DYNAMIC POSITIONING OPERATOR’S TRAINING

AND CERTIFICATION SCHEME

SHUTTLE TANKER SCHEME LOGBOOK GUIDE

Version 1.1 — January 2016

Introduction
The information contained in this document relates to the Dynamic Positioning Operator’s Shuttle Tanker Training Scheme only unless
otherwise specified and is to be used in conjunction with the burgundy (dark red) coloured A5 (14.8cm x 21cm) size Nautical Institute DP
Shuttle Tanker logbook, which is issued to trainee DPOs starting the Shuttle Tanker Training Scheme on or after 1 January 2015. The
Shuttle Tanker Scheme forms part of The Nautical Institute’s Dynamic Positioning Operator’s Training and Certification Scheme. Other
schemes under this umbrella scheme are:

 Offshore training
 Conversion
 Revalidation

This guide is designed to assist you, as a trainee DPO, in completing your logbook correctly before applying to The Nautical Institute for
your DP certificate. Please read this guide and the information contained in the logbook itself very carefully as failure to do so may result
in errors that may cause your application to be rejected and returned to you as unsuccessful.

Please note that this guide is not to be used as a sole source of information for the rules pertaining to the Offshore Training scheme.
Although we try to include as much information as we can in our logbook guides, their main purpose is to assist you in completing your
logbook. Therefore it is to be used in conjunction with the document entitled “Dynamic Positioning Operator’s Training and Certification
Scheme”, which is available to download from our website, as this contains comprehensive information on the Shuttle Tanker Training
Scheme.

There are multiple guides, FAQs and other information available on the schemes offered by The Nautical Institute on its accreditation and
certification website www.nialexisplatform.org. To avoid confusion, please ensure you are reading the information specific to the scheme
you are undertaking.

Declaration
This Logbook Guide supersedes any previous versions for the Shuttle Tanker Scheme and applies to all applicants who have not yet been
issued with a DP certificate.

Four Year Validity Period

In order to avoid deterioration of your skills during the training period, all elements of the DP training scheme must be completed within 4
years. The 4 year rule applies for those who enter into the scheme from January 2015.

When applying for the certificate and submitting documents to the NI, ALL components of the programme (shore-based courses, sea
time, task sections, Statement of Suitability form and other elements) must have been completed within the previous 4 years. If any of
the training phases fall outside of the 4 year validity period, you will be required to repeat the expired training phase.

The four year validity period is calculated by the date your completed application documents are received by The Nautical Institute at our
premises in London, after you have firstly applied online as described below.

DP Classed Vessels
All seatime requirements mentioned in this guide refers to sea time on board vessels officially certified with a DP notation by classification
societies in which you performed as a trainee DPO, unless specified otherwise.

DP Classed Vessels
All DP seatime requirements mentioned in this guide refers to DP time on board vessels officially certified with a DP notation by
classification societies in which you performed as a trainee DPO, unless specified otherwise.

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The Nautical Institute reserves the right to request additional documentation from specific countries as part of its verification process.

Minimum Qualification Requirement

Please read the document “Dynamic Positioning Operator’s Training and Certification Scheme” available via the following link http://
www.nialexisplatform.org/dp-help-page/shuttle-tanker/scheme-details/ for full details of the minimum entry requirement to start the
Shuttle Tanker scheme.

Applying for a DP Certificate

Online Applications
The online application system is mandatory. Any documents received without first being properly registered and applied for through the
online system, will be returned via normal post without processing. The Nautical Institute does not accept any responsibility for
documents lost in the post.

Please note that a credit card, debit card or PayPal account is needed to complete the online application process.

Once you have applied online and successfully completed the payment, a PDF Checklist Template will be displayed and available in your
DP online account on the My Account home page.

Please download and print this form. Complete and sign it and include it with your application.
If you are unable to find the document on your My Account home page, please contact the DP department.

Please read the new Shuttle Tanker Training Scheme FAQs for a list of documents required to successfully apply for your DP certificate.

Wherever you see this symbol in this document, it will provide useful tips specifically for completing your application online. Please
also read our Application Guide, which contains step by step instructions on how to complete your online application.

Application Fee
Please note the application fee of £130* for DP certification, is paid by you during the online application process. This includes the cost of
returning your documents to you by courier.
*(UK and European Union countries are subject to an additional charge for VAT at 20%, which is beyond The Nautical Institute's control).

Delivery of Documents
Your documents are returned to you by our contracted couriers. We recommend that you send your logbook and supporting documents
to us by courier/special delivery to minimise the risk of losing them by standard post. The Nautical Institute assumes no responsibility for
the loss of logbooks/documents while in transit.

Please do not send prepaid courier envelopes with your application as we solely work with our contracted couriers to return documents.

Replacement Documents
To order replacement documents, please print and complete the application and credit card forms for duplicate documents, which are
available on the Alexis Platform website at http://www.nialexisplatform.org/dp-help-page/offshore/forms-documents/.

Please note that in the event of loss, the issuance of replacement documents incur the following charges:

Certificate £68 without VAT £81.60 with VAT

New Offshore Scheme Logbook £90 without VAT £108 with VAT
Courier Fee UK & European Union £156* (Price with VAT); Rest of World £130

Prices for certificates, logbooks and courier—The UK and European Union are subject to an additional charge for VAT at 20%, which is
already included in the prices marked “With VAT”. This is beyond The Nautical Institute's control.

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Inside Front Cover

Each logbook has a unique number

and barcode. Make a note of your
logbook number and keep it in a safe
place.
Please note the new website address for
DP accreditation and certification

www.nialexisplatform.org

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Personal Details

You will need to provide two 35x45mm size photographs

of yourself taken within the last 6 months. The training Online Application Tips
centre will attach one here and stamp it with the training Please ensure you type your name using the correct
capitalisation, eg.
centre’s official stamp. They will retain the other
 JOE ADAM BLOGGS
photograph for their records.  joe adam bloggs
 Joe Adam Bloggs
as this is how it will appear on your certificate.
The details on this page should be written clearly by the Note: Please ensure that if your have any special
characters in your name that these are inputted
training centre in BLOCK CAPITALS.
JOE ADAM BLOGGS correctly.
23 BLOGG STREET
SOUTHAMPTON
You will need to register online before taking the
HANTS
Induction course examination. This is so that the training
centre can register you for the examination.
You will need to keep a note of the email address and UNITED KINGDOM SO14 1PJ
password that you used to register as your application +44(0)1234 555 555
must be made on the same account. This is because the 25/01/1976
result of your examination is automatically added to your 987654321
account.
1234567
If you are a member or have previously been a member
or bought books from The Nautical Institute, you will UNITED KINGDOM
already have a customer number. 24/11/2014
If you do not know your customer number, please MARINE BLUE CENTRE !
contact the DP department. 89XXX
It is also very important that you take care to ensure
Please ensure that you only register once as duplicated
that your name is typed correctly. The Nautical
records will cause delays to your application. Institute assumes no responsibility for spelling errors
and a fee may be charged for reprinting documents.

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Change of Personal Details

If you upgrade your CoC, have a

new passport issued or changed
your name, please complete this
section.

If you move house or change any of your contact

details, please ensure that you complete the
change of address and contact details section of
your logbook.

Please put a line through old addresses and

contact details so it is clear which are to be used.

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Phase 1 - DP Induction Course

This page will be completed by the centre instructor once you

complete your Induction course (Phase 1).
This is the same number that will appear on the
course certificate issued to you by the training centre.
Please check it has been signed, dated, stamped and that the This number must be completed by the training
certificate number has been added. Contact the relevant
centre.
training centre if any of the items have not been completed or
are incorrect.

This course is only valid within four years of receipt of your MARINE BLUE CENTRE
completed application documents by The Nautical Institute.
04/01/2015 000000
Please note: The four year validity restriction is based on 48
months and not a calendar year. (e.g. If you attended the
Induction course on 15th February 2015, The Nautical Institute
Repeating the Induction course
will have to receive your completed application before 15 HENRY SAUCE
You will be required to repeat the Induction course if you
February 2019).
have not yet been issued with a DP Shuttle Tanker
certificate and;

1. it is older than four years (48 months) or;

2. the course has not yet reached its four year expiry
limit but you are unable to apply to The Nautical
Institute for us to receive your application documents
before the expiry date has been reached due to
special circumstances.
You will also need to repeat your 24 days sea time and two
offshore loadings in Phase 2 and tasks if they have or will
expire as described above.

When you repeat the Induction course the training centre

will not provide you with a new logbook, but instead the
details of the repeated course will be added to the section
at the bottom of this page. Please check that the training
centre has signed, dated and stamped the course.

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Phases 2, 4, 6, 8 & 10 - Shuttle Tanker Sea Time

Shuttle tanker sea time pages

You will find these pages in Phases 2,4,6,8 and 10 of your Trainee details
Shuttle Tanker logbook. There is an example of how to This must include both your DP and non DP rank.
complete your DP sea time record on page 15 in your logbook
in “How to complete the Shuttle Tanker logbook entries. “
Sea time dates
Phase 2 must be fully completed before you can Advance onto Nautiwave I 1234567
the Simulator course. Then each subsequent seatime must be This is where the ‘Start’ and ‘End’ dates of your 24 day trip
DP1 KONGSBERG SDP21 Trainee DPO/2nd Officer
followed by a course (A, B or C) until Phase 10 is completed at must be entered.
05/01/15 28/01/15
which time the Statement of Suitability can be signed off. Offshore Loading operation dates entered outside of the Date
joined and Date Left will not be counted.
Phase 2—seatime Sunlight FPSO
OLT
Entries without both a Date joined and a Date left will not be
Phase 3—Simulator course 10/01/15 counted towards the application.
Phase 4—seatime Seaways Oilfield
OLT
Offshore loading operations table
Phase 5— Course A, B or C 21/01/15
This table is to enter details of your offshore loading
Phase 6—seatime operations. The activity code, location and date must all be
Phase 7— Course A,B or C GREGORY GRIPEN completed for each entry. Activity codes can be found on page
Phase 8—seatime
0000 18 of your DP Shuttle Tanker logbook. A minimum of two
offshore loading operations are required for each trip.
Phase 9— Course A, B or C Nautiwave I 1234567
DP1 KONGSBERG SDP21 Trainee DPO/2nd Officer
Phase 10—seatime
02/02/15 26/02/15
Incomplete offshore loading operations
If you are unable to complete the two required operations in
Ship details Sunlight FPSO
one 24 day sea time trip you are required to complete an
The first table at the top of the shuttle tanker sea time record OLT additional 24 day sea time trip to enable you to complete the
08/02/15 second offshore loading operation before moving on to the
page is to record the ship details and DP equipment on board.
All details must be fully and correctly completed. next phase in the scheme.
Unused spaces must be crossed out by the Master.

Correcting Errors
The use of correction fluid is not permitted. If a mistake is made
recording sea time entries and/or offshore loading operations,
the Master must cross out the entire sea time table containing
the incorrect entry and the correct data must be entered in the
next available table. Please be careful when voiding incorrect
entries as there are TWO tables contained on each page.
Entries amended with correction fluid or overwritten will not be
counted towards the time required to qualify for a Shuttle
Tanker Restricted DP certificate.
Shuttle Tanker Scheme Logbook Guide
Master and vessel details
GREGORY GRIPEN Sea time entries without the Master’s signature and vessel
0000
stamp will not be counted towards the time required to gain a
Restricted Shuttle Tanker DP certificate or revalidate.
Note to Trainee DPOs
It is advised that you fully check all of the entries on the page
Master’s details are correct while both you and the Master are still on board
The Master must only complete this section once all of the Sea time and
the vessel so that any errors/omissions can be easily rectified.
offshore loading operations for the trip has been completed.
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Phase 2 - Task Section

Example 1 - Where the Master of the vessel is a certified DPO

Tasks Sections Please read the instructions for the

There are 11 sections within tasks on pages 22 and 23 very
the tasks. All tasks are carefully and ensure that both the
mandatory unless otherwise Senior DPO and Master completing
the task sections also read it
specified in the task row.
carefully to ensure they know how
to complete these sections correctly.
ALL tasks must be completed
within the Sea time recorded
in Phase 2 and must be Tasks signatories
completed before taking the Each item must be completed by the
Simulator course. qualified and certified DPO assigned
to supervise you. If the Master is the
Any tasks completed after the assigned certified DPO on board he/
Simulator course will result in she must still complete and sign-off
you having to restart the each item individually as well as the
training scheme on Phase B Master’s sign-off at the end of each
and complete all of the task section. A note must also be
subsequent phases again. made on page 52 in the “Comments”
section confirming that they were the
Master and certified DPO on board.
There is information in each
task row section instructing you Each task item must be individually
08/01/15 0000
on which DP mode the tasks in dated and signed and must contain
that section can or must be 08/01/15 0000 the DPO’s certificate number. Block
completed in, eg. Passive, signatures and dates are not
Active, engines and thrusters 08/01/15 0000 permitted and will result in the
running. application being made unsuccessful.

Example 1: In the example on this page, Gregory Gripen, who is

the Master, is also the certified DPO on board. He therefore has
to sign off the individual tasks as well as the individual task
section—Master’s sign off at the end of the Section. He also has to
make a note in “Comments” on page 52 confirming that he was
the Master and certified DPO on board at the time.

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Phase 2 - Task Section

Example 1 - Where the Master of the vessel is a certified DPO—continued

Repeated training
This side must only be completed
if you need to repeat your
familiarisation due to the original
being older than four years or if it
is invalid for any reason.

This applies to all the pages

within the Tasks Sections.

08/01/15 0000
08/01/15 0000
08/01/15 0000
08/01/15 0000
08/01/15 0000
Individual task section— 08/01/15 0000
Master’s sign-off 08/01/15 0000
Each section within the tasks has
its own sign-off page, which must 08/01/15 0000
be completed by the Master.
If the sections are not completed
fully and correctly, the scheme 21/01/15
will need to be restarted at Phase GREGORY GRIPEN
2 and all subsequent phases will
000000 XXXXXXXXX
need to be repeated.

Example 1: Gregory Gripen, who is the Master and certified DPO on board
has signed off the tasks on this page and the previous pages (see page 8).
As the Master of the vessel, he also has to sign off the Individual task
section—Master’s sign off at the end of each section for the dates he was
the Master on board and make a note in “Comments” on page 52
confirming that he was the Master and certified DPO on board at the time.

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Phase 2 - Task Section

Example 1 - Where the Master of the vessel is a certified DPO—continued

Individual task section—Master’s

sign-off
Each section within the tasks has its
own sign-off page, which must be
completed by the Master.
If the sections are not completed I confirm that I was the appointed certified
fully and correctly, the scheme will DPO on board the Nautiwave I for the period
need to be restarted at Phase B and of [start date] - [end date]. I oversaw Joe
all subsequent phases will need to Bloggs’ initial DP training and signed off
be repeated. all of his individual task items.

GREGORY GRIPEN
If the Master is the assigned DPO DP Cert No. 0000 Where two Masters on board the
on board who filled in and signed 27/04/15 vessel have both signed off in the Tasks
off some or all of the tasks they Sections
must write a note here stating this.
They must also write their name Example 1a: Gregory Gripen and
We confirm that Gregory Gripen and Leon- Raymond Rant are both Masters and
and DP certificate number.
ard Rind were both Masters on board the certified DPOs. They were both Masters
Nautiwave I for the period of [start date] - on board the vessel during Joe Bloggs’
[end date]. We oversaw Joe Bloggs’ initial DP Initial Phase 2 sea time training trip.
Example 1: Gregory Gripen, was the Master and certified DPO
training and signed off his individual task Gregory Gripen has signed off some task
on board who signed off the tasks on the previous pages. As items and Raymond Rant has signed off
the Master of the vessel he has also completed the individual
items.
the remaining task items. In this case
task section—Master’s sign off at the end of the Section and they can write a joint comment attesting
made a note in “Comments” on this page confirming that he to this, both Masters can sign. Individual
was the Master and certified DPO on board at the time. GREGORY GRIPEN RAYMOND RANT
comments by the Masters will also be
DP Cert No. 0000 DP Cert No. 00000
accepted.
27/04/15 27/04/15

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Phase 2 - Task Section

Example 2 - Where the Master of the vessel is NOT a certified DPO

Example 2: In the example on this

page Leonard Rind is the Master on
board but is not a certified DPO. In
this case, the individual tasks have
been signed off by the assigned
certified DPO on board, in this case,
C Wharf, and the individual task
section—Master sign off has been
completed by Leonard Rind.

08/01/15 00000
08/01/15 00000
08/01/15 00000
08/01/15 00000
08/01/15 00000
08/01/15 00000
08/01/15 00000

08/01/15 00000
Individual task section—Master’s
sign-off
Each section within the tasks has
its own sign-off page, which must 21/01/15
be completed by the Master only LEONARD RIND
once the items within the Section 000000 UK
have been completed.
If the sections are not completed
fully and correctly, the scheme will
need to be restarted at Phase B
and all subsequent phases will
need to be repeated.

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Phase 3 - DP Simulator Course
This page will be completed by the centre instructor once
you complete your Simulator course (Phase 3).
You can only advance onto the Simulator course once you
have completed all of the required DP sea time and tasks
within Phase 2.
Please check it has been signed, dated, stamped and that
the certificate number has been added. Contact the
relevant training centre if any of the items have not been
completed or are incorrect.
This course is only valid within four years of receipt of
your completed application documents by The Nautical
Institute.
Please note: The four year validity restriction is based
on 48 months and not a calendar year. (e.g. If you
attended the Simulator course on 15th February 2015,
The Nautical Institute will have to receive your
completed application before 15 February 2019).
Shuttle Tanker Scheme Logbook Guide
Repeating the Simulator course
You will be required to repeat the Simulator course if
you have not yet been issued with a Restricted
Shuttle Tanker DP certificate and;
MARINE BLUE CENTRE
02/03/2015 000000 1. it is older than four years (48 months) or;
2. the course has not yet reached its four year
expiry limit but you are unable to apply to The
Nautical Institute for us to receive your
HENRY SAUCE application documents before the expiry date
has been reached.
You will also need to repeat your Phase 1 Induction
course, 24 days sea time and two offshore loadings
in Phase 2 and tasks if they have or will expire as
described above. If these phases/items need to be
repeated, this must be completed before you take/
retake the Simulator course.
When you repeat the Simulator course the training
centre will not provide you with a new logbook, but
instead the details of the repeated course will be
added to the section at the bottom of this page.
Please check that the training centre has signed,
dated and stamped the course.
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Phases 5, 7 & 9 - Course A, B and C

The course pages will be completed by the centre Courses A, B and C

instructor.
You must only advance to the next course phase once
you have fully completed all of the requirement of the
previous phases.
Please check it has been signed, dated, stamped and that
the certificate number has been added. Contact the
relevant training centre if any of the items have not been
completed or are incorrect.
These are mandatory courses specific to the DP Shuttle Tanker
scheme. The course taken in the phase must be ticked .

MARINE BLUE CENTRE
04/05/2015 000000 Order of courses
Courses A, B and C can be taken In any order eg. C, A, B, or B, C,
A, etc, but must remain in the correct scheme phase order, ie
Phases 5, 7 and 9 with a sea time phase in between.

HENRY SAUCE Phase 5— Course A, B or C

This course is only valid within four years of receipt of
your completed application documents by The Nautical Phase 6—seatime
Institute. Phase 7— Course A,B or C

Phase 8—seatime
Please note: The four year validity restriction is based
Phase 9— Course A, B or C
on 48 months and not a calendar year. (e.g. If you
attended the Induction course on 15th February 2015, Phase 10—seatime

The Nautical Institute will have to receive your

completed application before 15 February 2019).

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Phase 11 - Statement of Suitability
The Statement of Suitability is very important and one of
the main reasons why applications for DP certificates are
rejected due to forms being incorrectly filled in or not
completed at all.
The Statement of Suitability must be signed off and stamped
by the Master of the last vessel recorded in your logbook
before applying to The Nautical Institute for a Shuttle Tanker
Restricted DP certificate. You must also provide a confirmation LEONARD RIND
letter that verifies this DP entry.
Please ensure that the form is only completed by the Master
after you have taken all of the courses and acquired ALL of the
sea time required to qualify Shuttle Tanker Restricted DP
certificate. Only sea time dated on or before the date of your
Statement of Suitability can be used towards your required
time needed for a DP certificate. If you wish to include
additional sea time in your application that is dated after your
Statement of Suitability you will need to have a new form
completed that complies with the requirements.
Trainee DPO Details
Your signature, current CoC number and the country the CoC
was issued in must be completed here. Please ensure that your
signature here matches the one on your PDF and CoC.
1234567
UNITED KINGDOM
Shuttle Tanker Scheme Logbook Guide
If the Master is the Trainee DPO the certified DPO must
complete and sign the form in the spaces indicated that the
Master of the vessel should sign.
The Trainee DPO/Master must then sign and complete the
form in the spaces provided for the Trainee DPO details.
JOE ADAM BLOGGS Trainee DP Operator’s name
Your name must be written here
Master’s details
The Master must write his name clearly in BLOCK CAPITALS at
the top of the form and sign, date and add his CoC/DP
certificate number details lower down in the spaces provided.
08/10/15
UK Countersignature of Senior DPO
C WHARF If the Master signing the Statement of Suitability does not hold
a valid DP certificate, the form must be countersigned and
00000 08/12/15 dated by the certified DPO in charge. The DPO should also write
his DP certificate number in the space provided and write his
name in BLOCK CAPITALS on the same line as his signature.
Ship Stamp and Master
The ship stamp and Master’s name and signature must match
the last sea time entry in Phase D of your DP Offshore logbook.
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Shuttle Tanker Sea time confirmation letter

Requirements Sea time confirmation letters are

In order to further improve the integrity of the application process and to prevent cases of fraud, The required by The Nautical Institute
Nautical Institute now requires additional documentation, in the form of a testimonial letter from
to enable us to cross-check the sea
shipping companies, to be submitted with every application.
time that has been recorded and
This letter must match the following criteria: signed off by the Master in your DP
 Be written by the shipping company on original company headed paper, which must also include the logbook, against the company’s
company contact details; records on whose vessel(s) you
 Company logos must be of a high resolution and appear clear. Letters received with logos that appear obtained the sea time.
pixelated and/or blurry will not be accepted by The Nautical Institute; Confirmation letters are another
 Contain the company’s official stamp or seal; main reason why applications are
 Signed and stamped by the Operations Manager, Marine Superintendent or other position directly rejected due to them not meeting
involved with the operations of the vessel. (Letters signed by Masters, Agency staff and HR personnel
are not acceptable). Signatures and stamps must be ink originals, not digital scans; the guidelines set out by The
 Contain the full job title of the signatory. (Not abbreviated) Nautical Institute. There is a sea
 Dated (the letter should be written and therefore dated, only once the DPO has achieved the time confirmation letter template
necessary experience); available for use via the DP Help
 State that the applicant has trained/worked as a DPO on board the vessel(s) listed; Page on The Nautical Institute's
 Confirm the total time the applicant has performed as a DP operator on board the vessel(s). This must accreditation and certification
also include the seagoing familiarisation period; website www.nialexisplatform.org
 Recorded sea time must only include actual sea time served on board the vessel(s); not time on for your company’s convenience as
leave/attending courses. This sea time must be broken down and listed as individual trips;
it contains all of the required
 Sea time experience, not covered by a letter will not be considered for the DP application unless the
candidate can prove extenuating reasons. wording and data columns needed
Company letters should also include a direct email address for the signatory, as this is very helpful if we to enable us to verify the
need to contact them if further verification is required. information recorded in your
logbook and confirm that you have
When the requested confirmation letter has been obtained, please include the original with your
met the sea time requirements.
application documents and send them by courier to The Nautical Institute; (photocopies and emailed
scans of letters cannot be accepted).
Note that this letter does not replace the entries, signatures and stamps in the logbook, which need to
be sent along with this document to The Nautical Institute.
For further information, contact:
Applications with confirmation letters not meeting with the above requirements will be subject to delay.
DP Department, The Nautical Institute, 202 Lambeth Road, LONDON SE1 7LQ, UK
Tel +44(0)20 7928 1351 (Tuesdays and Thursdays only)
Here is a sample of the letter required. This is available on our website together with an editable version
in MSWord format. Fax +44(0)20 7401 2817
Email dp@nautinst.org Website www.nialexisplatform.org

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