ANNEX 6

CHECKLIST OF DOCUMENTS
PRICE VERIFICATION OF ICT RELATED GOODS AND SERVICES

Date

Project Name:
Contracting Parties:
Approved Budget for the Contract:
Contract Amount:

1. Approved Contract/Job Order/Purchase Order including if any, all approved variation orders issued
2. Detailed breakdown of the Approved Budget for the Contract (ABC)
3. Market survey/canvass/quotation/cost-based analysis as basis of the ABC indicating the unit
prices of the items
4. Detailed breakdown of the contract cost
5. If not indicated in the contract cost, appropriate approved documents indicating the unit prices of
the items
6. Dealer/Suppliers' Invoices showing the quantity, description of the articles, unit cost and total
value, duly signed by the dealer or his representative
7. Delivery Receipt indicating brand name, model, serial number, /peripherals and receipt by the
proper agencyset
8. Complete official of itemsagency
of approved delivered
specifications/item description indicating the following, among
others, brand, unit of measurement, accessories (if any), make, country of origin, size/ dimension/
volume, use of item, color, capacity, voltage, watts, gauge, kind of equipment where spare parts are
to be used, statement whether replacement or original (for spare parts), part number of spare parts,
type and classification of materials, packing (quantity per pack), substance, speed, kind of service
rendered

9. Copy of the complete set of approved original detailed plans / drawings / layouts, if applicable
10. Certificate of Authorized Reseller, if applicable
11. Samples and brochures/photographs, if applicable
12. For imported items:
a. Consular Invoice/Pro-forma invoice of the foreign supplier with the corresponding
details
b. Home Consumption Value of the items
c. Breakdown of the expenses incurred in the Importation
13. Quality Assurance Certificates/Product Quality Markings, at least an ISO Certification/Marking or
IEEE and ANSI standards compliance
14. For Regulatory Product Certification/Product Safety Compliance, any of the following:
a. The FCC (Federal Communications Commission) Mark
b. The CE (European Commission) Mark
c. CSA (Canadian Standards Association) Safety Listing mark
d. The UL (Underwriters Laboratories) Listing Mark
e. Energy Star (trademarked ENERGY STAR)
f. RoHS (Restriction of Hazardous Substances) Compliance
15. Such other documents considered necessary in the determination of price reasonableness

Note: The above-mentioned documents should be properly authenticated as true/correct/exact copy of the
original.
Prepared by:

Technical Personnel