SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

1.PART 1 – GENERAL

1.1 SECTION INCLUDES

A. Coordination.

B. Preconstruction conference.

C. Partnering.

D. Progress Schedule.

E. Submittal Procedure.

F. Acceptance

1.2 COORDINATION
Coordination among contractor's employee's and Subcontractors, and any utility
company, separate contractor, property owner, owner, and authority having jurisdiction.

A. COORDINATING WITH ENGINEER

1. Cooperate with engineer, inspectors, and separate contractors to establish on-

site lines of authority for communication.

2. Develop procedures for handling submittals, reports, records, recommendations,

coordination drawings, and schedules.

3. Notify in writing of problems that develop during construction.

4. Ensure agency responsible for operation and maintenance of the completed

facility is advised before a project or parts thereof are open for use.

5. Maintain and operate the Work until accepted and turned over to the MOI / End
User responsible for operation and maintenance.

B. COORDINATING WITH PRIVATE AND PUBLIC AGENCIES

1. Notify private and public agencies affected by the proposed construction,

coordinate required adjustments, and arrange for all necessary adjustments of
utilities within or adjacent to the limits of construction.

2. Obtain utility locations from the utility coordination service 2 to 7 working Days
prior to any excavation. Locations must be updated every 14 Days.

3. All utilities and utility appurtenances within the limits of the Work that are to be
relocated or adjusted shall be moved by the affected utility company, unless
specified otherwise.

4. Notify police, fire and transit authority.

C. COORDINATING WITH SEPARATE CONTRACTORS

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 1. Coordinate with separate contractors at no additional cost to owner to leave
Work complete and finished.

2. Inspect and promptly report any apparent discrepancies or defects in work

done by separate contractors that render work unsuitable for proper execution
and results. Failure to inspect and report shall constitute acceptance of
separate contractor's work as fit and proper to receive work of this contract,
except as to defects that may develop in the other separate contractor's work
after the execution of the contractor's work.

D. COORDINATING WITH ADJACENT PROPERTY OWNER

1. Notice: Notify property owner 10 Days prior to the start of construction and at
least 48 hours in advance of the interruption of utility service or the interruption
of access, or the installation of bituminous material.

2. Access: Provide all weather access to property owner at all times, unless
property owner or ENGINEER approve otherwise.

3. Easements: Where work is on easements on private property, coordinate work

with the property owner so that work will minimize inconvenience to property
owner.

4. Refuse Collection:
 Notify all affected property owners ahead of time by written notice notify
them not to put out any refuse at the appropriate time. Tell them another
time that will be the time to collect their refuse.
 If necessary haul refuse to nearest point of suitable collection as
determined by the refuse collection agency.

E. INTERRUPTION OF UTILITIES

1. Notify fire and police services in local jurisdiction if emergency is safety related
or if construction activities interrupt any utility service.

2. Contact the affected utility company. Find out how soon repairs can be made
as well as when the repairs will begin.

3. Contact the affected local residences or businesses. Inform when repairs will
begin and how long it will take to complete them.

4. Inform engineer and owner.

F. INTERRUPTION OF OWNER'S OPERATIONS

1. If any aspect of normal owner operations needs to be interrupted for completion

of the work, notify engineer in writing.

2. Submit notice with an alternate plan to cover contingency problems. In the

alternate plan allow for maintenance of utilities or other essential services that
must be interrupted for any period otherwise deemed necessary by owner to be
unacceptable for necessary owner operations.

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 3. Shutdown of utilities must be accomplished during approved hours at no
additional cost to owner. If work requires a longer shutdown, it must then be
accomplished during separate periods.

4. Do not proceed with proposed shutdown without written approval.

1.3 PRECONSTRUCTION CONFERENCE

Prior to commencement of work at site, a preconstruction conference will be held at a
mutually agreed time and place attended by contractor, its' superintendent, and its'
subcontractors as appropriate.

A. Owner will schedule a meeting after Notice to Proceed. The purpose of the
conference is to designate responsible personnel and establish a working
relationship. matters requiring coordination will be discussed and procedures for
handling such matters established

B. Attendance By: Owner, Engineer and Contractor

C. Other attendees will be

 Representatives of affected utility companies.
 Governmental representatives as appropriate.
 Others as requested Owner, Engineer, or Contractor.

D. Agenda: will be furnished to the contractor prior to the meeting date, which may
include the following
1. Submission of executed bonds and insurance certificates.
2. Distribution of Contract Documents and review of pertinent clauses.
3. Submission of proposed list of subcontractors.
4. Designation of authorized personnel representing the parties under the
Contract, organization chart and limits of authority and responsibility.
5. Clarification of contract procedures.
6. Correspondence and communication. Maintaining record documents
7. Safety and security.
8. Temporary facilities and utilities. Use of project site, office and storage areas,
security, housekeeping, And owner's needs
9. Presentation of any proposed alternative forms of construction.
10. Proposed construction schedule. Critical work sequencing.
11. Procurement schedule of major equipment and materials and items requiring long
lead time.
12. Processing applications for payment..

E. Record minutes: Engineer will preside at preconstruction conference and will

arrange for recording and distributing minutes copies within two days after
meeting to all participants.

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1.4 PROGRESS SCHEDULE
Requirements for preparing and submitting a construction progress schedule for
engineer's use in determining if work can be substantially complete within the contract
time.

A. TYPE OF SCHEDULE: Owner choice.

B. SUBMITTALS

1. Prior to construction, submit the preliminary progress schedule.

2. During construction submit.

 Updated progress schedule on a monthly basis or as requested by

Engineer.
 A narrative report when the schedule does not reflect the Work process.
Discuss recovery procedures shown in the schedule because of
problem areas. Identify any costs to be paid by OWNER.
 Promptly deliver to Engineer a revised progress schedule if work cannot
be completed per the current schedule.
3. At any time upon engineer's request and at no additional cost to the owner,
submit a critical path schedule, in place of an activity bar chart (Gantt chart)
schedule if work falls more than 7 days behind schedule.

C. CONTENT OF SCHEDULES

1. Title Block: Show on each page:

a. Project title, number and Contractor's name.

b. Date of submittal, revision number, page number, and Project status
cutoff date.
c. Approval signatures for each Subcontractor.
d. Legend of symbols, codes and abbreviations.
e. Network nomenclature, e.g., "Detailed" or "Summary" or "Building Area"
identification.
2. Activities: Show complete sequence of construction activity networks as time
scaled (squared) with starting time for all activities, in no less than weekly
divisions from left to right, and with activities scheduled from right to left Provide
complete sequence of construction by activity to include but not limited to:

a. Shop drawings, product data and sample submittal dates, and dates
required for submittal approvals.
b. Decision dates for product specified by allowances, Selection of
finishes, And critical material or equipment release order.
c. Product procurement and delivery dates.
d. Detailed construction activities, including all Subcontractors' work,
oriented to identifiable work areas.
e. Fabrication of special material, equipment and their installation and
testing.
f. Coordination activities, including utility relocations, separate
contractors, etc.
g. Constraints between interrelated activities. Ensure that those
constraints are compatible and coordinated with separate contractors.
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 h. Anticipated weather impacts, holidays, and change orders.
i. Certificates of compliance, submittal reviews, Substantial Completion
review and progress schedule reviews, especially if submittals or
schedules are not approved.
j. Specific dates for all special Inspections required prior to any utilities
"turn-on" including temporary power.
k. Cleanup, Final Inspection, Punch List.
l. Submittal of record drawings and maintenance manuals.
m. Anything that affects Work Completion.
3. Activity Bar Chart (Gantt chart) Schedule: Plan and record the construction of
the Project using a conventional activity schedule chart analysis system.
Include activities of Subcontractors and Suppliers.

a. Provide a minimum of 25 activities showing construction prosecution or

preparation activities. Unit price contracts with ten or fewer bid items
shall have a minimum of 10 activities. Use the table of contents or bid
schedule as the basis for defining activities.
b. Note periods of non-work when the non-working period exceeds three
consecutive calendar days.
c. When employing "S" curve analysis, plot contract time vs. percent of
contract completed.
4. Critical Path Schedule: Plan and record the construction of the Project using a
conventional critical path network analysis system such as outlined in the
Associated General Contractors of America (AGC) publication "The Use of
CPM in Construction - A Manual for General Contractors and the Construction
Industry".

a. Use activity-on-node (AON) format.

b. Divide long activities into small units so no single activity exceeds a
total flow time (including float time) of 20 calendar Days.
c. Show the head to tail path of activities (scheduled from right to left) that
requires the longest construction activity time.
d. Precedence diagramming method (PDM) with start-to-start, finish-to-
finish, and start-to-finish relationships is not acceptable.
5. Float Time:

a. Where float exists, show activities at late-start/late-finish times and

periods.
b. Allocate float time in the best interests of the work. float time shall not
be owned solely by contractor.
c. Engineer may notify contractor of owner's claim to use any float time at
any time.

D. REVISIONS

1. Revise the progress schedule if work falls behind.

2. Provide written narratives describing cause of delay for each impacted activity.
Identify any cost to be charged against the owner.

3. Indicate progress of each activity, and new completion date of each activity.

4. Identify changes in scope and other changes since previous submittal.

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 5. identify all planned actions for construction recovery such as:

a. Use of overtime or extended work hours and extended workweek.

b. Use of additional equipment.
c. Use of additional crews, or other auxiliary forces.
d. Projected cost to the OWNER.
6. Add extra work to schedule at no additional cost to OWNER, except as
identified by Change Order.

E. DISTRIBUTION

1. Distribute copies of schedule per the General Conditions. Instruct recipients to

promptly report, in writing, problems anticipated by projections shown.

F. PERFORMANCE

1. Prosecute Work in accordance with and measure all progress against the
progress schedule.

1.5 SUBMITTAL PROCEDURE

General procedures and requirements for submittals during the course of construction.

A. CONTRACTOR REVIEW

1. Review submittals prior to transmittal. Determine and verify field measurements,

field construction criteria, manufacturer's catalog numbers, and conformance of
submittal with requirements of contract documents.

2. Coordinate submittals with requirements of work and of contract documents.

3. Sign or initial each sheet of shop drawings and product data, and each sample
label to certify compliance with requirements of contract documents. notify
engineer in writing at time of submittal, of any deviations from requirements of
contract documents.

4. Do not fabricate products or begin work that requires submittals until return of
submittal with engineer acceptance.

B. PROCEDURE

1. Transmit submittals to engineer under transmittal form. Submit the number of

copies that contractor requires, plus the number of copies required by engineer.

2. Comply with submittal sequences shown in the progress schedule.

3. When required by laws and regulations, affix licensed professional's stamp to

submittal documents.

4. Identify pertinent drawing sheet and detail number, and specification section
number.

5. Identify deviations from contract documents.

6. Identify the date when engineer must complete review of submittal.

7. Provide space for contractor and engineer review stamps.

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 8. After engineer's review of submittal, revise and resubmit as required, identifying
changes made since previous submittal.

9. Distribute copies of reviewed submittals to concerned persons. Instruct

recipients to promptly report any inability to comply with provisions.

C. SHOP DRAWINGS

1. Present drawings in a clear and thorough manner. Title each drawing with
project name and number. Identify each element of drawings by reference to
sheet number and detail or equipment schedule.

2. Identify field dimensions. show relation to adjacent or critical features or work or

products.

3. Provide sheet size adequate for engineer's review.

D. PRODUCT DATA

1. Submit only pages which are pertinent. Mark each copy of standard printed
data to identify pertinent products, referenced to specification section and
article number. Show reference standards, performance characteristics, and
capacities; wiring and piping diagrams and controls; component parts; finishes;
dimensions, and required clearances.

2. Modify product data by deleting information that is not applicable to the Work
or by marking each copy to identify pertinent data.

3. Supplement standard information, if necessary, to provide additional

information applicable to the Work.

4. Provide manufacturer's preparation, assembly and installation instructions.

E. SAMPLES

1. Submit 1 of each sample required by Contract Documents. Samples shall show

the quality, type, range of color, finish and texture of the material.

F. CERTIFICATES

1. Submit certificates, in duplicate, in accordance with requirements of each

Specification section.

1.6 ACCEPTANCE
Engineer’s acceptance provisions and dispute resolution.
A. DEFINITIONS

1. Acceptance testing: testing to verify product or work complies with the contract
documents. Engineer usually accomplishes the testing. The contractor’s control
testing is sometimes used.

2. Independent testing agency: a testing agency not owned by affiliated with, or in

any way associated with contractor, or any of contractor’s subcontractors and
suppliers, that is accredited by a national authority.

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 3. Lot: a lot is an isolated quantity of material produced essentially by the same
process. Example: one day's production or 1500 tons.

4. Sample: a sample is one measurement or count that represents a part or all of

the lot. Example: five density measurements that represent the day's
production (or lot) are five separate samples.

B. ACCEPTANCE

1. Acceptance of product and material: based upon visual examination or physical

testing. Engineer may have such examination or testing done by a separate
agency.

2. Control testing: engineer retains right to accept or reject material or work based
upon contractor's control testing.

3. acceptance of lots:

 Samples in a lot will be randomly collected.

 a lot may be evaluated on the basis of fewer samples when the
minimum specified number of samples cannot be collected.
 A lot will not be passed until engineer accepts or passes all sub- lots.
 A lot with a defective sub-lot may be accepted at a reduced price if an
appropriate pay factor is used to determine the price adjustment for the
whole lot. do not apply pay factors only against defective sub-lots.

4. Submittals: Acceptance of submittal data supercedes specified criteria.

Example; Mix design acceptance may alter specified mix design criteria.

C. DEFECTIVE WORK

1. Failure to detect any defective work or materials does not prevent later
rejection when such defect is discovered, nor does it obligate engineer for
acceptance.

2. If work or material is obviously defective, it must be corrected even if it or they

are not a part of a set of random samples.

D. DISPUTE RESOLUTION

1. Contractor must provide basis of disagreement in writing to engineer.

2. If contractor desires to do any retesting, contractor must submit a written plan

to the engineer for approval. Any testing done without engineer’s written
approval will be rejected.

3. The retesting must be performed by a mutually acceptable independent testing

agency.

4. Retesting for acceptance will be done at no cost to the owner.

5. Engineer reserves the sole right not to utilize the retest results for evaluation of
the work.

2.PART 2 - PRODUCTS

(Not Used)
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3.PART 3 - EXECUTION

(Not Used)

END OF SECTION

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