Delayed Registration of Birth

1. The requirements are:

    a) if the person is less than eighteen (18) years old, the following shall be required:

        i) four (4) copies of the Certificate of Live Birth duly accomplished and signed by the
proper parties;

       ii) accomplished Affidavit for Delayed Registration at the back of Certificate of Live Birth
by the father,             mother, or guardian, declaring therein, among other things, the following:

 name of child;
 date and place of birth;
 name of the father if the child is illegitimate and has been acknowledged by him;
 if legitimate, the date and place of marriage of parents; and
 reason for not registering the birth within thirty (30) days after the date of birth

In case the party seeking late registration of the birth of an illegitimate child is not the mother, the party
shall, in addition to the foregoing facts, declare in a sworn statement the recent whereabouts of the
mother.

        iii) any two of the following documentary evidences which may show the name of the child, date
and              place of birth, and name of mother (and name of father, if the child has been
acknowledged): 

 baptismal certificate;
 school records (nursery, kinder-garten, or preparatory);
 income tax return of parent/s;
 insurance policy;
 medical records; and
 others, such as barangay captain's certification.

        iv) affidavit of two disinterested persons who might have witnessed or known the birth of the
child.             (46:1aa)

    b) If the person is eighteen (18) years old or above.

         i) all the requirements for the person who is less than eighteen (18) years old; and

         ii) Certificate of Marriage, if married. (46:1ba)

2. Delayed registration of birth, like ordinary registration made at the time of birth, shall be filed at the
Office of the Civil Registrar of the place where the birth occurred. (46:3)

3. Upon receipt of the application for delayed registration of birth, the civil registrar shall examine the
Certificate of Live Birth presented, whether it has been completely and correctly filled in and all
requirements have been complied with. (47a)

4. In the delayed registration of the birth of an alien, travel documents showing the origin and nationality
of     the parents shall be presented in addition to the requirements mentioned in Rule 25 (1). (49:2a) 

 
Steps for late registration of birth certificate for Philippine-
born applicants
1. Visit your local civil registry.
Go to your local civil registry and confirm that there is no existing record of the
child’s birth. 

The reason for this is because there are instances when the local civil registry has the
child’s birth certificate but has not yet forwarded it to the PSA. In this case, all you
need to do is file a formal request for the document to be forwarded to the PSA
office. If your child has no records with the local civil registry, you can start applying
for one.

2. Verify with the PSA that your child has no record of birth in their
database.
Visit any PSA office near you. (Click here for a list of PSA branches) If it is
confirmed that your child has no existing records in the PSA database, you will be
issued a Negative Intent or Negative Results Certification (NRC) which you will use
to apply for your child’s birth certificate.
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3. Prepare the necessary documents. 

Here are the documents you need to bring for late registration of your child’s birth
certificate:

 Negative Results Certification or NRC - DONE

 Baptismal Certificate

 Marriage contract of the parents (if married) or acknowledgement of the

biological father and a copy of his Community Tax Certificate (CTC), if not married. 
 4 copies of the Certificate of Live Birth carrying the signature of your
physician, doula or midwife.
 Affidavit of late registration accomplished by the child’s father, mother, or
guardians, explaining the reason why the birth was not declared within 30 days. 
 Affidavit of 2 witnesses who were there at the child’s birth.

 Your most current Community Tax Certificate.

 Three documents that prove the validity of the full name, date of birth, and
birthplace of the child. – BAPTISMAL, BARANGAY CAPTAIN’s CERTIFICATE,
SCHOOL RECORDS

Other documents that may be considered are the child’s school records, parents’
income tax return, insurance policies, medical records, and barangay captain’s
certification.

Don’t forget to bring the child’s valid IDs which indicate her full name and birthday,
if any. The birth date in the ID must match the birth date in the birth certificate;
otherwise, your application will not be processed. 

4. Submit the documents at the local civil registry that has jurisdiction
over your child’s place of birth.
Assessment and processing may take 5 days more or less, after which you can already
pick up your child’s birth certificate. 
If the child’s place of birth is too far from your current location, you may go to the
civil registry closest to you and request them to endorse the documents to the civil
registry at your child’s place of birth. 

You will be charged an endorsement fee to process this request.