UPM-CALC/SEM1/2020-21/CEL2105/SCL6

CEL 2105
SPOKEN COMMUNICATION FOR THE WORKPLACE
SEMESTER 1, 2020/2021
WORKSHEET 6 (WEEK 6)

Activity 1

The following is a transcription of an initial meeting. Based on the transcription, write a

dialogue for the follow-up meeting in the space below. In the follow-up meeting you should
get updates and feedback on the action plans.

In the follow-up meeting, you should:

 state the objectives of the meeting

 introduce the agenda
 invite participation and facilitate the discussion of updates and feedback
 table propositions

Please note that you are NOT required to complete the meeting / dialogue.

Chairperson: Good morning everyone.

I’d like to take a roll call before we start.
James Tee?
James Tee: Here.
Chairperson: Imran Shah?
Imran Shah: Present.
Chairperson: Amrit Kaur?
Amrit Kaur: Here.
Chairperson: AtikahRamli?
Atikah Ramli: Here.
Chairperson: The objective of today’s meeting is to make a decision on whether or
not to build a new oil processing plant in Kerteh.
I’m afraid that Mr Shan can’t be with us today. He is away on a
business trip in Singapore.
Before I go any further, I’d like to go through the minutes of our last
meeting.
Are there additions or corrections to the minutes?
James Tee: Yes, item 3.2 has an error. The Green Energy Drive was
spearheaded by Mr Mathew Lim.
Chairperson: Thank you, James. Is there anything else?
Amrit Kaur: No.
Chairperson: Now that we have made some corrections to the minutes, can
someone approve the minutes?
Atikah Ramli: I would like to approve the minutes.
Chairperson: Could someone else second the motion?
Imran Shah: I second that!
Chairperson: The minutes are approved as corrected.
Imran, can you tell us how the new project in Macau is progressing?
Imran Shah: Sure. As you all know in April 2016, our company has ventured in….
Chairperson: Thank you, Imran. Let’s continue with the agenda.
Have you all received a copy of the agenda? (Everyone nods) Good.
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There are 5 items on the agenda. The first item is …. The second
item is on…. The next item is … After that we will discuss item 4
which is … and the final item on the agenda is …..
Chairperson: James, would you mind taking the minutes?
James Tee: Alright.
Chairperson: Next, we will hear a short report on items 1 to 3 from the respective
head of departments.Atikah could you please start?
Atikah Ramli: Yes. Thank you, Marcus. I will be presenting the financial report of the
first two months of this year.
Chairperson: Thank you, Atikah for that informative report. Amrit can you continue
with you report?
Amrit Kaur: Alright. I will proceed with my report from the Sales Department…
Chairperson Thank you Amrit. Imran would you mind reporting from your
department?
Imran Shah: I don’t mind at all, Marcus. My report will ….
Chairperson: Thank you, Imran.
Now that we have discussed item 1 to 3, let us move on to item no 4
which is making a decision on whether or not to build a new oil
processing plant. What do you all think?
James Tee: Personally, I feel that we should not build the plant this year because
the economy is not doing so well and some of clients have not been
paying us on time and this has affected our cash flow. So I believe we
should wait until next year before we build a new plant.
Atikah Ramli: I couldn’t agree with you more, James. Furthermore, the market for oil
is rather volatile right now.
Imran Shah: I’m afraid I have to disagree with both of you. I believe that this is the
right time to build the new plant as the price of land and properties are
low so we should grab this opportunity.
Amrit Kaur: I’m happy either way as our sales report indicate that there was a
slight growth in our products for the last three months.
Chairperson: Thank you all for your feedback
Now I would like to propose a few things before we make a decision
on whether or not to build a new oil processing plant in Kerteh. Imran
could you find out the price of the land in Kerteh for a processing
plant?
Imran Shah: Alright, Marcus.
Chairperson: Next, Atikah could you prepare an analysis on our current cash flow
and tell us whether we are able to sustain the expenses needed for
the new plant in the next three years.
AtikahRamli: I’ll do that Marcus.

Chairperson: I believe at this point of time, we are unable to make a decision

whether or not to build a new oil processing plant in Kerteh. Do you all
agree?
Imran Shah: Yes. In my opinion we will only be able to make an informed decision
in the next meeting after reviewing the data that will be collected from
both Atikah and myself.
James Tee: I have no objections to that.
Amrit Kaur: I second that.
Chairperson: What are your thoughts, Atikah?
AtikahRamli: I agree with the rest.
Chairperson: Since there are no objections, let us agree to make a decision on this
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matter in the next meeting.

I suggest that we read the two reports that Atikah and Imran have
agreed to prepare for us before attending the next meeting. This will
ensure that next meeting is a productive one.
Now that we have concluded item 4. Let us proceed to the last item
which is any other business.
Amrit Kaur: Is there any news on our bonus?
Chairperson: Yes, I believe all of us will be receiving a two months bonus next
month.
Is there any other business?
Since there is nothing else, let’s wrap up then. Before we leave, can
we set the date for the next meeting on the 20th of March?
Atikah Ramli, Yes.
James Tee and
Amrit Kaur:
Imran Shah: Yes, I’m free on the 20th of March.
Chairperson: Thank you all for attending this meeting.

Dialogue for Follow-up Meeting

Chairperson: Great morning everybody.

is that all here?
Atikah Ramli, James Great morning sir, yes.
Tee, Amrit Kaur and
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Imran Shah:
Chairperson: Much appreciated such a great amount for taking the time and our target
of the present gathering is to settle on a choice on whether to fabricate
another oil preparing plant in Kerteh.
The reason for the gathering was to jump in the same spot about our
forthcoming targets and examine any progressions we can make or steps
we can take in to help us all be successful.
Are there augmentations or corrections to the minutes?
Amrit Kaur: Mr Shan unable attend meeting today due of he hasn't come from
excursion for work in Singapore.
Atikah Ramli, James No sir, there no additions or corrections sir.
Tee and Imran Shah:

Chairperson: Much obliged to you, everybody. We should proceed with the agenda.
Have all of you gotten a duplicate of the agenda? (Everybody gestures)
Good. There are 3 things on the plan.
1. Examination & Analysis
Purpose: Current income (cash flow) and costs required.
By: Atikah
2. Cost
Purpose: The cost of the land in Kerteh for a handling plant.
By: Imran.
What's more, the last thing on the agenda is the settle on a choice
whether to fabricate another oil preparing plant in Kerteh.
Atikah: Let me continue with agenda.
From this CFS, we can see that the income for the financial Q1 of the
year was RM6,204,430.00 ($1,522,000). The greater part of the positive
income comes from money acquired from tasks, which is a decent sign
for financial specialists. It implies that center tasks are producing
business and that there is sufficient cash to purchase new stock. The
buying of new gear shows that the organization has the money to put
resources into stock for development.
Chairperson: Much obliged to you, Atikah for that instructive report. Imran would
you be able to proceed with you report?

Imran: Sure Sir, I will continue with my report about Land costs and Facilities
for our new plant. (Kerteh, Terengganu).
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Market esteem year 2016 was RM10 Million,

Presently the selling cost at Rm9MILLION (cost nego) *
Subtleties of land: Leasehold 60 years (staying 58 years).
Open Title.
24.85 sections of land.
Ground level.
There is a distribution center and machine
Close to Kerteh Kemaman Terengganu Petroleum
refining and capacity focus.

Amrit Kaur: In light of our Cash Flow Statement this investment lead extraordinary
addition yet there are issues were our Q1 CFS shows our organization
holds 60% of sum from absolute investment?
Ramli and James No concerns, we both as of now do some exploration on it where we
Tee: competent to get loan from banks.

Chairperson: Much obliged to you, Imran and others.

Since we have examined thing 1 to 2, let us proceed onward to last thing
which is settling on a choice on whether to construct another oil
preparing plant. What do all of you think?
Atikah Ramli, Amrit Truly we consent to construct new plant, on the grounds that the
Kaur, James Tee and impediments we seen in past gathering presently turned out to be
Imran Shah obvious in our examination.

Chairperson: Thank you to you for your feedbacks,

Since there are no complaints, let me examine with organization
partners and banks about the new plant.
Together arranged administrative matters for open delicate/tender for
scene planning measure or known as landscape designing,
Take note Amrit Kaur.
Amrit Kaur: Take noted Sir.

Chairperson: Since there isn't anything else, how about we wrap up at that point.
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Before we leave, would we be able to set the date for the following
gathering on the 4th April?

Atikah Ramli, Amrit Yes.

Kaur, James Tee and
Imran Shah

Chairperson: Thank you all for attending this meeting.