Keyboard shortcuts in Excel

Many users find that using an external keyboard with keyboard shortcuts for Excel helps them work more efficiently. For
users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen, and are an essential
alternative to using a mouse. 

Notes: 

 The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to
the keys on a US keyboard.
 A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.
 A comma sign (,) in a shortcut means that you need to press multiple keys in order.

Windows
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This article describes the keyboard shortcuts, function keys, and some other common shortcut keys in Excel for Windows.

Notes: 

 To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F, and then type your search words.
 If an action that you use often does not have a shortcut key, you can record a macro to create one.
 Download our 50 time-saving Excel shortcuts quick tips guide.
 Get these keyboard shortcuts in a Word document: Excel 2016 for Windows keyboard shortcuts

In this topic
 Frequently used shortcuts
 Ribbon keyboard shortcuts
o Use the Access keys for ribbon tabs
o Work in the ribbon with the keyboard
 Keyboard shortcuts for formatting cells
o Keyboard shortcuts in the Paste Special dialog in Excel 2013
 Keyboard shortcuts for making selections and performing actions
 Keyboard shortcuts for working with data, functions, and the formula bar
 Power Pivot keyboard shortcuts
 Keyboard shortcuts in Office Add-ins
 Function keys
 Other useful shortcut keys

Frequently used shortcuts

This table lists the most frequently used shortcuts in Excel.

To do this Press
Close a workbook Ctrl+W
Open a workbook Ctrl+O
Go to the Home tab Alt+H
Save a workbook Ctrl+S
Copy Ctrl+C
Paste Ctrl+V
Undo Ctrl+Z
Remove cell contents Delete
Choose a fill color Alt+H, H
 To do this Press
Cut Ctrl+X
Go to Insert tab Alt+N
Bold Ctrl+B
Center align cell contents Alt+H, A, C
Go to Page Layout tab Alt+P
Go to Data tab Alt+A
Go to View tab Alt+W
Shift+F10, or
Open context menu
Context key
Add borders Alt+H, B
Delete column Alt+H, D, C
Go to Formula tab Alt+M
Hide the selected rows Ctrl+9
Hide the selected columns Ctrl+0
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Ribbon keyboard shortcuts

The ribbon groups related options on tabs. For example, on the Home tab, the Number group includes the Number
Format option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the
tabs and options as shown in the image below.

You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options. For
example, press Alt+H to open the Home tab, and Alt+Q to move to the Tell me or Search field. Press Alt again to see
KeyTips for the options for the selected tab.

In Office 2013 and Office 2010, most of the old Alt key menu shortcuts still work, too. However, you need to know the
full shortcut. For example, press Alt, and then press one of the old menu keys E (Edit), V (View), I (Insert), and so on. A
notification pops up saying you're using an access key from an earlier version of Microsoft Office. If you know the entire
key sequence, go ahead and use it. If you don't know the sequence, press Esc and use Key Tips instead.

Use the Access keys for ribbon tabs

To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs may appear depending on
your selection in the worksheet.

To do this Press
Move to the Tell me or Search field on the Ribbon and type a search term for assistance or Help Alt+Q, then enter the
content. search term.
Open the File page and use Backstage view. Alt+F
Open the Home tab and format text and numbers and use the Find tool. Alt+H
Open the Insert tab and insert PivotTables, charts, add-ins, Sparklines, pictures, shapes, headers,
Alt+N
or text boxes.
Open the Page Layout tab and work with themes, page setup, scale, and alignment. Alt+P
Open the Formulas tab and insert, trace, and customize functions and calculations. Alt+M
Open the Data tab and connect to, sort, filter, analyze, and work with data. Alt+A
 To do this Press
Open the Review tab and check spelling, add notes and threaded comments, and protect sheets and
Alt+R
workbooks.
Open the View tab and preview page breaks and layouts, show and hide gridlines and headings, set
Alt+W
zoom magnification, manage windows and panes, and view macros.
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Work in the ribbon with the keyboard

To do this Press
Select the active tab on the ribbon, and activate the Alt or F10. To move to a different tab, use access keys or the
access keys. arrow keys.
Move the focus to commands on the ribbon. Tab key or Shift+Tab
Move down, up, left, or right, respectively, among the
Arrow keys
items on the Ribbon.
Activate a selected button. Spacebar or Enter
Open the list for a selected command. Down arrow key
Open the menu for a selected button. Alt+Down arrow key
When a menu or submenu is open, move to the next
Down arrow key
command.
Expand or collapse the ribbon. Ctrl+F1
Shift+F10
Open a context menu.
Or, on a Windows keyboard, the Context key (between the right
Alt and right Ctrl keys)
Move to the submenu when a main menu is open or
Left arrow key
selected.
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Keyboard shortcuts for navigating in cells

To do this Press
Move to the previous cell in a worksheet or the previous option in a dialog. Shift+Tab
Move one cell up in a worksheet. Up arrow key
Move one cell down in a worksheet. Down arrow key
Move one cell left in a worksheet. Left arrow key
Move one cell right in a worksheet. Right arrow key
Move to the edge of the current data region in a worksheet. Ctrl+Arrow key
Enter the End mode, move to the next nonblank cell in the same column or row as
the active cell, and turn off End mode. If the cells are blank, move to the last cell End, Arrow key
in the row or column.
Move to the last cell on a worksheet, to the lowest used row of the rightmost used
Ctrl+End
column.
Extend the selection of cells to the last used cell on the worksheet (lower-right
Ctrl+Shift+End
corner).
Move to the cell in the upper-left corner of the window when Scroll Lock is turned
Home+Scroll Lock
on.
Move to the beginning of a worksheet. Ctrl+Home
Move one screen down in a worksheet. Page Down
Move to the next sheet in a workbook. Ctrl+Page Down
Move one screen to the right in a worksheet. Alt+Page Down
Move one screen up in a worksheet. Page Up
Move one screen to the left in a worksheet. Alt+Page Up
 To do this Press
Move to the previous sheet in a workbook. Ctrl+Page Up
Move one cell to the right in a worksheet. Or, in a protected worksheet, move
Tab key
between unlocked cells.
Open the list of validation choices on a cell that has data validation option applied
Alt+Down arrow key
to it.
Ctrl+Alt+5, then the Tab key
Cycle through floating shapes, such as text boxes or images.
repeatedly
Exit the floating shape navigation and return to the normal navigation. Esc
Ctrl+Shift, then scroll your mouse
Scroll horizontally.
wheel up to go left, down to go right
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Keyboard shortcuts for formatting cells

To do this Press
Open the Format Cells dialog. Ctrl+1
Ctrl+Shift+F or
Format fonts in the Format Cells dialog.
Ctrl+Shift+P
Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned
off for the cell, move the insertion point into the formula bar. If editing a formula, toggle F2
Point mode off or on so you can use arrow keys to create a reference.
Insert a note Shift+F2

Open and edit a cell note Shift+F2

Insert a threaded comment Ctrl+Shift+F2

Open and reply to a threaded comment Ctrl+Shift+F2

Open the Insert dialog to insert blank cells. Ctrl+Shift+Plus sign (+)
Open the Delete dialog to delete selected cells. Ctrl+Minus sign (-)
Enter the current time. Ctrl+Shift+colon (:)
Enter the current date. Ctrl+semi-colon (;)
Switch between displaying cell values or formulas in the worksheet. Ctrl+grave accent (`)
Copy a formula from the cell above the active cell into the cell or the Formula Bar. Ctrl+apostrophe (')
Move the selected cells. Ctrl+X
Copy the selected cells. Ctrl+C
Paste content at the insertion point, replacing any selection. Ctrl+V
Open the Paste Special dialog. Ctrl+Alt+V
Italicize text or remove italic formatting. Ctrl+I or Ctrl+3
Bold text or remove bold formatting. Ctrl+B or Ctrl+2
Underline text or remove underline. Ctrl+U or Ctrl+4
Apply or remove strikethrough formatting. Ctrl+5
Switch between hiding objects, displaying objects, and displaying placeholders for objects. Ctrl+6
Apply an outline border to the selected cells. Ctrl+Shift+ampersand (&)
Remove the outline border from the selected cells. Ctrl+Shift+underline (_)
Display or hide the outline symbols. Ctrl+8
Use the Fill Down command to copy the contents and format of the topmost cell of a selected
Ctrl+D
range into the cells below.
Apply the General number format. Ctrl+Shift+tilde sign (~)
Apply the Currency format with two decimal places (negative numbers in parentheses). Ctrl+Shift+dollar sign ($)
Ctrl+Shift+percent sign
Apply the Percentage format with no decimal places.
(%)
 To do this Press
Apply the Scientific number format with two decimal places. Ctrl+Shift+caret sign (^)
Ctrl+Shift+number sign
Apply the Date format with the day, month, and year.
(#)
Apply the Time format with the hour and minute, and AM or PM. Ctrl+Shift+at sign (@)
Apply the Number format with two decimal places, thousands separator, and minus sign (-) Ctrl+Shift+exclamation
for negative values. point (!)
Open the Insert hyperlink dialog. Ctrl+K
Check spelling in the active worksheet or selected range. F7
Display the Quick Analysis options for selected cells that contain data. Ctrl+Q
Display the Create Table dialog. Ctrl+L or Ctrl+T
Open the Workbook Statistics dialog. Ctrl+Shift+G
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Keyboard shortcuts in the Paste Special dialog in Excel 2013

In Excel 2013, you can paste a specific aspect of the copied data like its formatting or value using the Paste Special
options. After you’ve copied the data, press Ctrl+Alt+V, or Alt+E+S to open the Paste Special dialog.

Tip: You can also select Home > Paste > Paste Special.

To pick an option in the dialog, press the underlined letter for that option. For example, press the letter C to pick the
Comments option.

To do this Press
Paste all cell contents and formatting. A
Paste only the formulas as entered in the formula bar. F
Paste only the values (not the formulas). V
Paste only the copied formatting. T
Paste only comments and notes attached to the cell. C
Paste only the data validation settings from copied cells. N
Paste all cell contents and formatting from copied cells. H
Paste all cell contents without borders. X
Paste only column widths from copied cells. W
Paste only formulas and number formats from copied cells. R
Paste only the values (not formulas) and number formats from copied cells. U
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Keyboard shortcuts for making selections and performing
actions
To do this Press
Ctrl+A or
Select the entire worksheet.
Ctrl+Shift+Spacebar
Select the current and next sheet in a workbook. Ctrl+Shift+Page Down
Select the current and previous sheet in a workbook. Ctrl+Shift+Page Up
Extend the selection of cells by one cell. Shift+Arrow key
Extend the selection of cells to the last nonblank cell in the same column or row as the active
Ctrl+Shift+Arrow key
cell, or if the next cell is blank, to the next nonblank cell.
Turn extend mode on and use the arrow keys to extend a selection. Press again to turn off. F8
Add a non-adjacent cell or range to a selection of cells by using the arrow keys. Shift+F8
Start a new line in the same cell. Alt+Enter
Fill the selected cell range with the current entry. Ctrl+Enter
Complete a cell entry and select the cell above. Shift+Enter
Select an entire column in a worksheet. Ctrl+Spacebar
Select an entire row in a worksheet. Shift+Spacebar
Select all objects on a worksheet when an object is selected. Ctrl+Shift+Spacebar
Extend the selection of cells to the beginning of the worksheet. Ctrl+Shift+Home
Select the current region if the worksheet contains data. Press a second time to select the Ctrl+A or
current region and its summary rows. Press a third time to select the entire worksheet. Ctrl+Shift+Spacebar
Select the current region around the active cell. Ctrl+Shift+Asterisk (*)
Select the first command on the menu when a menu or submenu is visible. Home
Repeat the last command or action, if possible. Ctrl+Y
Undo the last action. Ctrl+Z
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Keyboard shortcuts for working with data, functions, and the

formula bar
To do this Press
Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned
off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point F2
mode off or on so you can use arrow keys to create a reference.
Expand or collapse the formula bar. Ctrl+Shift+U
Cancel an entry in the cell or Formula Bar. Esc
Complete an entry in the formula bar and select the cell below. Enter
Move the cursor to the end of the text when in the formula bar. Ctrl+End
Select all text in the formula bar from the cursor position to the end. Ctrl+Shift+End
Calculate all worksheets in all open workbooks. F9
Calculate the active worksheet. Shift+F9
Calculate all worksheets in all open workbooks, regardless of whether they have changed since
Ctrl+Alt+F9
the last calculation.
Check dependent formulas, and then calculate all cells in all open workbooks, including cells
Ctrl+Alt+Shift+F9
not marked as needing to be calculated.
Display the menu or message for an Error Checking button. Alt+Shift+F10
Display the Function Arguments dialog when the insertion point is to the right of a function
Ctrl+A
name in a formula.
Insert argument names and parentheses when the insertion point is to the right of a function Ctrl+Shift+A
 To do this Press
name in a formula.
Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current
Ctrl+E
column
Cycle through all combinations of absolute and relative references in a formula if a cell
F4
reference or range is selected.
Insert a function. Shift+F3
Ctrl+Shift+Straight
Copy the value from the cell above the active cell into the cell or the formula bar.
quotation mark (")
Create an embedded chart of the data in the current range. Alt+F1
Create a chart of the data in the current range in a separate Chart sheet. F11
Define a name to use in references. Alt+M, M, D
Paste a name from the Paste Name dialog (if names have been defined in the workbook. F3
Move to the first field in the next record of a data form. Enter
Create, run, edit, or delete a macro. Alt+F8
Open the Microsoft Visual Basic For Applications Editor. Alt+F11
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Power Pivot keyboard shortcuts

Use the following shortcuts keyboard shortcuts with Power Pivot in Microsoft 365, Excel 2019, Excel 2016, and Excel
2013.

Key combination Description

Right-click Open the context menu for the selected cell, column, or row.
Ctrl+A Select the entire table.
Ctrl+C Copy selected data.
Ctrl+D Delete the table.
Ctrl+M Move the table.
Ctrl+R Rename the table.
Ctrl+S Save the file.
Ctrl+Y Redo the last action.
Ctrl+Z Undo the last action.
Ctrl+Spacebar Select the current column.
Shift+Spacebar Select the current row.
Shift+Page Up Select all cells from the current location to the last cell of the column.
Shift+Page Down Select all cells from the current location to the first cell of the column.
Shift+End Select all cells from the current location to the last cell of the row.
Shift+Home Select all cells from the current location to the first cell of the row.
Ctrl+Page Up Move to the previous table.
Ctrl+Page Down Move to the next table.
Ctrl+Home Move to the first cell in the upper left corner of selected table.
Ctrl+End Move to the last cell in the lower right corner of selected table (the last row of the Add Column).
Ctrl+Left arrow Move to the first cell of selected row.
Ctrl+Right arrow Move to the last cell of selected row.
Ctrl+Up arrow Move to the first cell of selected column.
Ctrl+Down arrow Move to the last cell of selected column.
Ctrl+Esc Close a dialog or cancel a process, such as a paste operation.
Alt+Down arrow Open the AutoFilter Menu dialog.
F5 Open the Go To dialog.
F9 Recalculate all formulas in the Power Pivot window. For more information, see Recalculate Formulas
Key combination Description
in Power Pivot.
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Keyboard shortcuts in Office Add-ins

Use the following shortcuts to work in an Office Add-in task pane:

To do this Press
Open the context menu. Ctrl+Shift+F10
Open the task pane options menu. Ctrl+Spacebar
Close the task pane. Ctrl+Spacebar, then select Close
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Function keys
Key Description
 F1 alone: displays the Excel Help task pane.
 Ctrl+F1: displays or hides the ribbon.
F1  Alt+F1: creates an embedded chart of the data in the current range.
 Alt+Shift+F1: inserts a new worksheet.

 F2 alone: edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off
for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on
so you can use arrow keys to create a reference.
F2
 Shift+F2: adds or edits a cell note.
 Ctrl+F2: displays the print preview area on the Print tab in the Backstage view.

 F3 alone: displays the Paste Name dialog. Available only if names have been defined in the workbook.
F3  Shift+F3: displays the Insert Function dialog.

 F4 alone: repeats the last command or action, if possible.

When a cell reference or range is selected in a formula, F4 cycles through all the various combinations of
absolute and relative references.
F4
 Ctrl+F4: closes the selected workbook window.
 Alt+F4: closes Excel.

 F5 alone: displays the Go To dialog.

F5  Ctrl+F5: restores the window size of the selected workbook window.

 F6 alone: switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has
been split , F6 includes the split panes when switching between panes and the ribbon area.
 Shift+F6: switches between the worksheet, Zoom controls, task pane, and ribbon.
F6
 Ctrl+F6: switches between 2 Excel windows.
 Ctrl+Shift+F6: switches between all Excel windows.

 F7 alone: Opens the Spelling dialog to check spelling in the active worksheet or selected range.
 Ctrl+F7: performs the Move command on the workbook window when it is not maximized. Use the arrow
F7
keys to move the window, and when finished press Enter, or Esc to cancel.

F8  F8 alone: turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and
Key Description
the arrow keys extend the selection.
 Shift+F8: enables you to add a non-adjacent cell or range to a selection of cells by using the arrow keys.
 Ctrl+F8: performs the Size command when a workbook is not maximized.
 Alt+F8: displays the Macro dialog to create, run, edit, or delete a macro.

 F9 alone: calculates all worksheets in all open workbooks.

 Shift+F9: calculates the active worksheet.
 Ctrl+Alt+F9: calculates all worksheets in all open workbooks, regardless of whether they have changed
since the last calculation.
F9
 Ctrl+Alt+Shift+F9: rechecks dependent formulas, and then calculates all cells in all open workbooks,
including cells not marked as needing to be calculated.
 Ctrl+F9: minimizes a workbook window to an icon.

 F10 alone: Turns key tips on or off. (Pressing Alt does the same thing.)
 Shift+F10: displays the shortcut menu for a selected item.
F10  Alt+Shift+F10: displays the menu or message for an Error Checking button.
 Ctrl+F10: maximizes or restores the selected workbook window.

 F11 alone: Creates a chart of the data in the current range in a separate Chart sheet.
 Shift+F11: inserts a new worksheet.
F11  Alt+F11: opens the Microsoft Visual Basic For Applications Editor, in which you can create a macro by
using Visual Basic for Applications (VBA).

 F12 alone: displays the Save As dialog.

F12
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Other useful shortcut keys

Key Description
 Displays the Key Tips (new shortcuts) on the ribbon.

For example,
Alt
 Alt, W, P switches the worksheet to Page Layout view.
 Alt, W, L switches the worksheet to Normal view.
 Alt, W, I switches the worksheet to Page Break Preview view.

 Move one cell up, down, left, or right in a worksheet.

 Ctrl+Arrow key moves to the edge of the current data region in a worksheet.
 Shift+Arrow key extends the selection of cells by one cell.
 Ctrl+Shift+Arrow key extends the selection of cells to the last nonblank cell in the same column or
row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell.
 Left or Right arrow key selects the tab to the left or right when the ribbon is selected. When a
Arrow submenu is open or selected, these arrow keys switch between the main menu and the submenu.
keys When a ribbon tab is selected, these keys navigate the tab buttons.
 Down or Up arrow key selects the next or previous command when a menu or submenu is open.
When a ribbon tab is selected, these keys navigate up or down the tab group.
 In a dialog, arrow keys move between options in an open drop-down list, or between options in a
group of options.
 Down or Alt+Down arrow key opens a selected drop-down list.

Backspace  Deletes one character to the left in the Formula Bar.

 Key Description
 Also clears the content of the active cell.
 In cell editing mode, it deletes the character to the left of the insertion point.

 Removes the cell contents (data and formulas) from selected cells without affecting cell formats,
threaded comments or notes.
Delete
 In cell editing mode, it deletes the character to the right of the insertion point.

 End turns End mode on or off. In End mode, you can press an arrow key to move to the next
nonblank cell in the same column or row as the active cell. End mode turns off automatically after
pressing the arrow key. Make sure to press End again before pressing the next arrow key. End mode
is shown in the status bar when it is on.
 If the cells are blank, pressing End followed by an arrow key moves to the last cell in the row or
column.
End  End also selects the last command on the menu when a menu or submenu is visible.
 Ctrl+End moves to the last cell on a worksheet, to the lowest used row of the rightmost used column.
If the cursor is in the formula bar, Ctrl+End moves the cursor to the end of the text.
 Ctrl+Shift+End extends the selection of cells to the last used cell on the worksheet (lower-right
corner). If the cursor is in the formula bar, Ctrl+Shift+End selects all text in the formula bar from the
cursor position to the end—this does not affect the height of the formula bar.

 Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default).
 In a data form, it moves to the first field in the next record.
 Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected
command.
 In a dialog, it performs the action for the default command button in the dialog (the button with the
Enter
bold outline, often the OK button).
 Alt+Enter starts a new line in the same cell.
 Ctrl+Enter fills the selected cell range with the current entry.
 Shift+Enter completes a cell entry and selects the cell above.

 Cancels an entry in the cell or Formula Bar.

 Closes an open menu or submenu, dialog, or message window.
Esc  It also closes full screen mode when this mode has been applied, and returns to normal screen mode
to display the ribbon and status bar again.

 Moves to the beginning of a row in a worksheet.

 Moves to the cell in the upper-left corner of the window when Scroll Lock is turned on.
 Selects the first command on the menu when a menu or submenu is visible.
Home
 Ctrl+Home moves to the beginning of a worksheet.
 Ctrl+Shift+Home extends the selection of cells to the beginning of the worksheet.

 Moves one screen down in a worksheet.

 Alt+Page Down moves one screen to the right in a worksheet.
Page
 Ctrl+Page Down moves to the next sheet in a workbook.
Down
 Ctrl+Shift+Page Down selects the current and next sheet in a workbook.

 Moves one screen up in a worksheet.

 Alt+Page Up moves one screen to the left in a worksheet.
Page Up  Ctrl+Page Up moves to the previous sheet in a workbook.
 Ctrl+Shift+Page Up selects the current and previous sheet in a workbook.

Spacebar  In a dialog, performs the action for the selected button, or selects or clears a check box.
 Ctrl+Spacebar selects an entire column in a worksheet.
 Key Description
 Shift+Spacebar selects an entire row in a worksheet.
 Ctrl+Shift+Spacebar selects the entire worksheet.
 If the worksheet contains data, Ctrl+Shift+Spacebar selects the current region. Pressing
Ctrl+Shift+Spacebar a second time selects the current region and its summary rows. Pressing
Ctrl+Shift+Spacebar a third time selects the entire worksheet.
 When an object is selected, Ctrl+Shift+Spacebar selects all objects on a worksheet.
 Alt+Spacebar displays the Control menu for the Excel window.

 Moves one cell to the right in a worksheet.

 Moves between unlocked cells in a protected worksheet.
 Moves to the next option or option group in a dialog.
 Shift+Tab moves to the previous cell in a worksheet or the previous option in a dialog.
Tab key  Ctrl+Tab switches to the next tab in a dialog, or (if no dialog is open) switches between 2 Excel
windows. 
 Ctrl+Shift+Tab switches to the previous tab in a dialog, or (if no dialog is open) switches between all
Excel windows.

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See also
Excel help center

Basic tasks using a screen reader with Excel

Use a screen reader to explore and navigate Excel

This article describes the keyboard shortcuts, function keys, and some other common shortcut keys in Excel for Mac.

Notes: 

 The settings in some versions of the Mac operating system (OS) and some utility applications might conflict with
keyboard shortcuts and function key operations in Office for Mac. 
 If you don't find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut. For
instructions, go to Create a custom keyboard shortcut for Office for Mac.
 Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Excel for
Mac. However, not all do.
 To quickly find a shortcut in this article, you can use the Search. Press +F, and then type your search words.
 Click-to-add is available but requires a bit of setup. Just go to Excel preferences > Edit > Enable click to add.
Then you can type = to start a formula, and then click on cells to add them together.  The + sign will be added
automatically.

In this topic
 Frequently used shortcuts
 Shortcut conflicts
o Change system preferences for keyboard shortcuts with the mouse
 Work in windows and dialogs
 Move and scroll in a sheet or workbook
 Enter data on a sheet
 Work in cells or the Formula bar
 Format and edit data
 Select cells, columns, or rows
 Work with a selection
  Use charts
 Sort, filter, and use PivotTable reports
 Outline data
 Use function key shortcuts
o Change function key preferences with the mouse
 Drawing

Frequently used shortcuts

This table itemizes the most frequently used shortcuts in Excel for Mac.

To do this Press
+V
Paste or
Control+V
+C
Copy or
Control+C
Clear Delete
+S
Save or
Control+S
+Z
Undo or
Control+Z
+Y
or
Redo Control+Y
or
+Shift+Z
+X
or
Cut Control+X
or
Shift+
+B
Bold or
Control+B
+P
Print or
Control+P
Open Visual Basic Option+F11
+D
Fill Down or
Control+D
+R
Fill Right or
Control+R
Insert cells Control+Shift+=
+Hyphen
Delete cells or
Control+Hyphen
Calculate all open workbooks +=
 To do this Press
or
F9
+W
Close window or
Control+W
Quit Excel +Q
Control+G
Display the Go To dialog or
F5
+1
Display the Format Cells dialog or
Control+1
Control+H
Display the Replace dialog or
+Shift+H
+Control+V
or
Paste Special Control+Option+V
or
+Option+V
Underline +U
+I
Italic or
Control+I
+N
New blank workbook or
Control+N
New workbook from template +Shift+P
+Shift+S
Display the Save As dialog or
F12
F1
Display the Help window or
+Forward slash (/)
+A
Select All or
+Shift+Spacebar
+Shift+F
Add or remove a filter or
Control+Shift+L
Minimize or maximize the ribbon tabs +Option+R
+O
Display the Open dialog or
Control+O
Check spelling F7
Open the thesaurus Shift+F7
Display the Formula Builder Shift+F3
Open the Define Name dialog +F3
Insert or reply to a threaded comment +Return
Open the Create names dialog +Shift+F3
Insert a new sheet * Shift+F11
 To do this Press
+P
Print or
Control+P
+P
Print preview or
Control+P
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Shortcut conflicts
Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. This topic flags
such shortcuts with an asterisk ( * ). To use these shortcuts, you may have to change your Mac keyboard settings to
change the Show Desktop shortcut for the key.

Change system preferences for keyboard shortcuts with the mouse

1. On the Apple menu, press System Preferences.
2. Press Keyboard.
3. In the tabs, press Shortcuts.
4. Click Mission Control.
5. Clear the check box for the keyboard shortcut that you want to use.

Work in windows and dialogs

To do this Press
Expand or minimize the ribbon +Option+R
Switch to full screen view +Control+F
Switch to the next application +Tab
Switch to the previous application +Shift+Tab
Close the active workbook window +W
Copy the image of the screen and save it to
+Shift+3
a Screen Shot file on your desktop.
Minimize the active window Control+F9
Control+F10
Maximize or restore the active window or
+F10
Hide Excel. +H
Move to the next box, option, control, or command Tab
Move to the previous box, option, control, or command Shift+Tab
Exit a dialog or cancel an action ESC
Perform the action assigned to the default command button (the button with the bold outline, often the OK
Return
button)
Cancel the command and close ESC
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Move and scroll in a sheet or workbook

To do this Press
Move one cell up, down, left, or right Arrow keys
Move to the edge of the current data region +Arrow key
Home
Move to the beginning of the row
On a MacBook, press FN+Left arrow key
Move to the beginning of the sheet Control+Home
 To do this Press
On a MacBook, press Control+FN+Left arrow key
Control+End
Move to the last cell in use on the sheet
On a MacBook, press Control+FN+Right arrow key
Page Down
Move down one screen
On a MacBook, press FN+Down arrow key
Page Up
Move up one screen
On a MacBook, press FN+Up arrow key
Option+Page Down
Move one screen to the right
On a MacBook, press FN+Option+Down arrow key
Option+Page Up
Move one screen to the left
On a MacBook, press FN+Option+Up arrow key
Move to the next sheet in the workbook Control+Page Down
or
Option+Right arrow key
Move to the previous sheet in the workbook Control+Page Down
or
Option+Left arrow key
Scroll to display the active cell Control+Delete
Display the Go To dialog Control+G
Display the Find dialog Control+F
or
Shift+F5
Access search (when in a cell or when a cell is selected) +F
Move between unlocked cells on a protected sheet Tab key
Scroll horizontally Shift, then scroll the mouse wheel up for left, down for right
Tip: To use the arrow keys to move between cells in Excel for Mac 2011, you must turn Scroll Lock off. To toggle Scroll
Lock off or on, press Shift+F14. Depending on the type of your keyboard, you might need to use the Control key, the
Option key, or the key instead of the Shift key. If you are using a MacBook, you might need to attach a USB keyboard
to use the F14 key combination.

Enter data on a sheet

To do this Press
Edit the selected cell F2
Complete a cell entry and move forward in the selection Return
Option+Return or
Start a new line in the same cell
Control+Option+Return
+Return
Fill the selected cell range with the text that you type or
Control+Return
Complete a cell entry and move up in the selection Shift+Return
Complete a cell entry and move to the right in the selection Tab key
Complete a cell entry and move to the left in the selection Shift+Tab
Cancel a cell entry ESC
Delete the character to the left of the insertion point, or delete the selection Delete
Delete the character to the right of the insertion point, or delete the selection
Note: Some smaller keyboards do not have this key On a MacBook, press FN+Delete
Control+
Delete text to the end of the line
On a MacBook, press
Note: Some smaller keyboards do not have this key
Control+FN+Delete
Move one character up, down, left, or right Arrow keys
Move to the beginning of the line Home
 To do this Press
On a MacBook, press FN+Left arrow
key
Insert a note Shift+F2

Open and edit a cell note Shift+F2

Insert a threaded comment +Shift+F2

Open and reply to a threaded comment +Shift+F2

Control+D
Fill down or
+D
Control+R
 Fill to the right or
+R 
Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill
Control+E
the current column
Define a name Control+L
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Work in cells or the Formula bar

To do this Press
Edit the selected cell F2
Expand or collapse the formula bar. Ctrl+Shift+U
Edit the active cell and then clear it, or delete the preceding character in the active cell as you
Delete
edit the cell contents
Complete a cell entry Return
+Shift+Return
Enter a formula as an array formula or
Control+Shift+Return
Cancel an entry in the cell or formula bar ESC
Display the Formula Builder after you type a valid function name in a formula Control+A
+K
Insert a hyperlink or
Control+K
Edit the active cell and position the insertion point at the end of the line Control+U
Open the Formula Builder Shift+F3
Calculate the active sheet Shift+F9
Display a contextual menu Shift+F10
Start a formula Equal (=)
+T
Toggle the formula reference style between absolute, relative, and mixed or
F4
Insert the AutoSum formula +Shift+T
Enter the date Control+Semicolon (;)
Enter the time +Semicolon (;)
Control+Shift+Inch mark
Copy the value from the cell above the active cell into the cell or the formula bar
(")
Alternate between displaying cell values and displaying cell formulas Control+Grave accent (`)
Copy a formula from the cell above the active cell into the cell or the formula bar Control+Apostrophe (')
Display the AutoComplete list Option+Down arrow key
 To do this Press
Define a name Control+L
Open the Smart Lookup pane Control+Option+ +L
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Format and edit data

To do this Press
Edit the selected cell F2
+T
Create a table or
Control+T
+Option+Return
Insert a line break in a cell or
Control+Option+Return
Insert special characters like symbols, including emoji Control+ +Spacebar
Increase font size +Shift+Right angle bracket (>)
Decrease font size +Shift+Left angle bracket (<)
Align center +E
Align left +L
Display the Modify Cell Style dialog +Shift+L
Display the Format Cells dialog +1
Apply the general number format Control+Shift+Tilde (~)
Apply the currency format with two decimal places (negative numbers appear in red
Control+Shift+Dollar sign ($)
with parentheses)
Apply the percentage format with no decimal places Control+Shift+Percent sign (%)
Apply the exponential number format with two decimal places Control+Shift+Caret (^)
Apply the date format with the day, month, and year Control+Shift+Hash mark (#)
Apply the time format with the hour and minute, and indicate AM or PM Control+Shift+At symbol (@)
Apply the number format with two decimal places, thousands separator, and minus Control+Shift+Exclamation mark
sign (-) for negative values (!)
Apply the outline border around the selected cells +Option+Zero (0)
Add an outline border to the right of the selection +Option+Right arrow key
Add an outline border to the left of the selection +Option+Left arrow key
Add an outline border to the top of the selection +Option+Up arrow key
Add an outline border to the bottom of the selection +Option+Down arrow key
Remove outline borders +Option+Hyphen
Apply or remove bold formatting +B
Apply or remove italic formatting +I
Apply or remove underscoring +U
Apply or remove strikethrough formatting +Shift+X
+Right parenthesis ())
Hide a column or
Control+Right parenthesis ())
+Shift+Right parenthesis ())
or
Unhide a column
Control+Shift+Right parenthesis
())
+Left parenthesis (()
Hide a row or
Control+Left parenthesis (()
 To do this Press
+Shift+Left parenthesis (()
Unhide a row or
Control+Shift+Left parenthesis (()
Edit the active cell Control+U
Cancel an entry in the cell or the formula bar ESC
Edit the active cell and then clear it, or delete the preceding character in the active cell
Delete
as you edit the cell contents
Paste text into the active cell +V
Complete a cell entry Return
+Return
Give selected cells the current cell's entry or
Control+Return
+Shift+Return
Enter a formula as an array formula or
Control+Shift+Return
Display the Formula Builder after you type a valid function name in a formula Control+A
Top of Page

Select cells, columns, or rows

To do this Press
Extend the selection by one cell Shift+Arrow key
Extend the selection to the last nonblank cell in the same column or
+Shift+Arrow key
row as the active cell
Shift+Home
Extend the selection to the beginning of the row
On a MacBook, press Shift+FN+Left arrow key
Control+Shift+Home
Extend the selection to the beginning of the sheet On a MacBook, press Control+Shift+FN+Left
arrow key
Control+Shift+End
Extend the selection to the last cell used
On a MacBook, press Control+Shift+FN+Right
on the sheet (lower-right corner)
arrow key
Select the entire column Control+Spacebar
Select the entire row Shift+Spacebar
Select the entire sheet +A
Select only visible cells +Shift+Asterisk (*)
Shift+Delete
Select only the active cell when multiple cells are selected (not the forward delete key  found on full
keyboards)
Shift+Page Down
Extend the selection down one screen
On a MacBook, Shift+FN+Down arrow
Shift+Page Up
Extend the selection up one screen
On a MacBook, Shift+FN+Up arrow
Alternate between hiding objects, displaying objects,
Control+6
and displaying placeholders for objects
Turn on the capability to extend a selection
F8
by using the arrow keys
Add another range of cells to the selection Shift+F8
Select the current array, which is the array that the
Control+Forward slash (/)
active cell belongs to
Select cells in a row that don't match the value Control+Backward slash (\)
in the active cell in that row.
 To do this Press
You must select the row starting with the active cell
Select only cells that are directly referred to by formulas in the
Control+Shift+Left bracket ([)
selection
Select all cells that are directly or indirectly referred to by formulas in
Control+Shift+Left brace ({)
the selection
Select only cells with formulas that refer directly to the active cell Control+Right bracket (])
Select all cells with formulas that refer directly or indirectly to the
Control+Shift+Right brace (})
active cell
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Work with a selection

To do this Press
+C
Copy or
Control+V
+V
Paste or
Control+V
+X
Cut or
Control+X
Clear Delete
Delete the selection Control+Hyphen
Undo the last action +Z
+Right parenthesis ())
Hide a column or
Control+Right parenthesis ())
+Shift+Right parenthesis ())
Unhide a column or
Control+Shift+Right parenthesis ())
+Left parenthesis (()
Hide a row or
Control+Left parenthesis (()
+Shift+Left parenthesis (()
Unhide a row or
Control+Shift+Left parenthesis (()
Move from top to bottom within the selection (down) * Return
Move from bottom to top within the selection (up) * Shift+Return
Move from left to right within the selection,
Tab key
or move down one cell if only one column is selected
Move from right to left within the selection,
Shift+Tab
or move up one cell if only one column is selected
Move clockwise to the next corner of the selection Control+Period
Group selected cells +Shift+K
Ungroup selected cells +Shift+J
* These shortcuts may move in another direction other than down or up. If you'd like to change the direction of these
shortcuts using the mouse, on the Excel menu, click Preferences, click Edit, and then, under. After pressing Return,
move selection, select the direction you want to move in.

Top of Page
Use charts
To do this Press
Insert a new chart sheet. * F11
Cycle through chart object selection Arrow keys
Top of Page

Sort, filter, and use PivotTable reports

To do this Press
Open the Sort dialog +Shift+R
+Shift+F
Add or remove a filter or
Control+Shift+L
Display the Filter list or PivotTable page
Option+Down arrow key
field pop-up menu for the selected cell
Top of Page

Outline data
To do this Press
Display or hide outline symbols Control+8
Hide selected rows Control+9
Unhide selected rows Control+Shift+Left parenthesis ( ( )
Hide selected columns Control+Zero
Unhide selected columns Control+Shift+Right parenthesis ( ) )
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Use function key shortcuts

Excel for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these
shortcuts, you can change your Apple system preferences so you don't have to press the FN key every time you use a
function key shortcut. 

Note: Changing system function key preferences affects how the function keys work for your Mac, not just Excel for
Mac. After changing this setting, you can still perform the special features printed on a function key. Just press the FN
key. For example, to use the F12 key to change your volume, you would press FN+F12.

If a function key doesn't work as you expect it to, press the FN key in addition to the function key. If you don't want to
press the FN key each time, you can change your Apple system preferences. For instructions, go to Change function key
preferences with the mouse

The following table provides the function key shortcuts for Excel for Mac.

To do this Press
Display the Help window F1
Edit the selected cell F2
Insert a note Shift+F2

Open and edit a cell note Shift+F2

Insert a threaded comment +Shift+F2

Open and reply to a threaded comment +Shift+F2

 To do this Press
Open the Save dialog Option+F2
Open the Formula Builder Shift+F3
Open the Define Name dialog +F3
Close +F4
Display the Go To dialog F5
Display the Find dialog Shift+F5
Move to the Search Sheet dialog Control+F5
Cycles focus between the title bar, ribbon, Name box, task pane, and status bar. You can press TAB
F6
to move within each of those areas.
or
Note: It's important to enable the Mac OS preference > Keyboard > Shortcuts > "Use keyboard
navigation to move focus between controls".  Without this preference enabled, the focus will not go
SHIFT+F6
to all the areas mentioned above.
Check spelling F7
Shift+F7
or
Open the thesaurus
Control+Option+
+R
Extend the selection F8
Add to the selection Shift+F8
Display the Macro dialog Option+F8
Calculate all open workbooks F9
Calculate the active sheet Shift+F9
Minimize the active window Control+F9
Display a contextual menu, or "right click" menu Shift+F10
Control+F10
Maximize or restore the active window or
+F10
Insert a new chart sheet* F11
Insert a new sheet* Shift+F11
Insert an Excel 4.0 macro sheet +F11
Open Visual Basic Option+F11
Display the Save As dialog F12
Display the Open dialog +F12
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Change function key preferences with the mouse

1. On the Apple menu, press System Preferences.
2. Select Keyboard.
3. On the Keyboard tab, select the check box for Use all F1, F2, etc. keys as standard function keys.

Drawing
To do this Press
Toggle Drawing mode +Control+Z
Top of Page

See also
Excel help center
Use a screen reader to explore and navigate Excel

Basic tasks using a screen reader with Excel

This article describes the keyboard shortcuts in Excel for iOS.

Notes: 

 If you're familiar with keyboard shortcuts on your MacOS computer, the same key combinations work with Excel
for iOS using an external keyboard, too. The shortcuts listed in this article are the only ones that will work in this
version of Excel.
 To quickly find a shortcut, you can use the Search. Press +F and then type your search words.

In this topic
 Navigate the worksheet
 Format and edit data
 Work in cells or the Formula Bar

Navigate the worksheet

To move Press
One cell to the right Tab
One cell up, down, left, or right Arrow keys
Move to the next sheet in the workbook Option+Right Arrow key
Move to the previous sheet in the workbook Option+Left Arrow key

Format and edit data

Apply outline border +Option+0
Remove outline border +Option+Hyphen
Hide Column(s) +0
Hide Row(s) Control+9
Unhide Column(s) Shift+Control+Right parenthesis ()) 
Shift+Control+Left parenthesis (()

Unhide Row(s) or

Shift+ +Left parenthesis (()

Work in cells or the Formula Bar

To Press
Moves to the cell to the right Tab key
Move within cell text Arrow keys
Copy +C
Paste +V
Cut +X
Undo +Z
Redo +Y
 To Press
or

+Shift+Z
Bold +B
Italic +I
Underline +U
Select all +A
Select a range of cells Shift+Left or Right arrow key
Insert a line break within a cell Alt+Return
Move cursor to the beginning of the current line within a cell +Left arrow key
Move cursor to the end of the current line within a cell +Right arrow key
Move cursor to the beginning of the current cell +Up arrow key
Move cursor to the end of the current cell +Down arrow key
Within a cell that contains a line break, move cursor up by one paragraph Option+Up arrow key
Within a cell that contains a line break, move cursor down by one paragraph Option+Down arrow key
Move cursor right by one word Option+Right arrow key
Move cursor left by one word Option+Left arrow key
Insert the AutoSum formula Shift+ +T
+T

Toggle the formula reference style between absolute, relative, and mixed or 

+4
Calculate now +=
Top of Page

See also
Excel help center

Use a screen reader to explore and navigate Excel

Basic tasks using a screen reader with Excel

This article describes the keyboard shortcuts in Excel for Android.

Notes: 

 If you're familiar with keyboard shortcuts on your Windows computer, the same key combinations work with
Excel for Android using an external keyboard, too. The shortcuts listed in this article are the only ones that will
work in this version of Excel.
 To quickly find a shortcut, you can use the Search. Press Ctrl+F and then type your search words.

In this topic
 Navigate the worksheet
 Work with cells
Navigate the worksheet
To Press
Move one cell to the right Tab key
Move one cell up, down, left, or right Arrow keys

Work with cells

To Press
Save Control+S
Copy Control+C
Paste Control+V
Copy formatting Control+Shift+C
Cut Control+X
Undo Control+Z
Control+Y or
Redo
Control+Shift+Z
Bold Control+B
Italic Control+I
Underline Control+U
Select all Control+A
Find Control+F
Insert a line break within a cell Alt+Enter

See also
Excel help center

Use a screen reader to explore and navigate Excel

Basic tasks using a screen reader with Excel

This tab describes the keyboard shortcuts in Excel for the web.

Notes: 

 To quickly find a shortcut, enter keywords in the Search box on the top ribbon of the worksheet. For example,
searching on "keyboard shortcuts" returns a comprehensive list of shortcuts.
 When you use Excel for the web, we recommend that you use Microsoft Edge as your web browser. Because
Excel for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop
program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of commands. 
 If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit
documents, spreadsheets, or presentations with Office for the web. For more information, refer to Turn off virtual
or browse mode in screen readers in Windows 10 Fall Creators Update.

For in-product quick shortcuts help:

1. On the Help tab in Excel for the web, select Keyboard Shortcuts.
2. In the Keyboard Shortcuts dialog box, search for the action you want in the Search keyboard shortcuts box.

In this article
 Quick tips for using keyboard shortcuts with Excel for the web
 Frequently used shortcuts
 Access keys: Shortcuts for using the ribbon
 Keyboard shortcuts for editing cells
  Keyboard shortcuts for entering data
 Keyboard shortcuts for editing data within a cell
 Keyboard shortcuts for formatting cells
 Keyboard shortcuts for moving and scrolling within worksheets
 Keyboard shortcuts for working with objects
 Keyboard shortcuts for selecting cells, rows, columns, and objects
 Keyboard shortcuts for moving within a selected range
 Keyboard shortcuts for calculating data
 Accessibility Shortcuts Menu (Alt+Shift+A)
 Control keyboard shortcuts in Excel for the web by overriding browser Keyboard shortcuts

Quick tips for using keyboard shortcuts with Excel for the
web
 You can find any command quickly by pressing Alt+Windows logo key+Q to jump to Tell Me, In Tell Me, you
can just type a word or the name of a command you want (available only in Editing view). Tell Me searches for
related options, and provides a list. Use the Up and Down arrow keys to select a command, and then press Enter.
 To jump to a particular cell in a workbook, use the Go To option: press Ctrl+G, type the cell reference (such as
B14), and then press Enter.
 If you use a screen reader, see Common tasks in Excel for the web.

Frequently used shortcuts

These are the most frequently used shortcuts for Excel for the web.

To do this Press
Go to a specific cell
Ctrl+G
Move down Page Down or Down arrow key
Move up Page Up or Up arrow key
Print Ctrl+P
Copy Ctrl+C
Paste Ctrl+V
Cut Ctrl+X
Undo Ctrl+Z
Open workbook Ctrl+O
Close workbook Ctrl+W
Save As Alt+F2
Find Ctrl+F or Shift+F3
Bold Ctrl+B
 Windows keyboard: Windows context key+F10. The Windows context key is between the
Left Alt key and the Left Ctrl key
Open context menu
 Other keyboard: Shift+F10

Tell me Alt+Q
Repeat Find,
Shift+F4
downward
Repeat Find,
Ctrl+Shift+F4
upward
Insert chart Alt+F1
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Access keys: Shortcuts for using the ribbon

Excel for the web offers access keys, keyboard shortcuts to navigate the ribbon. If you’ve used access keys to save time
on Excel for desktop computers, you’ll find access keys very similar in Excel for the web.

In Excel for the web, access keys all start with Alt+Windows logo key, then add a letter for the ribbon tab. For example,
to go to the Review tab, press Alt+Windows logo key+R.

Important: 

 You can override the browser's Alt-based ribbon shortcuts by changing a setting in the Keyboard Shortcuts dialog.
Select Help > Keyboard Shortcuts, and then select Override browser shortcuts. To display the override
shortcuts in the Keyboard Shortcuts dialog, select Show Overrides. For more information, see Control keyboard
shortcuts in Excel for the web by overriding browser keyboard shortcuts. 
 Note that overriding browser shortcuts also enables you to open Help by pressing F1. 

If you're using Excel for the web on a Mac computer, press Control+Option to start.

 To get to the ribbon, press Alt+Windows logo key, or press Ctrl+F6 until you reach the Home tab
 To move between tabs on the ribbon, press the Tab key.
 To hide the ribbon so you have more room to work, press Ctrl+F1. Repeat to display the ribbon again.

Go to the access keys for the ribbon

To go directly to a tab on the Ribbon, press one of the following access keys:

To do this Press
Alt+Windows logo key,
Go to the Tell Me field on the ribbon and type a search term.
Q
Alt+Windows logo key,
Open the File tab and use the Backstage view
F
Alt+Windows logo key,
Open the Home tab and format text and numbers, or use other tools such as Find.
H
Alt+Windows logo key,
Open the Insert tab and insert a function, table, chart, hyperlink, or threaded comment.
N
Alt+Windows logo key,
Open the Data tab and refresh connections or use data tools.
A
Open the Review tab and use the Accessibility Checker or work with threaded comments and Alt+Windows logo key,
notes. R
Open the View tab to choose a view, freeze rows or columns in your worksheet, or show Alt+Windows logo key,
gridlines and headers W
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Work in the ribbon tabs and menus

The shortcuts in this table can save time when you work with the ribbon tabs and ribbon menus
 To do this Press
Select the active tab of the Ribbon, and activate the Alt+Windows logo key. To move to a different tab, use an access
access keys. key or the Tab key.
Move the focus to commands on the Ribbon. Enter, then the Tab key or Shift+Tab
Activate a selected button. Spacebar or Enter
Open the list for a selected command Spacebar or Enter
Open the menu for a selected button. Alt+Down arrow key
When a menu or submenu is open, move to the next
Esc
command.
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Keyboard shortcuts for editing cells

Tips: If a spreadsheet opens in the Reading view, editing commands won’t work. To switch to Edit view, do the
following:

1. To move the focus out of the worksheet, press Ctrl+F6.

2. Press the Tab key until you reach the Edit Workbook list, and then press Spacebar.
3. Press the Down arrow key until you reach the Edit in Excel Online option, and then press Enter to select it.

To do this Press
Insert a row above the current row Alt+Windows logo key+H, I, R
Insert a column to the left of the current column Alt+Windows logo key+H, I, C
Cut Ctrl+X
Copy Ctrl+C
Paste Ctrl+V
Undo Ctrl+Z
Redo Ctrl+Y
Start a new line in the same cell Alt+Enter
Insert hyperlink Ctrl+K
Insert Table Ctrl+L
Insert function Shift+F3
Increase font size Ctrl+Shift+Right angle bracket (>)
Decrease font size Ctrl+Shift+Left angle bracket (<)
Apply a Filter Alt+Windows logo key+A, T
Re-apply a Filter Ctrl+Alt+L
Toggle AutoFilter Ctrl+Shift+L
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Keyboard shortcuts for entering data

To do this Press
Complete cell entry and select the cell below Enter
Complete cell entry and select the cell above Shift+Enter
Complete cell entry and select the next cell in the row Tab key
Complete cell entry and select the previous cell in the row Shift+Tab
Cancel cell entry Esc
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Keyboard shortcuts for editing data within a cell

 To do this Press
Edit selected cell F2
Cycle through all the various combinations of absolute and relative references
F4
when a cell reference or range is selected in a formula.
Clear selected cell Delete
Clear selected cell and start editing Backspace
Go to beginning of cell line Home
Go to end of cell line End
Select right by character Shift+Right arrow key
Select to beginning of cell data Shift+Home
Select to end of cell data Shift+End
Select left by character Shift+Left arrow key
Extend selection to the last nonblank cell in the same column or row as the active Ctrl+Shift+Right arrow key or
cell, or if the next cell is blank, to the next non-blank cell. Ctrl+Shift+Left arrow key
Insert current date Ctrl+;
Insert the current time Ctrl+Shift+;
Copy a formula from the cell above Ctrl+'
Copy the value from the cell above Ctrl+Shift+'
Insert the formula argument Ctrl+Shift+A
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Keyboard shortcuts for formatting cells

To do this Press
Bold Ctrl+B
Italics Ctrl+I
Underline Ctrl+U
Paste formatting Shift+Ctrl+V
Apply the outline border to selected cells Ctrl+Shift+Ampersand (&)
Apply the number format Ctrl+Shift+1
Apply the time format Ctrl+Shift+2
Apply the date format Ctrl+Shift+3
Apply the currency format Ctrl+Shift+4
Apply the percentage format Ctrl+Shift+5
Apply the scientific format Ctrl+Shift+6
Apply outside border Ctrl+Shift+7
Open number format dialog Ctrl+1
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Keyboard shortcuts for moving and scrolling within

worksheets
To do this Press
Up one cell Up arrow key, or Shift+Enter
Down one cell Down arrow key, or Enter
Move right one cell Right arrow key, or the Tab key
Go to the beginning of the row Home
Go to cell A1 Ctrl+Home
Go to the last cell of used range Ctrl+End
Move down one screen (28 rows) Page Down
 To do this Press
Move up one screen (28 rows) Page Up
Move to the edge of the current data region Ctrl+Right arrow key or Ctrl+Left arrow key
Move between ribbon and workbook content Ctrl+F6
Tab key
Move to a different ribbon tab
Press Enter to go to the ribbon for that tab.
Insert new sheet Shift+F11
Switch to next sheet Alt+Ctrl+Page Down
Switch to next sheet (requires Teams or a non-Chrome browser) Ctrl+Page Down
Switch to previous sheet Alt+Ctrl+Page Up
Switch to previous sheet (requires Teams or a non-Chrome browser) Ctrl+Page Up
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Keyboard shortcuts for working with objects

To do this Press
Open menu/Drill down Alt+Down arrow key
Drill up Alt+Up arrow key
Follow hyperlink Ctrl+Enter
Open a note for editing Shift+F2
Open and reply to a threaded comment Ctrl+Shift+F2
Rotate an object left Alt+Left arrow key
Rotate an object right Alt+Right arrow key
Top of Page

Keyboard shortcuts for working with cells, rows, columns,

and objects
To do this Press
Select a range of cells Shift+Arrow keys
Select an entire column Ctrl+Spacebar
Select a entire row Shift+Spacebar
Extend selection to the last nonblank cell in the same column or row as the active Ctrl+Shift+Right arrow key or
cell, or if the next cell is blank, to the next nonblank cell. Ctrl+Shift+Left arrow key
Add non-adjacent cell or range to a selection Shift+F8
Insert cells/rows/columns Ctrl++
Delete cells/rows/columns Ctrl+-
Hide rows Ctrl+9
Unhide rows Ctrl+Shift+9
Hide columns Ctrl+0
Unhide columns Ctrl+Shift+0
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Keyboard shortcuts for moving within a selected range

To do this Press
From top to bottom (or forward through selection) Enter
From bottom to top (or back through selection) Shift+Enter
Forward through a row (or down through a single-column selection) Tab key
Back through a row (or up through a single-column selection) Shift+Tab
 To do this Press
Move to active cell Shift+Backspace
Move to active cell and keep the selection Ctrl+Backspace
Rotate the active cell through the corners of the selection Ctrl+.
Move to the next selected range Ctrl+Alt+Right arrow key
Move to the previous selected range Ctrl+Alt+Left arrow key
Extend selection to the last used cell in the sheet Ctrl+Shift+End
Extend selection to the first cell in the sheet Ctrl+Shift+Home
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Keyboard shortcuts for calculating data

To do this Press
Calculate workbook (refresh) F9
Full calculate Ctrl+Shift+Alt+F9
Refresh external data Alt+F5
Refresh all external data Ctrl+Alt+F5
Auto Sum Alt+Equals (=)
Flash Fill Ctrl+E
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Accessibility Shortcuts Menu (Alt+Shift+A)

Get easy access to common features by using the following shortcuts:

To do this Press
Move among landmark regions Ctrl+F6 or Ctrl+Shift+F6
Move within the landmark regions Tab key or Shift+Tab
Go to Tell Me box to run any command Alt+Q
Display or hide Key Tips or access the ribbon Alt+Windows logo key
Edit selected cell F2
Go to a specific cell Ctrl+G
Move to a different worksheet in the workbook Ctrl+Alt+Page Up or Ctrl+Alt+Page Down
Open context menu Shift+F10
Read row header Ctrl+Alt+Shift+T
Read row until active cell Ctrl+Alt+Shift+Home
Read row from active cell Ctrl+Alt+Shift+End
Read column header Ctrl+Alt+Shift+H
Read column until active cell Ctrl+Alt+Shift+Page Up
Read column from active cell Ctrl+Alt+Shift+Page Down
Dialogs moving option Ctrl+Alt+Spacebar
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Control keyboard shortcuts in Excel for the web by

overriding browser keyboard shortcuts
Excel for the web works in a browser. Browsers have keyboard shortcuts, some of which conflict with shortcuts that work
in Excel on the desktop. You can control these shortcuts so they work the same in both versions of Excel by changing the
Keyboard Shortcuts settings - just click Help > Keyboard Shortcuts.
 1. Search for any keyboard
shortcut
2. Choose the category of
shortcuts to display in the list
3. Specify whether to override
browser shortcuts
4. Filter to show only shortcut
overrides

See also
Excel help center

Use a screen reader to explore and navigate Excel

Basic tasks using a screen reader with Excel

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related
to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk
support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French,
and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for
your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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