UNIVERSITY OF SOUTH WALES

PRIFYSGOL DE CYMRU

University of South Wales Dubai

USWD Campus Administrator (U000000)

Competitive Salary

Fixed Term 15 month Contract

External Vacancy

University of South Wales Dubai is looking for an excellent, reliable administrator to provide general and financial
administration and, work with staff at UK campuses to signpost students to appropriate support. The postholder
will also work closely with students to promote social activities.

This position is based at Dubai Campus of the University of South Wales.

The terms and conditions of the post (including grade and salary) will be those of the University of South
Wales.

CLOSING DATE: 25 May 2020

JOB DESCRIPTION

Title: USWD Campus Administrator

Type of Contract: Fixed Term

Grade: Competitive Salary

Responsible to: USWD Operations Manager

Responsible for: N/A

Main Purpose of the Job:

• To provide administrative support for campus operations
• To assist in all areas of financial support ensuring that the financial records are accurate and
up to date ensuring that all financial procedures and regulations are adhered to
• To support USWD sponsored students with visa and medical insurance
applications/renewals
• To facilitate in all areas of student support ensuring that students are appropriately
signposted to USW physical and online services and resources
• To provide administrative support for marketing, social media, events and social activities
for students

Principal Duties and Responsibilities:

• To assist the Operations Manager in all areas of administration, financial support and record
keeping
• To ensure that all campus financial transactions are processed and accounted for including
purchase orders, invoices, recharges, journals and purchase card transactions
• To ensure all financial policies and procedures are adhered to
• Dealing with order and payment queries from suppliers
• To cover the campus reception and its related duties
• To assist students with accessing physical and online library services
• To assist students with accessing physical and online support services
• To assist campus marketing, social media and event coordination
• To coordinate student social and competitive activities and events
• To support students with visa and medical insurance applications/renewals
• To liaise with contractors for maintenance, repairs and permit approvals
• To support campus enrolment and induction processes
• To support campus open days, tours and ceremonies
• Booking staff and student travel arrangements
• To ensure an appropriate level of stationary and stock
• Booking and ordering of goods and catering
• To adhere to all relevant Health & Safety legislation
• To adhere to the University’s financial regulations
• To work at weekends and out of ours as required
• To perform such duties as are consistent with this grade (or below), as directed by the
 Director of Department or their nominee.

PERSON SPECIFICATION

SKILLS AND ABILITIES

Essential Desirable
a) Excellent communication skills, both verbal
and written, with a customer focus
b) Excellent IT skills in a work environment,
including the use of MS Office Software
c) Ability to work accurately and quickly
d) Ability to prioritise and meet tight deadlines
e) Meticulous attention to detail, especially when
dealing with high volumes of data
f) High level organisational skills
g) Ability to adapt and learn new systems

KNOWLEDGE
Essential Desirable
h) Key functions of a University i) Awareness of USW student support functions
j) Awareness of USW TechOne software

EXPERIENCE
Essential Desirable
k) Experience of working within a busy office m) Experience of organising events
environment n) Experience of working within a finance
l) Experience of using standard software setting
packages such as Excel, Word and Outlook in
a professional/work capacity
TRAINING
Essential Desirable
o) Good level of education with either an HE
qualification or relevant work experience in a
similar role
OTHER REQUIREMENTS
Essential Desirable
p) Ability to work flexibly with a can-do attitude r) Ability to speak Arabic
q) Motivated team player