1

CRITERIA Weights PROJECT 1 TOTAL OF P1

SCORE(OUT OF 100) (Weight *Score)
IPL FINAL
RISK 0.2 60 12
BUDGET 0.15 80 12
DURATION 0.1 90 9
MANPOWER 0.05 75 3.75
PROFITABILITY 0.05 80 4
USE OF TECHNOLOGY 0.04 90 3.6
INVESTMENT 0.1 40 4
AVAILABILITY OF RESOURCES 0.04 80 3.2
VALUE CREATION 0.03 70 2.1
PRACTICALITY 0.05 70 3.5
CUSTOMER SATISFACTION 0.1 90 9
SUCCESS PROBABILITY 0.05 80 4
LEGALITY and DOCUMENTATION 0.04 90 3.6
TOTAL 1 995 73.75
 GROUP 1

PROJECT 2 TOTAL OF P2 PROJECT 3 TOTAL OF P3

SCORE(OUT OF 100) (Weight *Score) SCORE(OUT OF 100) (Weight *Score)
PDS PRODUCT RELAUNCH
60 12 50 10
80 12 60 9
70 7 45 4.5
60 3 40 2
40 2 55 2.75
50 2 75 3
35 3.5 60 6
85 3.4 50 2
90 2.7 70 2.1
80 4 90 4.5
80 8 70 7
60 3 60 3
60 2.4 40 1.6
850 65 725 57.45
 2
PROJECT 4 TOTAL OF P4 PROJECT 5
SCORE(OUT OF 100) (Weight *Score) SCORE(OUT OF 100)
MUSICAL NIGHT BRANCH EXPANSION
70 14 85
80 12 80
70 7 75
75 3.75 70
60 3 65
80 3.2 40
40 4 70
80 3.2 75
70 2.1 50
70 3.5 80
70 7 60
80 4 65
90 3.6 80
935 70.35 895
TOTAL OF P5 PROJECT 6 TOTAL OF P6
(Weight *Score) SCORE(OUT OF 100) (Weight *Score)
CARNIVAL
17 75 15
12 75 11.25
7.5 60 6
3.5 80 4
3.25 75 3.75
1.6 50 2
7 55 5.5
3 75 3
1.5 80 2.4
4 70 3.5
6 75 7.5
3.25 80 4
3.2 75 3
72.8 925 70.9
 PROJECT SCOPE DOCUMENT
PROJECT NAME: IPL 2020 : EVENT MANAGEMENT
PROJECT SPONSOR:
DATE OF PROJECT APPROVAL: 16/10/20 LAST REVISION DATE: 01/11/20
PROJECT MANAGER: Abishek. P
STAKEHOLDERS: 1) Sivaranjene R 3) Sandeep Pareek
2) Surya S 4) Abishek Ranjan

PROJECT
BACKGROUND

PROJECT
DESCRIPTION

PROJECT
OBJECTIVES

ASSUMPTIONS

SCOPE DESCRIPTION

HIGH LEVEL
REQUIREMENTS

CONSTRAINTS

PROJJECT
EXCLUSIONS
PRODUCT
ACCEPTANCE
CRITERIA

PROJECT RISK

PROJECT
DELIVERABLES
 PROJECT
DELIVERABLES

PROJECT STAFFING
ESTIMATED TIME-
FRAME
ESTIMATED BUDGET
 PROJECT SCOPE DOCUMENT
ME: IPL 2020 : EVENT MANAGEMENT
Dream 11
OJECT APPROVAL: 16/10/20 LAST REVISION DATE: 01/11/20
NAGER: Abishek. P
ERS: 1) Sivaranjene R 3) Sandeep Pareek
2) Surya S 4) Abishek Ranjan

The Indian Premier League is a professional Twenty20 cricket league in India contested during March
or April and May of every year by eight teams representing eight different cities or states in India. IPL
was founded in 2008. Since then, the event was successfully organized by reputed Event Management
companies.
The project undertaken is to successfully organize IPL 2020. A 360˚ approach is followed to make the
event a grand success. From the top till the event is over, the project Management team is responsible
for everything that’s happening within their scope.
·       To plan and organize the event On track with the schedule.
·       Lucrative Execution of the planned tasks
·       To Manage the event within the estimated Budget
The Full Project management team(Stakeholders) will be responsible for the overall output. However,
Responsibility and Authority for specified tasks are assigned to individual stakeholder.
In Scope:
·       IPL 2020 stadium arrangements
·       Transportation : Pick up and drop off to the hotel
·       Audio system and clear Screen time in the big screen is taken care off.
Out of Scope:
·       Other than the single event, the team will not organise any other match related works
·       The Live telecasting stays outside the team’s Forte
The Highest requirement to meet the project deliverables is Human resource. A good agreement with
multiple sponsors, contractors and sub-contractors in various aspects is inevitable.
Event Management of IPL 2020 is one of the toughest events to be organised. The team should step up
their efforts and must fit their time around the work.
The Event management team is only responsible for the management of a single match in IPL 2020 .
Other matches rather than the specific event don’t fall into the Project Forte.
The Project will be accepted only when its agreed by the Project Management team that the
deliverables meet their needs. The project will also be accepted by considering the Budget,
Profitability, Success rate, and Risk involved.
The major risk associated with the project is Budget and Risk. Given the success rate, the event will be
a success. However, completing the project on time and within the stipulated budget is the key risk
factor.
·       Safely transporting the Players and other delegations to the stadium and back to their Hotels.
·       To make necessary arrangements at the stadium, in terms of prepping the pitch, the apparels,
Seating, Security arrangement, Audience screening, Taking care of Acoustics and Audio systems, First
aid Doctors and helpers, Food and Beverage stores, other accomodations, etc.
The project is staffed with 5 major Stakeholders.
45 Days
 FEASIBILITY MATRIX

EOCNOMIC FEASIBILITY

TECHNICAL FEASIBILITY

OPERATIONAL FEASIBILITY

SCHEDULE FEASIBILITY
 FEASIBILITY MATRIX

Cost Benefit Analysis

Benefit
• Marketing
• Tourism attraction
• Lifetime experience
• Brand Creation

Costs
• Ground rent cost (including electricity cost)
• Umpire salary
• Ground staff salary
• Maintenance fee
• Costs related to setting up food courts, security checks equipment, power generators
• Technical equipment cost
• Advertisement cost

Arrangement of ground location, transport facility, ambulance, fire service, food counter, parking facility, man
power, and material and supplies.

• Manpower problems
• Social acceptability
• Government regulations
• Legal aspects
• Optimum use of available resources, including people, time, and flow of forms
• effective controls to protect against fraud and to guarantee accuracy and security of data and information,
players and audience

45 days are required to complete this project to meet requirements of the client.
 1 Arranging meeting with 2
BCCI

1.1 The Duration of the game 2.1

1.2 Broadcasting regulations 2.2

1.3 Contacting the Sponsors 2.3

The security sytstem required for

1.4 2.4
the match

1.5 The transport facility required 2.5

 The match quipments required for
1.6 2.6
the game

1.7 Sponsors and Partnerships 2.7

1.8 Budget 2.8

2.9

2.10

2.11

2.12

2.13

2.14

2.15
2.16
 IPL Crick

Preparing initial
3 Designating Match officials 4
planning

The weather forecast 3.1 The number of Umpires and Referee 4.1
report for the match day for the Match

Incase of washout, refunds 3.2 The commentary Panel consisting of 4.2

required different language

Insurance 3.3 4.3

Ombudsman

Parking facility for all 3.4 Scorers 4.4

vehicles

The food counters 4.5

available in each gate
 Barbed peripherals on
walls along with security 4.6
check

To plan which entrance the 4.7

players will enter the field

Technical and control

room facilities

The power generators

incase of loss of power

Special security force to

abscond players incase of
emergency

There will be free water

service in every stands

The number of match balls

needed incase of lost ball

The number of cameras

required

The number teams and

manpower required for all
activities

The Licences Required

Flood Lights arrangement
 IPL Cricket Match

Preparing Field 5 Tickets 6 Receiving Teams

The players will leave

Prior to 2 week tickets will be
Do the paperwork 5.1 6.1 2 hours before from
available on Book My Show
the Hotel

A Security team will

Prepare the Pitch (by 5.2 A week prior tickets will be 6.2 be providing
curator) available in counters assistance to the
teams

The hospatality team

Cost varies from Platinum to will receive the
The outfield conditions 5.3 6.3
Bronze Players assisted by
security

The dressing room

Special Ropes to clear arrangements will be
5.4 Printing of Tickets with Barcode 6.4
due in Night games done by Associate
evnt planner

The dugouts will be

Super soppers to drain No entry if Barcode is mutilated
5.5 6.5 available once match
the water if it rains with ticket
starts
 Refund will be done in the counter The drinks on field
Brumbellas 5.6 within 3 days of wash out for 6.6 will be provided by
tickets ourchased on counters the sponsors

A security will be
Clean and prepare the 6.7 close to the dugout
field always with a walky
talky

The players will be

6.8 taken back to hotels
with the same security
 Conduct
7 8 Post Match
Match

Live
coverage The cheques
of the and trophy
7.1 match from 8.1 required in
diffferent Presentation
camera Ceremony
angles

The mics
7.2 Recording 8.2 required
the Scores incase one
doesn’t work

The 3rd The cleaning

7.3 Umpire 8.3 of statdium
role and outfield

Additional
Time
7.4 incase the
match is a
tie

7.5 Final
Decision
 Project Charter for IPL Match
Project Name : Indian Premier League
Project Description
This project is for conducting one of the match of Indian Premier League, it is a kind of event as
the match contains various phases pre and post , so as a project only it will be managed and as
each and every match is unique as per the location, teams, and other things, so for each and
every match it is a project.
Project Manager Project Date Apr-21
XYZ
Project Sponsor Signature XYZ
1.Dream 11
2.Makemytrip
3.DNA Networks
4.Disney Hotstar
Business Case Expected Goals/Deliverables
Phase-wise the event would be implemented
Special care to be preferred post Covid era 1.Successfully finishing of IPL match.
Ultimate goal is to successful match conduct 2.All the stakeholders associated with the project should be e
3.Without any interupption and voilation of rules during the m
4.Our sponsors and main event authority should be beneficia

Team Members
Name Roles
or IPL Match
Risks/Constraints
1.Risk of rainfall during match.
t is a kind of event as 2.Safety of players
be managed and as
gs, so for each and 3.Proper entry and exit management
4.Proper guidelines from central governement to be followed
5.Hassle-free refund system

Milestones
1.Pre match preparation
2.During the IPL match
3.Post IPL match setup to resume

d with the project should be elaborated with revenue.

d voilation of rules during the match .
authority should be beneficial out of the event.
al governement to be followed on Covid-19