HOTEL MANAGEMENT SYSYTEMS

Abstract:

A Hotel management system is a computerized management system. This system keeps

the records of hardware assets besides software of this organization. The proposed system
will keep a track of Workers, Recidents, Accounts and generation of report regarding the
present status. This project has GUI based software that will help in storing, updating and
retrieving the information through various user-friendly menu-driven modules.The
project “Hotel Management System” is aimed to develop to maintain the day-to-day state
of admission/Vacation of Recidents, List of Workers , payment details etc . Main
objective of this project is to provide solution for hotel to manage most there work using
computerized process. This software application will help admin to handle customers
information, room allocation details, payment details, billing information.etc. Detailed
explanation about modules and design are provided in project documentation. The
existing system is a manually maintained system. All the Hotel records are to be
maintained for the details of each customers, Fee details, Room Allocation , Attendance
etc. All these details are entered and retrieved manually,because of this there are many
disadvantages like Time Consuming ,updating process, inaccuracy of data.For avoiding
this we introduced or proposed a new system in proposed system the computerized
version of the existing system. provides easy and quick access over the data. In hotel
operations, procurement of goods and services is the most vulnerable area which could
lead to malpractice because hotels spend substantial amounts on goods (such as food and
beverage, utensils, toiletries etc.) and services (such as cleaning and security services,
group insurance services etc.). Besides making sure that purchases are value for money, it
is important for the hotel management to establish a fair and competitive procurement
system with sufficient safeguards to prevent abuse by unscrupulous staff. As hotel
maintenance and renovation also incur considerable expenses and there is much room for
corrupt manipulation in the letting and supervision of works contractors

There are following main objectives of the Hotel:

 Keeping records of admission of customers.

 facilities provided by Hotel are fully utilized in effective and efficient manner.
Keeping the records of salary structure of the workers of Hotel by billing approach

Existing System:
In the existing manual system a lot of time is spent in communicating the information
across different branches.There is a need for an integrated automated system, which has
some centralized control over the entire process. Conventional System makes use of huge
amounts of paper for recording transactions. The existing system is a manually
maintained system. All the Hotel records are to be maintained for the details of each
customers, Fee details, Room Allocation , Attendance etc. All these details are entered
and retrieved manually.

Disadvantages:

1. Time Consuming .
2. updating process.
3. inaccuracy of data .

Proposed System:

proposed system the computerized version of the existing system. provides easy and
quick access over the data.Keeping records of admission of Recident Properly so that
facilities provided by Hotels are fully utilized in effective and efficient manner.Keeping
the records of salary structure of the workers of Hotel by billing approach.

Advantages:

1.Storing recident details correctly.

2.Maintain accuracy.

Implementation Modules:
1. Admin
 2. Recident(User)

ADMIN MODULE:
This module provides administrator related functionalities. Administrator can view the
registered user and payment model.in this module admin can upload the information
about the hostles such as hotel facilities,payment details,recident allotment details and
allotment status.admin will give the responces to users based on requirements.always
checking the hotel strength and availability of rooms,and salary payment for workers.
Hotel main goal is to privide security maintainance.

USER MODULE:

This module is about users of this portal. By using this module user can lodge
any complaint about process User must be registered with the system . By using this
login id user will log on to this portal and do all transactions which are assigned to
them.user registration details must be secret after that he/she will get personel
id,password through that only contact the admin.user send a room allotment request
to the admin he will be wait until the administrator response,then only the user
access the permissions.

System Configuration:-

H/W System Configuration:-

Processor - Pentium –III

Speed - 1.1 GHz

RAM - 256 MB(min)

 Hard Disk - 20 GB

Floppy Drive - 1.44 MB

Key Board - Standard Windows Keyboard

Mouse - Two or Three Button Mouse

Monitor - SVGA

S/W System Configuration:-

 Operating System :Windows95/98/2000/XP

 Application Server : Tomcat5.0/6.X

 Front End : HTML, Java, Jsp

 Scripts : JavaScript.

 Server side Script : Java Server Pages.

 Database Connectivity : Mysql

A Hotel management system is a computerized management system. This management

system has been developed to form whole management system including Employees,
workers , , recidents, Bills, and Complains etc. This system also keeps the records of
hardware assets besides software of this organization. The proposed system will keep a
track of Employees, workers, recidents, Accounts and generation of report regarding the
present status. This project has GUI based software that will help in storing, updating and
retrieving the information through various user-friendly menu-driven modules.

OBJECTIVES OF THE PROJECT

The project “Hotel Management System” is aimed to develop to maintain the day-to-day
state of admission/vacation of recidents, List of workers , List of Bills etc.
There are following main objectives of the hotel:

 Records of salary structure of the employees of Hotelby billing approach. Keeping

records of admission of recident.
 Keeping user satifaction as atmost priority.
 Scheduling the allotment of user with room to make it convenient for user.
 Scheduling the services of workers and properly so that facilities provided by
Hotel are fully utilized in effective and efficient manner.
 Keeping records of user registration details accurately arranged order so that the
treatment of Customers becomes quick and satisfactory.
 Keeping details about the users, their needs and paymentdetail reports etc.
 Keeping the best hotel facilities .
 Keeping the

Conclusion: The conclusion of this project is A Hotel management system is a

computerized management system. This system keeps the records of hardware assets
besides software of this organization. The proposed system will keep a track of Workers,
Recidents, Accounts and generation of report regarding the present status. This project
has GUI based software that will help in storing, updating and retrieving the information
through various user-friendly menu-driven modules.The project “Hotel Management
System” is aimed to develop to maintain the day-to-day state of admission/Vacation of
Recidents, List of Workers , payment details etc . Main objective of this project is to
provide solution for hotel to manage most there work using computerized process. This
software application will help admin to handle customers information, room allocation
details, payment details, billing information.etc. Detailed explanation about modules and
design are provided in project documentation. The existing system is a manually
maintained system. All the Hotel records are to be maintained for the details of each
customers, Fee details, Room Allocation , Attendance etc. All these details are entered
and retrieved manually,because of this there are many disadvantages like Time
Consuming ,updating process, inaccuracy of data.For avoiding this we introduced or
proposed a new system in proposed system the computerized version of the existing
system. provides easy and quick access over the data.