POSITION: Logistics Officer

Country Program: South East Asia Program

Direct Responsible to: Operations Coordinator (Yangon)
Number of Position: 1
Duty Station: Yangon
Project Period: 31 May 2020 (Possible Extension)
Supervisory Capacity: Logistics Assistant
Close by: December 26, 2019 4:00 PM
COUNTRY PROGRAM MISSION
Since 1978, the American Refugee Committee (ARC) has provided life-saving primary health services
for refugees, internally displaced persons (IDPs), and host communities in emergency and post-conflict
settings around the world. Since 1995, ARC has expanded its portfolio to include countries transitioning
to longer-term development. From program inception, ARC strives to build host country capacity to
provide a broad range of comprehensive health care services by supporting Ministries of Health, service
providers, and local communities. ARC implements innovative and inclusive solutions to ensure that
all beneficiaries have equitable access to health care.
ARC has been working in Myanmar since 2014 with ethnic health organizations and mobile migrant
populations in the southeast region of the country to prevent drug-resistant malaria. This builds on a 30-
year history providing health and social services to refugees from Myanmar in Thai camps, including
an essential package of primary, reproductive, maternal, and child healthcare services, pharmaceutical
supply chain, training and supervision of refugee staff, along with community-based education.
The American Refugee Committee (ARC) is currently collaborating with and guidance of Ministry of
Social Welfare, Relief and Resettlement at Rakhine State, Myanmar.
PRIMARY PURPOSE OF THE POSITION:
The Logistics Assistant will be responsible to, and accountable to, Logistics Officer for assisting with
the delivery of all procurement/logistics related activities of ARC, commensurate with their level of
knowledge and experience, in accordance with ARC Logistics policies and procedures.

MAJOR AREAS OF ACCOUNTABILITY

PRIMARY DUTIES/RESPONSIBILITIES
The Logistics Officer will be responsible to, and accountable to, Operation Coordinator for assisting
with stock management and all logistics and procurement related activities, commensurate with their
level of knowledge and experience, in accordance with ARC Logistics policies and procedures.

Stock and Warehouse Management

 Manage proactive tracking of all medical supplies, equipment, materiel and food and lease,
rental services in transit, through its receipt, storage, and onward distribution.
 Manage capturing pipeline information from PR, EHPs and Field teams, to help ensure that
Program staffs are kept well-informed of incoming goods and materiel.
  Manage and Engage timely reporting on stock status, to help Program staff with planning of
stock replenishment and, support Program staff to verify that distribution has occurred
according to the intentions and plans of Operations.
 Receive, Review, consolidating field stock reports and preparation of PR stock report, submit
to PR after final review from supervisor.
 Conduct training support to field logistics personnel including EHPs logistics, ensuring all
stock document are recorded, updated and documented, in coordination with supervisor.
 Ensure all day-to-day inventory transaction (stock card, bin card, inventory reports and related
documents) are updated on a real-time basis with accuracy.
 Monitor any inventory shortage and provide on-time, standard monthly report and inform to
Operations Coordinator and Project Manager.
 Ensure documentation on daily deliveries and shipments, to update inventory.
 Engage and coordinate with program team for stock forecasting.
 Regular review expiry date of all stock items and report to Operations Coordinator and
Project Manager when stocks are due to expire in six-month time and perform disposal for all
expired stock under guidance of Operations Coordinator.
 Ensure stock tracking system in ARC are effectively implementing in all areas including
Ethnic Health Organizations (EHOs) – ARC partners, in coordination with Program team and
all logistics personnel.
 Ensure the ARC Pharmacy warehouse is kept clean and drug supplies are alphabetically
organized as groups.
 Maintain safe storage and temperature control of the drugs and supplies.
 Monitor and guide on store equipment including pallets, shelves, cupboards, log tags, and
dehumidifier utilization as per warehouse requirements from ARC and Donor guidelines.

Asset and Insurance Management

 Ensure all assets and non-capital equipment (NCE) are correctly and effectively recorded,
updated at all time.

 Conduct and report to supervisor for monthly physical count of asset and NCE, in
coordination with program or finance team.

 Ensure all asset and NCE are labelled at all time.

 Communicate with all projects for asset and NCE reports, combine and submit to supervisor.

 Ensure relevant forms (Asset requisition form, Asset Receipt Form) are used and fully
authorized by all parties.

 Ensure all asset assigned, relocation is tracked and recorded in time.

 Ensure asset and NCE disposal are done in accordance with ARC and Donor policies, under
supervision of Operations Coordinator.

 Ensure all asset and NCE are insured and regularly renew for fire insurance in all project
areas.
  Ensure all vehicle and Motorbike (Asset) are insured and regularly renew for comprehensive
insurance and third-party liability insurance.

Office Management

 Ensure office equipment (printers, copiers and others) and network are working properly at all
time, with support of supervisor.

 Ensure all required maintenance in ARC buildings in Yangon are effectively maintained and
solved, to be in good working conditions.

 Manage and maintain accurate filing systems, documented and supported records of actions
for audit purposes.

Additional task to ARC team with support of supervisor

 Support to operations team members for procurement, event and travel, transportation in his/her
ability when necessary, for providing assistance for operations team work towards ARC.

 Engage with freight forwarding agencies, freight handling/clearance agents, and local Customs,
to ensure that cargo is managed at all points of the supply chain with guidance from supervisor.

 Assist supervisor to capture preparedness information relevant to your mission site so that
logistic systems are robust and flexible enough to cope if a crisis occurs. This may include
assisting with assessments of airports, transport available, warehousing, access routes, fuel
availability, field communication issues, staffing challenges, training required etc.

 Report and document (immediately if and when happen) and assist all security related issues or
concerns to supervisor.

 Must be flexible and manage your time accordingly, to be prepared to tackle other tasks
commensurate with your role, and level of experience, at short notice by supervisor.

Expected Outcomes

 Monthly Stock Report (including Expired medicine)

 Quarterly Stock Report with Stock Physical verification attached

 Monthly Delivery Report (Waybill for medical and mon-medical in excel) and Update Filing.

 Asset and Non-Capital Equipment report.

 Insurance Tracking Report.

Requirements:

 Bachelor’s degree in relevant field.

 A minimum of 5 years’ experience in logistics.
 Solid knowledge of data analysis, inventory management, and forecasting techniques.
  An analytical mind with strong attention to detail.
 Outstanding organizational and problem-solving skills.
 Excellent communication.

Diversity
ARC is committed to gender equity and ethnic and racial diversity in programs and organizational
policy. ARC’s employment policy provides for the equality of opportunity, regardless of race, color,
sex, age, religion, national origin, citizenship status, physical or mental disability, or past, present, or
future service in the uniformed services. ARC will not violate any applicable law by showing partiality
or granting any specific favors to any employees or group of employees.

How to apply
Interested applicants must send:
1. Letter of application
2. Updated Curriculum Vitae including 3 references (references will be checked),
To Email: MMJobs@arcrelief.org
NOTES:

 Applications must be received by ARC by December 26, 2019 4:00 PM at the latest.

 Please mention position title and township clearly in subject line.

 Due to urgency of the role, ARC reserves the right to interview candidates before the closing
date.

 ARC is an “equal opportunity” employer. This means that ARC will not discriminate on the
basis of gender, sex, race, age, religion, or sexual orientation, and seeks to promote
opportunities for women and other marginalized groups.

Only shortlisted candidates will be contacted