1.

Executive Summary
We are pleased to submit our proposal for Outsourced Payroll Processing. Our company, Payroll
Service Providers, Inc. (PSPI) is well positioned to support you and you company on these
solutions based on:

 An extensive client base of over 400 companies that cut across various industries including
BPO’s
 The solid partnerships we have formed with global payroll providers including Automatic
Data Processing (ADP), a world leader in payroll. We are also an accredited provider of
BDO for their clients.
 Our management team who are seasoned HR and Finance practitioners
 A track record for our accuracy, flexibility, and service.

2. Our Solution & Deliverables

PSPI’s business model brings to the table the advantages of system acquisition and payroll
outsourcing. We customize for you a Client Module to capture updates to the Employee Master
File as well to store all historical data. This gives you flexibility and control over your payroll as
you focus on more strategic tasks.

At PSPI, our business is anchored on

 The customization of your payroll. This means that we will adjust to you by tailor fitting
the pay rules, formula, payroll fields and reports to your requirements.
 No re-encoding. Every additional manual intervention puts your payroll data at risk. Instead,
all data exchanges are done via uploading.
 Flexibility and accuracy. Your payroll, your rules.

Our deliverables include

Client Module (Data Library) Customized to suit your requirements, pay rules,
and other system formats; used for capture
updates, viewing and printing of historical records

Variance Report Compares current against previous payroll

Payroll Register
Pay Slips Password protected, electronically delivered to
each employee

Statutory Reports In electronic format

Summary of Journal Entries In a format compatible with Client accounting

system

Bank file Uses Client payroll bank format

Our System Capabilities

Flexibility is what sets PSPI apart from its competitors. Our Client Module as well as our
proprietary enterprise system operate on a platform that responds to what you need and want
instead of the other way around.

 Multiple users, multi-level security access

 Multiple pay groups even within the same system
 Multiple pay currencies
 Retroactive payouts and deductions
 Supports import/export and conversion of payroll files to Excel
 Semi-monthly, monthly, annualized and expanded withholding tax computation
 Supports the import/export of data to and from Client HR and Finance systems to eliminate
re-encoding or any manual intervention
 Creates templates for Client-specific forms such as Certificates of Employment
 Process leave conversion and statutory benefits
 Flexible reporting tool for ad hoc reports
 Handles varying pay rules and work shifts for different pay groups
 Handles multiple pay codes per employee as basis for payroll changes
 Charging of employee to multiple cost centers
 Checking for duplicate data such as employee bank account number
 Audit Trail to track all changes made to all fields
 Handles special payroll runs, i.e. VL/SL leave conversion, midyear and Christmas
bonuses, rewards and incentives, loans, etc.
 Editing of payroll data including changes in position, job level, tax status, etc.
 Establishes payroll deductions based on benefit plan enrollment
 Tracks available balance of allowances and loans
 Generates Certificates of Employment for all types of requirements
 Handles data retention for an unlimited period

PSPI Fact Sheet

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3. Scope of Work
Pre Implementation

WEEK
TASKS
1 2 3 4 5 6 7 8

Client submits payroll data        

Proof of concept: data conversion,

customization, processing of Client’s        
most recent full monthly payroll

Client approval        

Install Client Module and train Client

       
user/s

Process

CLIENT PSPI REMARKS

Submits secured DATA via
email

Uploads data and conducts

random review

Processes Client payroll, Within the day if data was

submits DRAFT of payroll submitted in the morning by
register & variance report Client. The next day, if
for client approval submitted after noon.

Approves DRAFT POSTS payroll and generates

all reports

Transmits all reports

Refreshes Client Module

PSPI Fact Sheet

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4. Commercial Information
 Direct Engagement: Client engages PSPI directly without an intermediary. Fees are based on
the number of employees per legal entity.
 Indirect Engagement: Client engages PSPI through BDO or any of our global partners.

PSPI Fact Sheet

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