ANNEX 3

CHECKLIST OF DOCUMENTS
INSPECTION OF DELIVERED ICT RELATED GOODS AND SERVICES

Date

Project Name:
Contracting Parties:
Approved Budget for the Contract:
Contract Amount:

1. Results of the auditorial and legal review of the contract

2. Approved Contract/Job Order/Purchase Order including if any, all approved variation orders issued
3. If not in the Contract:
a. Warranty Certificate
b. Service Level Agreement (SLA)
4. Detailed breakdown of the contract cost indicating
5. Dealer/Suppliers' Invoices showing the quantity, description of the articles, unit and total value,
duly signed by the dealer or his representative
6. Delivery Receipt indicating brand name, model, serial number, quantity, /peripherals and receipt
by the proper agency official of items delivered
7. Certificate of Final Acceptance
8. Inspection and Acceptance Report prepared by the Department/Agency property inspector and
signed by the Head of Agency or his authorized representative
9. Performance / Quality Tests Results
10. Complete set of approved original and as-built detailed plans / drawings / layouts
11. Brochures / Manuals / Catalogues / Product Fact Sheets / Datasheets / Photographs
12. Approved and Updated Information Systems Strategic Plan (ISSP)
13. Software License Certificates
14. Certificate of Training and Attendance, if applicable
15. Agency's Technical Inspection Report, if any
16. Distribution List of all hardware & software used indicating their respective brand name, model,
serial and property numbers, and its location.
17. Such other documents peculiar to the contract and/or mode of procurement and considered
necessary in the technical inspection thereof

Note: The above-mentioned documents should be properly authenticated as true/correct/exact copy of the
original.

Prepared by:

Technical Personnel