Vacancy Announcement

NRR CODE: MM/NRC 2020 / VA No-005

Position: Logistics Officer
Reports to: Support Coordinator
Supervision of: Field Office Logistics Assistants, Drivers and Security Guards
Duty station: Bhamo, Kachin State
Travel: 20%
Category and Level: Grade 5, Step 1
Duration and type of contract: 12 months Fixed Contract
All NRC employees are expected to work in accordance with the organisation’s core values:
dedication, innovation, inclusivity and accountability. These attitudes & beliefs shall guide
our actions and relationships.

1. Role and responsibilities

The purpose of the Logistics Officer is to support the effective operation of the NRC Logistics
Team and related programme activities located in Bhamo, NRC Myanmar NE Area Office, by
implementing sound logistics practices in accordance with NRC Logistics policies and
procedures and relevant donor guidelines.

Generic responsibilities
1. Adhere to NRC policies, tools, handbooks and guidelines
2. Assist with the implementation of the logistic function’s portfolio according to Plan of
Action
3. Promote anti-corruption, transparency and cost efficiency focus in all processes (e.g.
in procurement, vehicle management, and facilities management)
4. Prepare and develop status reports as required by management
5. Prepare and file all supporting documents related to logistic function’s portfolio
6. Line management of the logistics staff, including recruitment and performance
management
7. Perform other duties, as assigned by Line Manager

Specific responsibilities
Line Management:
 Line manage and supervise Field Office Logistics Assistants ensuring logistics
functions are conducted in compliance with NRC procedures
 Line manage and supervise NRC Drivers and Security Guards, including manage
overtime
 Assist in the recruitment, induction and training of logistics staff, drivers and security
guards
 Manage annual leave of logistics staff and ensure that there is sufficient staff coverage
at any given time to avoid interruption to programme activities and operations
Procurement:
 Ensure procurement processes are conducted in compliance with NRC procedures

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  Prepare timely and accurate procurement documents (Purchase Requisitions (PR),
Requests for Quotations (RFQ), Bid Analysis, Purchase Orders, and Goods Received
Notes)
 Ensure that all cash advances for local procurement are reconciled in accordance with
NRC finance policies and procedures
 Monitor suppliers’ performance
 Prepare and submit payment requests to Finance Officer
 Maintain PR tracker and contracts database
 Update and maintain price list
 File procurement files according to projects and donors both in soft copy and in hard
copy
Vehicle management (incl. Generators):
 Ensure vehicle management is conducted in compliance with NRC procedures
 Ensure NRC vehicles, including rental vehicles, motorbikes and generators, are in
proper operating condition
 Ensure that NRC vehicles are equipped with necessary documents and safety
equipment
 Monitor and maintain vehicle insurance policies
 Plan, schedule, and monitor transport of staff and material/equipment according to
demands and procedures
 Coordinate and facilitate timely reporting of eventualities like accidents and
breakdowns
 Assist in effective and timely maintenance, servicing, and repair of NRC vehicles and
generators
 Prepare consolidated Area monthly fleet reports according to NRC policies and
donor’s requirements
 File vehicle management files according to projects and donors both in soft copy and
in hard copy

Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other
departments/units or persons. Relevant interfaces for this position are:
 Technical: CO Logistics Manager, ICT Officer, Support Coordinator (Bhamo)
 Finance: CO Finance Staff, Finance Officer (Bhamo), Field Office Finance Assistants
 HR/Admin: CO HR/Admin Staff, HR/Admin Officer (Bhamo), Field Office
HR/Admin Staff
 Programme: Budget holders, Area Programme Manager, relevant implementation staff
 Security: CO Security Coordinator, Field Office Security Focal Points

2. Competencies
Competencies are important in order for the employee and the organisation to deliver desired
results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies
These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

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  Minimum 3 years’ experience as a Logistician with a local NGO, international
NGO, or the private sector.
 Previous experience from working in a humanitarian/recovery context
 Previous experience from working in complex and volatile contexts
 Documented results related to the position’s responsibilities
 A degree or a diploma in a related subject
 Good working knowledge of English both written and spoken
 Good knowledge of MS Office (MS Word, Excel, and Outlook)
 Valid driver’s license

Context/ Specific skills, knowledge and experience:

 Knowledge of Kachin context
 Good mentoring capacity with the ability to manage, nurture and develop a team
 Organized and efficient in time management
 Able to multi-task and juggle a wide variety of activities and responsibilities
 Ability to work under pressure, independently and with limited supervision
 Security, political and cultural awareness.

2. Behavioral competencies
These are personal qualities that influence how successful people are in their job. NRC’s
Competency Framework states 12 behavioral competencies and the following are essential for
this position:
 Handling insecure environments
 Planning and delivering results
 Working with people
 Empowering and building trust
 Communicating with impact and respect
 Coping with change

3. Performance Management [NRC’s employee review process]

The employee will be accountable for the responsibilities and the competencies, in accordance
with the NRC Performance Management Manual. The following documents will be used for
performance reviews;
 Job Description
 Work and Development Plan
 The Mid-term/End-of-trial Period Performance Review Template
 End-term Performance Review
 The NRC Competency Framework

Interested individuals are requested to submit a CV including application letter and contact
details of two referees (No other supporting documents are required in this stage), clearly
indicating which position they are interested in not later than 22nd January 2020.

Please send email to: tawm.san@nrc.no and cc: bawk.naw@nrc.no (OR) Direct mail to
No.(131/E2), Ward (10), Lane of Than Lwin Road, Kamayut Township, Yangon (OR)
NyaPa-643, Nyaung Pin Quarter, Bhamo-Myitkyina Main Road, Bhamo Township,
Kachin State.

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  Only shortlisted candidates will be contacted.

“In the selection of its staff, NRC is committed to gender balance and diversity without
distinction as to race, sex, religion, HIV/AIDS status, and without discrimination of
persons with disabilities: Qualified women candidates are strongly encouraged to
apply."