit the following requirements:
●
College Entrance Test Result
●
Downloadable Grades
●
Accomplished Pre-Registration Form (Online) for the
Career Tele-Counseling
●
2x2 Picture
Other Advising Details
●
Shifting Process
 Modifications on the
Assessment,
Payment, &
Enlistment
Procedure
WMSU
Modifications on the Assessment,
Payment, & Enlistment Procedure
Assessment Office assess fees of the
Assessment students based on the list submitted by the
of Fees Faculty Advisers. Assessment details will also
be available to students online.
Assessment
Office
Modifications on the Assessment,
Payment, & Enlistment Procedure
Assessment Office assess fees of the
Assessment students based on the list submitted by the
of Fees Faculty Advisers. Assessment details will also
be available to students online.
Assessment
Office

●
Students may check in their
myWMSU portal for the
assessment details.
●
Assessment cutoff time is at
3:00PM (Mondays to Fridays)
Modifications on the Assessment,
Payment, & Enlistment Procedure
Assessment Office assess fees of the
Assessment students based on the list submitted by the
of Fees Faculty Advisers. Assessment details will also
be available to students online.
Assessment
Office
Modifications on the Assessment,
Payment, & Enlistment Procedure
Assessment Office assess fees of the
Assessment students based on the list submitted by the
of Fees Faculty Advisers. Assessment details will also
be available to students online.
Assessment
Office

For students not covered by the Universal

Payment of Access to Quality Tertiary Education (RA
Fees 10931), payment must be made (please see
Payment Procedure).
Students

MISTO generates enlistment data for

Auto-Enlistment of students successfully assessed or payed.
Students Students will be notified through email of the
successful enrollment.
Cashier’s
Office
Release of Certificate of Registration
(COR)
●
For old/returning students, COR may be printed at the
college using the Enlistment module (LAN-connected)
●
For new students, COR will be printed by the Admissions
office (based on the official list sent to Admissions Office)
●
In compliance to IATF guidelines and health safety
protocols, set an appointment schedule for the release of
COR.
●
Make sure that students pay the Digest Fee before releasing
the COR. NOTE: As of the moment, no confirmation yet as to
the other local fees. Kindly inform the students about this prior
to the appointment.
 WMSU
Enrollment:
Procedure
WMSU for Payment
Procedure for Payment
Verification of Verification of payment due may be done with
Payment Details the any of the following:

Assessment fee Email at

details available at payments@wmsu.edu.ph Student Details:
myWMSU portal Student Number,
FB messenger Casier/Assessment Fullname, Course
@wmsupayment2020 991-1771

Set Appointment for Set Appointment at the Cashier’s Office with the same
Payments details above
NO APPOINTMENT NEEDED FOR ONLINE or BANK
PAYMENTS, see details below.

Payment OPTION 1: Payment at Cashier’s Office at the appointed

of Fees date and time following University Guidelines on Health
Safety (i.e. No Mask, No Entry, Physical Distancing)

OPTION 2: Student may also do a cash transfer, deposit, payment from

any bank to our Landbank Account Name: WMSU Special Trust Fund,
Account No: 3232-1000-43. Student must e-mail the copy of the
transaction confirmation at payments@wmsu.edu.ph with the following
details:

Subject Line: Tuition Fee Payment

Content: Student Number, Full name of Student

Attachment: Screenshot of the Transaction Confirmation Slip
Important Notes:

Student records contain personal and sensitive
data/information, hence, all offices/colleges
involved must make sure that all online
communications will only use the official e-mail
account of the office/college (e.g.
tec@wmsu.edu.ph, admissions@wmsu.edu.ph,
coe@wmsu.edu.ph, etc.) or employee account
for the Faculty Advisers not the personal account

In case you forgot the password, fill-in this online
request form available here:
https://forms.gle/7TYUX3V9nYvkVYJT8.
 WMSU
Enrollment:
Contact
WMSU Details
 WMSU Contact Details (Offices)

NO Office E-mail FB Messenger

1 Dean of admissions@wmsu.edu.ph @wmsuadmissionsoffice

Admissions

2 University registrar@wmsu.edu.ph @wmsuregistrar

Registrar

3 Assessment and payments@wmsu.edu.ph @wmsupayment2020

Cashier’s Office

4 MISTO misto@wmsu.edu.ph @WMSUTechSupport

 WMSU Contact Details (Colleges)
NO Office E-mail NO Office E-mail
1 Agriculture ca@wmsu.edu.ph 10 Liberal Arts cla@wmsu.edu.ph
2 Asian & Islamic cais@wmsu.edu.ph 11 Medicine cm@wmsu.edu.ph
Studies
12 Nursing cn@wmsu.edu.ph
3 Architecture carch@wmsu.edu.ph
13 Public cpads@wmsu.edu.ph
4 Crminal Justice ccje@wmsu.edu.ph Administration &
Education Development
5 Engineering cet@wmsu.edu.ph Studies
6 Forestry & cfes@wmsu.edu.ph 14 Physical cpers@wmsu.edu.ph
Environmental Education,
Studies Recreation, &
Sports
7 Home che@wmsu.edu.ph
Economics 15 Science & csm@wmsu.edu.ph
Mathematics
8 Institute of ics@wmsu.edu.ph
Computer 16 Social Work & cswcd@wmsu.edu.ph
Studies Community
Development
9 Law claw@wmsu.edu.ph
17 Teachers cte@wmsu.edu.ph
Education
 For inquiries:
FB messenger
@WMSUTechSupport

Email at
misto@wmsu.edu.ph

Ms. Joanne Arquiza

+639277641097

Thank you!
WMSU Muchisimas
Gracias!