Keyboard shortcuts in Excel

Many users find that using an external keyboard with keyboard shortcuts for Excel helps them work
more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than
using the touchscreen and are an essential alternative to using a mouse.

Notes:
The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond
exactly to the keys on a US keyboard.
A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.
A comma signs (,) in a shortcut means that you need to press multiple keys in order.
Windows

This article describes the keyboard shortcuts, function keys, and some other common shortcut keys in
Excel for Windows.

Notes:
To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F, and then type your search
words.
If an action that you use often does not have a shortcut key, you can record a macro to create one. For
instructions, go to Automate tasks with the Macro Recorder.
Download our 50 time-saving Excel shortcuts quick tips guide.
Get the Excel 2016 keyboard shortcuts in a Word document: Excel keyboard shortcuts and function keys.
In this topic
Frequently used shortcuts
Ribbon keyboard shortcuts
Use the Access keys for ribbon tabs
Work in the ribbon with the keyboard
Keyboard shortcuts for navigating in cells
Keyboard shortcuts for formatting cells
Keyboard shortcuts in the Paste Special dialog box in Excel 2013
Keyboard shortcuts for making selections and performing actions
Keyboard shortcuts for working with data, functions, and the formula bar
Keyboard shortcuts for refreshing external data
Power Pivot keyboard shortcuts
Function keys
Other useful shortcut keys
Frequently used shortcuts
This table lists the most frequently used shortcuts in Excel.
To do this Press
Close a workbook. Ctrl+W
Open a workbook. Ctrl+O
Go to the Home tab. Alt+H
Save a workbook. Ctrl+S
Copy selection. Ctrl+C
Paste selection. Ctrl+V
Undo recent action. Ctrl+Z
Remove cell contents. Delete
To do this Press
Choose a fill color. Alt+H, H
Cut selection. Ctrl+X
Go to the Insert tab. Alt+N
Apply bold formatting. Ctrl+B
Center align cell contents. Alt+H, A, C
Go to the Page Layout tab. Alt+P
Go to the Data tab. Alt+A
Go to the View tab. Alt+W
Shift+F10 or
Open the context menu.
Windows Menu key
Add borders. Alt+H, B
Delete column. Alt+H, D, C
Go to the Formula tab. Alt+M
Hide the selected rows. Ctrl+9
Hide the selected columns. Ctrl+0
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Ribbon keyboard shortcuts
The ribbon groups related options on tabs. For example, on the Home tab, the Number group includes
the Number Format option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in
small images next to the tabs and options as shown in the image below.

You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the
ribbon options. For example, press Alt+H to open the Home tab, and Alt+Q to move to the Tell me or
Search field. Press Alt again to see KeyTips for the options for the selected tab.
Depending on the version of Office you are using, the Search text field at the top of the app window
might be called Tell Me instead. Both offer a largely similar experience, but some options and search
results can vary.
In Office 2013 and Office 2010, most of the old Alt key menu shortcuts still work, too. However, you
need to know the full shortcut. For example, press Alt, and then press one of the old menu keys, for
example, E (Edit), V (View), I (Insert), and so on. A notification pops up saying you're using an access key
from an earlier version of Microsoft Office. If you know the entire key sequence, go ahead, and use it. If
you don't know the sequence, press Esc and use Key Tips instead.
Use the Access keys for ribbon tabs
To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs might
appear depending on your selection in the worksheet.
To do this Press
Move to the Tell me or Search field on the ribbon and type a search term for Alt+Q, then enter
assistance or Help content. the search term.
Open the File menu. Alt+F
Open the Home tab and format text and numbers and use the Find tool. Alt+H
Open the Insert tab and insert PivotTables, charts, add-ins, Sparklines, pictures,
Alt+N
shapes, headers, or text boxes.
Open the Page Layout tab and work with themes, page setup, scale, and alignment. Alt+P
To do this Press
Open the Formulas tab and insert, trace, and customize functions and calculations. Alt+M
Open the Data tab and connect to, sort, filter, analyze, and work with data. Alt+A
Open the Review tab and check spelling, add notes and threaded comments, and
Alt+R
protect sheets and workbooks.
Open the View tab and preview page breaks and layouts, show and hide gridlines
and headings, set zoom magnification, manage windows and panes, and view Alt+W
macros.
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Work in the ribbon with the keyboard
To do this Press
Select the active tab on the ribbon and Alt or F10. To move to a different tab, use access keys or
activate the access keys. the arrow keys.
Move the focus to commands on the
Tab key or Shift+Tab
ribbon.
Move down, up, left, or right, respectively,
Arrow keys
among the items on the ribbon.
Show the tooltip for the ribbon element
Ctrl+Shift+F10
currently in focus.
Activate a selected button. Spacebar or Enter
Open the list for a selected command. Down arrow key
Open the menu for a selected button. Alt+Down arrow key
When a menu or submenu is open, move to
Down arrow key
the next command.
Expand or collapse the ribbon. Ctrl+F1
Shift+F10
Open a context menu. Or, on a Windows keyboard, the Windows Menu key
(usually between the Alt Gr and right Ctrl keys)
Move to the submenu when a main menu
Left arrow key
is open or selected.
Move from one group of controls to
Ctrl+Left or Right arrow key
another.
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Keyboard shortcuts for navigating in cells
To do this Press
Move to the previous cell in a worksheet or the previous option in a
Shift+Tab
dialog box.
Move one cell up in a worksheet. Up arrow key
Move one cell down in a worksheet. Down arrow key
Move one cell left in a worksheet. Left arrow key
Move one cell right in a worksheet. Right arrow key
Move to the edge of the current data region in a worksheet. Ctrl+Arrow key
Enter the End mode, move to the next nonblank cell in the same
column or row as the active cell, and turn off End mode. If the cells End, Arrow key
are blank, move to the last cell in the row or column.
To do this Press
Move to the last cell on a worksheet, to the lowest used row of the
Ctrl+End
rightmost used column.
Extend the selection of cells to the last used cell on the worksheet
Ctrl+Shift+End
(lower-right corner).
Move to the cell in the upper-left corner of the window when Scroll
Home+Scroll lock
lock is turned on.
Move to the beginning of a worksheet. Ctrl+Home
Move one screen down in a worksheet. Page down
Move to the next sheet in a workbook. Ctrl+Page down
Move one screen to the right in a worksheet. Alt+Page down
Move one screen up in a worksheet. Page up
Move one screen to the left in a worksheet. Alt+Page up
Move to the previous sheet in a workbook. Ctrl+Page up
Move one cell to the right in a worksheet. Or, in a protected
Tab key
worksheet, move between unlocked cells.
Open the list of validation choices on a cell that has data validation
Alt+Down arrow key
option applied to it.
Ctrl+Alt+5, then the Tab key
Cycle through floating shapes, such as text boxes or images.
repeatedly
Exit the floating shape navigation and return to the normal
Esc
navigation.
Ctrl+Shift, then scroll your mouse
Scroll horizontally. wheel up to go left, down to go
right
Zoom in. Ctrl+Alt+Equal sign ( = )
Zoom out. Ctrl+Alt+Minus sign (-)
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Keyboard shortcuts for formatting cells
To do this Press
Open the Format Cells dialog box. Ctrl+1
Format fonts in the Format Cells dialog box. Ctrl+Shift+F or Ctrl+Shift+P
Edit the active cell and put the insertion point at the end of its contents. Or,
if editing is turned off for the cell, move the insertion point into the formula
F2
bar. If editing a formula, toggle Point mode off or on so you can use the
arrow keys to create a reference.
Insert a note. Shift+F2
Open and edit a cell note. Shift+F2
Insert a threaded comment. Ctrl+Shift+F2
Open and reply to a threaded comment. Ctrl+Shift+F2
Open the Insert dialog box to insert blank cells. Ctrl+Shift+Plus sign (+)
Open the Delete dialog box to delete selected cells. Ctrl+Minus sign (-)
Enter the current time. Ctrl+Shift+Colon (:)
Enter the current date. Ctrl+Semicolon (;)
To do this Press
Switch between displaying cell values or formulas in the worksheet. Ctrl+Grave accent (`)
Copy a formula from the cell above the active cell into the cell or the
Ctrl+Apostrophe (')
formula bar.
Move the selected cells. Ctrl+X
Copy the selected cells. Ctrl+C
Paste content at the insertion point, replacing any selection. Ctrl+V
Open the Paste Special dialog box. Ctrl+Alt+V
Italicize text or remove italic formatting. Ctrl+I or Ctrl+3
Bold text or remove bold formatting. Ctrl+B or Ctrl+2
Underline text or remove underline. Ctrl+U or Ctrl+4
Apply or remove strikethrough formatting. Ctrl+5
Switch between hiding objects, displaying objects, and displaying
Ctrl+6
placeholders for objects.
Ctrl+Shift+Ampersand sign
Apply an outline border to the selected cells.
(&)
Remove the outline border from the selected cells. Ctrl+Shift+Underscore (_)
Display or hide the outline symbols. Ctrl+8
Use the Fill Down command to copy the contents and format of the topmost
Ctrl+D
cell of a selected range into the cells below.
Apply the General number format. Ctrl+Shift+Tilde sign (~)
Apply the Currency format with two decimal places (negative numbers in
Ctrl+Shift+Dollar sign ($)
parentheses).
Apply the Percentage format with no decimal places. Ctrl+Shift+Percent sign (%)
Apply the Scientific number format with two decimal places. Ctrl+Shift+Caret sign (^)
Apply the Date format with the day, month, and year. Ctrl+Shift+Number sign (#)
Apply the Time format with the hour and minute, and AM or PM. Ctrl+Shift+At sign (@)
Apply the Number format with two decimal places, thousands separator, Ctrl+Shift+Exclamation
and minus sign (-) for negative values. point (!)
Open the Insert hyperlink dialog box. Ctrl+K
Check spelling in the active worksheet or selected range. F7
Display the Quick Analysis options for selected cells that contain data. Ctrl+Q
Display the Create Table dialog box. Ctrl+L or Ctrl+T
Open the Workbook Statistics dialog box. Ctrl+Shift+G
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Keyboard shortcuts in the Paste Special dialog box in Excel 2013
In Excel 2013, you can paste a specific aspect of the copied data like its formatting or value using the
Paste Special options. After you’ve copied the data, press Ctrl+Alt+V, or Alt+E+S to open the Paste
Special dialog box.

Tip: You can also select Home > Paste > Paste Special.
To pick an option in the dialog box, press the underlined letter for that option. For example, press the
letter C to pick the Comments option.
To do this Press
Paste all cell contents and formatting. A
Paste only the formulas as entered in the formula bar. F
Paste only the values (not the formulas). V
Paste only the copied formatting. T
Paste only comments and notes attached to the cell. C
Paste only the data validation settings from copied cells. N
Paste all cell contents and formatting from copied cells. H
Paste all cell contents without borders. X
Paste only column widths from copied cells. W
Paste only formulas and number formats from copied cells. R
Paste only the values (not formulas) and number formats from copied cells. U
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Keyboard shortcuts for making selections and performing actions
To do this Press
Select the entire worksheet. Ctrl+A or Ctrl+Shift+Spacebar
Select the current and next sheet in a workbook. Ctrl+Shift+Page down
Select the current and previous sheet in a workbook. Ctrl+Shift+Page up
Extend the selection of cells by one cell. Shift+Arrow key
Extend the selection of cells to the last nonblank cell in the
same column or row as the active cell, or if the next cell is Ctrl+Shift+Arrow key
blank, to the next nonblank cell.
Turn extend mode on and use the arrow keys to extend a
F8
selection. Press again to turn off.
Add a non-adjacent cell or range to a selection of cells by using
Shift+F8
the arrow keys.
Start a new line in the same cell. Alt+Enter
Fill the selected cell range with the current entry. Ctrl+Enter
Complete a cell entry and select the cell above. Shift+Enter
Select an entire column in a worksheet. Ctrl+Spacebar
Select an entire row in a worksheet. Shift+Spacebar
Select all objects on a worksheet when an object is selected. Ctrl+Shift+Spacebar
Extend the selection of cells to the beginning of the worksheet. Ctrl+Shift+Home
Select the current region if the worksheet contains data. Press
a second time to select the current region and its summary Ctrl+A or Ctrl+Shift+Spacebar
rows. Press a third time to select the entire worksheet.
Select the current region around the active cell. Ctrl+Shift+Asterisk sign (*)
Select the first command on the menu when a menu or
Home
submenu is visible.
Repeat the last command or action, if possible. Ctrl+Y
Undo the last action. Ctrl+Z
While hovering over the collapsed items,
Expand grouped rows or columns. press and hold the Shift key and scroll
down.
To do this Press
While hovering over the expanded
Collapse grouped rows or columns. items, press and hold the Shift key and
scroll up.
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Keyboard shortcuts for working with data, functions, and the formula bar
To do this Press
Edit the active cell and put the insertion point at the end of its contents. Or, if
editing is turned off for the cell, move the insertion point into the formula bar.
F2
If editing a formula, toggle Point mode off or on so you can use the arrow keys
to create a reference.
Expand or collapse the formula bar. Ctrl+Shift+U
Cancel an entry in the cell or formula bar. Esc
Complete an entry in the formula bar and select the cell below. Enter
Move the cursor to the end of the text when in the formula bar. Ctrl+End
Select all text in the formula bar from the cursor position to the end. Ctrl+Shift+End
Calculate all worksheets in all open workbooks. F9
Calculate the active worksheet. Shift+F9
Calculate all worksheets in all open workbooks, regardless of whether they
Ctrl+Alt+F9
have changed since the last calculation.
Check dependent formulas, and then calculate all cells in all open workbooks,
Ctrl+Alt+Shift+F9
including cells not marked as needing to be calculated.
Display the menu or message for an Error Checking button. Alt+Shift+F10
Display the Function Arguments dialog box when the insertion point is to the
Ctrl+A
right of a function name in a formula.
Insert argument names and parentheses when the insertion point is to the right
Ctrl+Shift+A
of a function name in a formula.
Insert the AutoSum formula Alt+Equal sign ( = )
Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill
Ctrl+E
the current column
Cycle through all combinations of absolute and relative references in a formula
F4
if a cell reference or range is selected.
Insert a function. Shift+F3
Copy the value from the cell above the active cell into the cell or the formula Ctrl+Shift+Straight
bar. quotation mark (")
Create an embedded chart of the data in the current range. Alt+F1
Create a chart of the data in the current range in a separate Chart sheet. F11
Define a name to use in references. Alt+M, M, D
Paste a name from the Paste Name dialog box (if names have been defined in
F3
the workbook).
Move to the first field in the next record of a data form. Enter
Create, run, edit, or delete a macro. Alt+F8
Open the Microsoft Visual Basic For Applications Editor. Alt+F11
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Keyboard shortcuts for refreshing external data
Use the following keys to refresh data from external data sources.
To do this Press
Stop a refresh operation. Esc
Refresh data in the current worksheet. Ctrl+F5
Refresh all data in the workbook. Ctrl+Alt+F5
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Power Pivot keyboard shortcuts
Use the following keyboard shortcuts with Power Pivot in Microsoft 365, Excel 2019, Excel 2016, and
Excel 2013.
To do this Press
Open the context menu for the selected cell, column, or row. Shift+F10
Select the entire table. Ctrl+A
Copy selected data. Ctrl+C
Delete the table. Ctrl+D
Move the table. Ctrl+M
Rename the table. Ctrl+R
Save the file. Ctrl+S
Redo the last action. Ctrl+Y
Undo the last action. Ctrl+Z
Select the current column. Ctrl+Spacebar
Select the current row. Shift+Spacebar
Select all cells from the current location to the last cell of the column. Shift+Page down
Select all cells from the current location to the first cell of the column. Shift+Page up
Select all cells from the current location to the last cell of the row. Shift+End
Select all cells from the current location to the first cell of the row. Shift+Home
Move to the previous table. Ctrl+Page up
Move to the next table. Ctrl+Page down
Move to the first cell in the upper-left corner of selected table. Ctrl+Home
Move to the last cell in the lower-right corner of selected table. Ctrl+End
Move to the first cell of the selected row. Ctrl+Left arrow key
Ctrl+Right arrow
Move to the last cell of the selected row.
key
Move to the first cell of the selected column. Ctrl+Up arrow key
Ctrl+Down arrow
Move to the last cell of selected column.
key
Close a dialog box or cancel a process, such as a paste operation. Ctrl+Esc
Alt+Down arrow
Open the AutoFilter Menu dialog box.
key
Open the Go To dialog box. F5
Recalculate all formulas in the Power Pivot window. For more information, see
F9
Recalculate Formulas in Power Pivot.
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Function keys
Key Description
F1 alone: displays the Excel Help task pane.
Ctrl+F1: displays or hides the ribbon.
F1
Alt+F1: creates an embedded chart of the data in the current range.
Alt+Shift+F1: inserts a new worksheet.
F2 alone: edit the active cell and put the insertion point at the end of its contents. Or, if editing is
turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle
F2 Point mode off or on so you can use the arrow keys to create a reference.
Shift+F2: adds or edits a cell note.
Ctrl+F2: displays the print preview area on the Print tab in the Backstage view.
F3 alone: displays the Paste Name dialog box. Available only if names have been defined in the
F3 workbook.
Shift+F3: displays the Insert Function dialog box.
F4 alone: repeats the last command or action, if possible.
When a cell reference or range is selected in a formula, F4 cycles through all the various
F4 combinations of absolute and relative references.
Ctrl+F4: closes the selected workbook window.
Alt+F4: closes Excel.
F5 alone: displays the Go To dialog box.
F5
Ctrl+F5: restores the window size of the selected workbook window.
F6 alone: switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet
that has been split, F6 includes the split panes when switching between panes and the ribbon area.
F6 Shift+F6: switches between the worksheet, Zoom controls, task pane, and ribbon.
Ctrl+F6: switches between two Excel windows.
Ctrl+Shift+F6: switches between all Excel windows.
F7 alone: Opens the Spelling dialog box to check spelling in the active worksheet or selected range.
F7 Ctrl+F7: performs the Move command on the workbook window when it is not maximized. Use the
arrow keys to move the window, and when finished press Enter, or Esc to cancel.
F8 alone: turns extend mode on or off. In extend mode, Extended Selection appears in the status
line, and the arrow keys extend the selection.
Shift+F8: enables you to add a non-adjacent cell or range to a selection of cells by using the arrow
F8
keys.
Ctrl+F8: performs the Size command when a workbook is not maximized.
Alt+F8: displays the Macro dialog box to create, run, edit, or delete a macro.
F9 alone: calculates all worksheets in all open workbooks.
Shift+F9: calculates the active worksheet.
Ctrl+Alt+F9: calculates all worksheets in all open workbooks, regardless of whether they have
F9 changed since the last calculation.
Ctrl+Alt+Shift+F9: rechecks dependent formulas, and then calculates all cells in all open workbooks,
including cells not marked as needing to be calculated.
Ctrl+F9: minimizes a workbook window to an icon.
F10 alone: turns key tips on or off. (Pressing Alt does the same thing.)
Shift+F10: displays the context menu for a selected item.
F10
Alt+Shift+F10: displays the menu or message for an Error Checking button.
Ctrl+F10: maximizes or restores the selected workbook window.
F11 F11 alone: creates a chart of the data in the current range in a separate Chart sheet.
Key Description
Shift+F11: inserts a new worksheet.
Alt+F11: opens the Microsoft Visual Basic For Applications Editor, in which you can create a macro
by using Visual Basic for Applications (VBA).
F12 F12 alone: displays the Save As dialog box.
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Other useful shortcut keys
Key Description
Displays the Key Tips (new shortcuts) on the ribbon.
For example,
Alt Alt, W, P switches the worksheet to Page Layout view.
Alt, W, L switches the worksheet to Normal view.
Alt, W, I switches the worksheet to Page Break Preview view.
Move one cell up, down, left, or right in a worksheet.
Ctrl+Arrow key moves to the edge of the current data region in a worksheet.
Shift+Arrow key extends the selection of cells by one cell.
Ctrl+Shift+Arrow key extends the selection of cells to the last nonblank cell in the same
column or row as the active cell, or if the next cell is blank, extends the selection to the next
nonblank cell.
Arrow Left or Right arrow key selects the tab to the left or right when the ribbon is selected. When
keys a submenu is open or selected, these arrow keys switch between the main menu and the
submenu. When a ribbon tab is selected, these keys navigate the tab buttons.
Down or Up arrow key selects the next or previous command when a menu or submenu is
open. When a ribbon tab is selected, these keys navigate up or down the tab group.
In a dialog box, arrow keys move between options in an open drop-down list, or between
options in a group of options.
Down or Alt+Down arrow key opens a selected drop-down list.
Deletes one character to the left in the formula bar.
Backspace Clears the content of the active cell.
In cell editing mode, it deletes the character to the left of the insertion point.
Removes the cell contents (data and formulas) from selected cells without affecting cell
Delete formats, threaded comments, or notes.
In cell editing mode, it deletes the character to the right of the insertion point.
End turns End mode on or off. In End mode, you can press an arrow key to move to the next
nonblank cell in the same column or row as the active cell. End mode turns off automatically
after pressing the arrow key. Make sure to press End again before pressing the next arrow
key. End mode is shown in the status bar when it is on.
If the cells are blank, pressing End followed by an arrow key moves to the last cell in the row
or column.
End
End also selects the last command on the menu when a menu or submenu is visible.
Ctrl+End moves to the last cell on a worksheet, to the lowest used row of the rightmost used
column. If the cursor is in the formula bar, Ctrl+End moves the cursor to the end of the text.
Ctrl+Shift+End extends the selection of cells to the last used cell on the worksheet (lower-
right corner). If the cursor is in the formula bar, Ctrl+Shift+End selects all text in the formula
bar from the cursor position to the end—this does not affect the height of the formula bar.
Enter Completes a cell entry from the cell or the formula bar and selects the cell below (by
default).
Key Description
In a data form, it moves to the first field in the next record.
Opens a selected menu (press F10 to activate the menu bar) or performs the action for a
selected command.
In a dialog box, it performs the action for the default command button in the dialog box (the
button with the bold outline, often the OK button).
Alt+Enter starts a new line in the same cell.
Ctrl+Enter fills the selected cell range with the current entry.
Shift+Enter completes a cell entry and selects the cell above.
Cancels an entry in the cell or formula bar.
Closes an open menu or submenu, dialog box, or message window.
Esc
It also closes full screen mode when this mode has been applied and returns to normal
screen mode to display the ribbon and status bar again.
Moves to the beginning of a row in a worksheet.
Moves to the cell in the upper-left corner of the window when Scroll lock is turned on.
Home Selects the first command on the menu when a menu or submenu is visible.
Ctrl+Home moves to the beginning of a worksheet.
Ctrl+Shift+Home extends the selection of cells to the beginning of the worksheet.
Moves one screen down in a worksheet.
Alt+Page down moves one screen to the right in a worksheet.
Page down
Ctrl+Page down moves to the next sheet in a workbook.
Ctrl+Shift+Page down selects the current and next sheet in a workbook.
Moves one screen up in a worksheet.
Alt+Page up moves one screen to the left in a worksheet.
Page up
Ctrl+Page up moves to the previous sheet in a workbook.
Ctrl+Shift+Page up selects the current and previous sheet in a workbook.
Hold the Shift key while you drag a selected row, column, or selected cells to move the
Shift
selected cells and drop to insert them in a new location.
In a dialog box, performs the action for the selected button, or selects or clears a checkbox.
Ctrl+Spacebar selects an entire column in a worksheet.
Shift+Spacebar selects an entire row in a worksheet.
Ctrl+Shift+Spacebar selects the entire worksheet.
Spacebar If the worksheet contains data, Ctrl+Shift+Spacebar selects the current region. Pressing
Ctrl+Shift+Spacebar a second time selects the current region and its summary rows. Pressing
Ctrl+Shift+Spacebar a third time selects the entire worksheet.
When an object is selected, Ctrl+Shift+Spacebar selects all objects on a worksheet.
Alt+Spacebar displays the Control menu for the Excel window.
Moves one cell to the right in a worksheet.
Moves between unlocked cells in a protected worksheet.
Moves to the next option or option group in a dialog box.
Shift+Tab moves to the previous cell in a worksheet or the previous option in a dialog box.
Tab key
Ctrl+Tab switches to the next tab in a dialog box, or (if no dialog box is open) switches
between two Excel windows.
Ctrl+Shift+Tab switches to the previous tab in a dialog box, or (if no dialog box is open)
switches between all Excel windows.
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See also
Excel help center
Basic tasks using a screen reader with Excel
Use a screen reader to explore and navigate Excel
Accessibility support for Excel
This article describes the keyboard shortcuts, function keys, and some other common shortcut keys in
Excel for Mac.
Notes:
The settings in some versions of the Mac operating system (OS) and some utility applications might
conflict with keyboard shortcuts and function key operations in Office for Mac.
If you don't find a keyboard shortcut here that meets your needs, you can create a custom keyboard
shortcut. For instructions, go to Create a custom keyboard shortcut for Office for Mac.
Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in
Excel for Mac. However, not all do.

To quickly find a shortcut in this article, you can use the Search. Press +F, and then type your
search words.
Click-to-add is available but requires a setup. Select Excel> Preferences > Edit > Enable click to add or
Suggest formula variations that are supported by older version of Excel Enable Click to Add Mode. To
start a formula, type an equal sign ( = ), and then select cells to add them together. The plus sign (+) will
be added automatically.
In this topic
Frequently used shortcuts
Shortcut conflicts
Change system preferences for keyboard shortcuts with the mouse
Work in windows and dialog boxes
Move and scroll in a sheet or workbook
Enter data on a sheet
Work in cells or the Formula bar
Format and edit data
Select cells, columns, or rows
Work with a selection
Use charts
Sort, filter, and use PivotTable reports
Outline data
Use function key shortcuts
Change function key preferences with the mouse
Drawing
Frequently used shortcuts
This table itemizes the most frequently used shortcuts in Excel for Mac.
To do this Press

+V
Paste selection.
or
Control+V
Copy selection.
+C
or
To do this Press
Control+C
Clear selection. Delete

+S
Save workbook.
or
Control+S

+Z
Undo action.
or
Control+Z

+Y
or
Redo action. Control+Y
or

+Shift+Z

+X
or
Cut selection. Control+X
or

Shift+

+B
Apply bold formatting.
or
Control+B

+P
Print workbook.
or
Control+P
Open Visual Basic. Option+F11

+D
Fill cells down.
or
Control+D

+R
Fill cells right.
or
Control+R
Insert cells. Control+Shift+Equal sign ( = )
Delete cells.
+Hyphen (-)
or
To do this Press
Control+Hyphen (-)

+Equal sign ( = )
Calculate all open workbooks.
or
F9

+W
Close window.
or
Control+W
Quit Excel.
+Q
Control+G
Display the Go To dialog box. or
F5

+1
Display the Format Cells dialog box.
or
Control+1
Control+H
or
Display the Replace dialog box.
+Shift+H

+Control+V
or
Use Paste Special. Control+Option+V
or

+Option+V
Apply underline formatting.
+U

+I
Apply italic formatting.
or
Control+I

+N
Open a new blank workbook.
or
Control+N
Create a new workbook from template.
+Shift+P

+Shift+S
Display the Save As dialog box.
or
F12
To do this Press
F1
or
Display the Help window.
+Forward slash (/)

+A
Select all. or

+Shift+Spacebar

+Shift+F
Add or remove a filter.
or
Control+Shift+L
Minimize or maximize the ribbon tabs.
+Option+R

+O
Display the Open dialog box.
or
Control+O
Check spelling. F7
Open the thesaurus. Shift+F7
Display the Formula Builder. Shift+F3
Open the Define Name dialog box.
+F3
Insert or reply to a threaded comment.
+Return
Open the Create names dialog box.
+Shift+F3
Insert a new sheet. * Shift+F11

+P
Print preview.
or
Control+P
Top of Page
Shortcut conflicts
Some Windows keyboard shortcuts conflict with the corresponding default macOS keyboard shortcuts.
This topic flags such shortcuts with an asterisk (*). To use these shortcuts, you might have to change
your Mac keyboard settings to change the Show Desktop shortcut for the key.
Change system preferences for keyboard shortcuts with the mouse
On the Apple menu, select System Preferences.
Select Keyboard.
Select the Shortcuts tab.
In the navigation pane on the left, select Mission Control.
Clear the checkbox for the keyboard shortcut that you want to use.
Top of Page
Work in windows and dialog boxes
To do this Press
Expand or minimize the ribbon.
+Option+R
Switch to full screen view.
+Control+F
Switch to the next application.
+Tab
Switch to the previous application.
Shift+ +Tab
Close the active workbook window.
+W
Take a screenshot and save it on your desktop.
Shift+ +3
Minimize the active window. Control+F9
Control+F10
or
Maximize or restore the active window.
+F10
Hide Excel.
+H
Move to the next box, option, control, or command. Tab key
Move to the previous box, option, control, or command. Shift+Tab
Exit a dialog box or cancel an action. Esc
Perform the action assigned to the default button (the button with the bold outline). Return
Cancel the command and close the dialog box or menu. Esc
Top of Page
Move and scroll in a sheet or workbook
To do this Press
Move one cell up, down, left, or right. Arrow keys
Move to the edge of the current data region.
+Arrow key
Home
Move to the beginning of the row.
On a MacBook, Fn+Left arrow key
Control+Home
Move to the beginning of the sheet.
On a MacBook, Control+Fn+Left arrow key
Control+End
Move to the last cell in use on the sheet.
On a MacBook, Control+Fn+Right arrow key
Page down
Move down one screen.
On a MacBook, Fn+Down arrow key
Page up
Move up one screen.
On a MacBook, Fn+Up arrow key
Option+Page down
Move one screen to the right.
On a MacBook, Fn+Option+Down arrow key
Move one screen to the left. Option+Page up
To do this Press
On a MacBook, Fn+Option+Up arrow key
Control+Page down
Move to the next sheet in the workbook. or
Option+Right arrow key
Control+Page down
Move to the previous sheet in the workbook. or
Option+Left arrow key
Scroll to display the active cell. Control+Delete
Display the Go To dialog box. Control+G
Control+F
Display the Find dialog box. or
Shift+F5
Access search (when in a cell or when a cell is
selected). +F
Move between unlocked cells on a protected
Tab key
sheet.
Shift, then scroll the mouse wheel up for left, down
Scroll horizontally.
for right
Tip: To use the arrow keys to move between cells in Excel for Mac 2011, you must turn Scroll Lock off. To
toggle Scroll Lock off or on, press Shift+F14. Depending on the type of your keyboard, you might need to
use the Control, Option, or the Command key instead of the Shift key. If you are using a MacBook, you
might need to plug in a USB keyboard to use the F14 key combination.
Top of Page
Enter data on a sheet
To do this Press
Edit the selected cell. F2
Complete a cell entry and move forward in the selection. Return
Option+Return or
Start a new line in the same cell.
Control+Option+Return

+Return
Fill the selected cell range with the text that you type.
or
Control+Return
Complete a cell entry and move up in the selection. Shift+Return
Complete a cell entry and move to the right in the selection. Tab key
Complete a cell entry and move to the left in the selection. Shift+Tab
Cancel a cell entry. Esc
Delete the character to the left of the insertion point or delete the
Delete
selection.
Delete the character to the right of the insertion point or delete the
selection.
Note: Some smaller keyboards do not have this key. On a MacBook, Fn+Delete
Delete text to the end of the line.
Note: Some smaller keyboards do not have this key. Control+
To do this Press
On a MacBook, Control+Fn+Delete
Move one character up, down, left, or right. Arrow keys
Home
Move to the beginning of the line.
On a MacBook, Fn+Left arrow key
Insert a note. Shift+F2
Open and edit a cell note. Shift+F2
Insert a threaded comment.
+Shift+F2
Open and reply to a threaded comment.
+Shift+F2
Control+D
or
Fill down.
+D
Control+R
or
Fill to the right.
+R
Invoke Flash Fill to automatically recognize patterns in adjacent
Control+E
columns and fill the current column.
Define a name. Control+L
Top of Page
Work in cells or the Formula bar
To do this Press
Edit the selected cell. F2
Expand or collapse the formula bar. Control+Shift+U
Edit the active cell and then clear it or delete the preceding
Delete
character in the active cell as you edit the cell contents.
Complete a cell entry. Return

Shift+ +Return
Enter a formula as an array formula.
or
Control+Shift+Return
Cancel an entry in the cell or formula bar. Esc
Display the Formula Builder after you type a valid function name in
Control+A
a formula

+K
Insert a hyperlink.
or
Control+K
Edit the active cell and position the insertion point at the end of
Control+U
the line.
Open the Formula Builder. Shift+F3
Calculate the active sheet. Shift+F9
To do this Press
Display the context menu. Shift+F10
Start a formula. Equal sign ( = )

Toggle the formula reference style between absolute, relative, and +T

mixed. or
F4
Insert the AutoSum formula.
Shift+ +T
Enter the date. Control+Semicolon (;)
Enter the time.
+Semicolon (;)
Copy the value from the cell above the active cell into the cell or Control+Shift+Inch mark/Straight
the formula bar. double quote (")
Alternate between displaying cell values and displaying cell
Control+Grave accent (`)
formulas.
Copy a formula from the cell above the active cell into the cell or
Control+Apostrophe (')
the formula bar.
Display the AutoComplete list. Option+Down arrow key
Define a name. Control+L
Open the Smart Lookup pane.
Control+Option+ +L
Top of Page
Format and edit data
To do this Press
Edit the selected cell. F2

+T
Create a table.
or
Control+T

+Option+Return
Insert a line break in a cell.
or
Control+Option+Return
Insert special characters like symbols, including emoji.
Control+ +Spacebar

Increase font size. Shift+ +Right angle bracket

(>)

Decrease font size. Shift+ +Left angle bracket

(<)
Align center.
+E
To do this Press
Align left.
+L
Display the Modify Cell Style dialog box.
Shift+ +L
Display the Format Cells dialog box.
+1
Apply the general number format. Control+Shift+Tilde (~)
Apply the currency format with two decimal places (negative numbers
Control+Shift+Dollar sign ($)
appear in red with parentheses).
Apply the percentage format with no decimal places. Control+Shift+Percent sign (%)
Apply the exponential number format with two decimal places. Control+Shift+Caret (^)
Apply the date format with the day, month, and year. Control+Shift+Number sign (#)
Apply the time format with the hour and minute, and indicate AM or
Control+Shift+At symbol (@)
PM.
Apply the number format with two decimal places, thousands Control+Shift+Exclamation
separator, and minus sign (-) for negative values. point (!)
Apply the outline border around the selected cells.
+Option+Zero (0)
Add an outline border to the right of the selection.
+Option+Right arrow key
Add an outline border to the left of the selection.
+Option+Left arrow key
Add an outline border to the top of the selection.
+Option+Up arrow key
Add an outline border to the bottom of the selection.
+Option+Down arrow key
Remove outline borders.
+Option+Hyphen
Apply or remove bold formatting.
+B
Apply or remove italic formatting.
+I
Apply or remove underline formatting.
+U
Apply or remove strikethrough formatting.
Shift+ +X

+Right parenthesis ())

Hide a column.
or
Control+Right parenthesis ())
Unhide a column.
Shift+ +Right parenthesis
())
or
To do this Press
Control+Shift+Right parenthesis
())

+Left parenthesis (()

Hide a row.
or
Control+Left parenthesis (()

Shift+ +Left parenthesis (()

Unhide a row. or
Control+Shift+Left parenthesis
(()
Edit the active cell. Control+U
Cancel an entry in the cell or the formula bar. Esc
Edit the active cell and then clear it or delete the preceding character in
Delete
the active cell as you edit the cell contents.
Paste text into the active cell.
+V
Complete a cell entry Return

+Return
Give selected cells the current cell's entry.
or
Control+Return

Shift+ +Return
Enter a formula as an array formula.
or
Control+Shift+Return
Display the Formula Builder after you type a valid function name in a
Control+A
formula.
Top of Page
Select cells, columns, or rows
To do this Press
Extend the selection by one cell. Shift+Arrow key
Extend the selection to the last nonblank cell in the same
column or row as the active cell. Shift+ +Arrow key
Shift+Home
Extend the selection to the beginning of the row.
On a MacBook, Shift+Fn+Left arrow key
Control+Shift+Home
Extend the selection to the beginning of the sheet. On a MacBook, Control+Shift+Fn+Left arrow
key
Control+Shift+End
Extend the selection to the last cell used
On a MacBook, Control+Shift+Fn+Right
on the sheet (lower-right corner).
arrow key
Select the entire column. Control+Spacebar
Select the entire row. Shift+Spacebar
To do this Press
Select the entire sheet.
+A
Select only visible cells.
Shift+ +Asterisk (*)
Shift+Delete
Select only the active cell when multiple cells are selected.
(not the forward delete key found on
full keyboards)
Shift+Page down
Extend the selection down one screen.
On a MacBook, Shift+Fn+Down arrow key
Shift+Page up
Extend the selection up one screen
On a MacBook, Shift+Fn+Up arrow key
Alternate between hiding objects, displaying objects,
Control+6
and displaying placeholders for objects.
Turn on the capability to extend a selection
F8
by using the arrow keys.
Add another range of cells to the selection. Shift+F8
Select the current array, which is the array that the
Control+Forward slash (/)
active cell belongs to.
Select cells in a row that don't match the value
in the active cell in that row. Control+Backward slash (\)
You must select the row starting with the active cell.
Select only cells that are directly referred to by formulas in
Control+Shift+Left bracket ([)
the selection.
Select all cells that are directly or indirectly referred to by
Control+Shift+Left brace ({)
formulas in the selection.
Select only cells with formulas that refer directly to the
Control+Right bracket (])
active cell.
Select all cells with formulas that refer directly or indirectly
Control+Shift+Right brace (})
to the active cell.
Top of Page
Work with a selection
To do this Press

+C
Copy a selection.
or
Control+V

+V
Paste a selection.
or
Control+V

+X
Cut a selection.
or
Control+X
To do this Press
Clear a selection. Delete
Delete the selection. Control+Hyphen
Undo the last action.
+Z

+Right parenthesis ())

Hide a column.
or
Control+Right parenthesis ())

+Shift+Right parenthesis ())

Unhide a column.
or
Control+Shift+Right parenthesis ())

+Left parenthesis (()

Hide a row.
or
Control+Left parenthesis (()

+Shift+Left parenthesis (()

Unhide a row.
or
Control+Shift+Left parenthesis (()
Hold the Shift key while you drag a selected row, column, or selected cells
to move the selected cells and drop to insert them in a new location.
Move selected rows,
If you don't hold the Shift key while you drag and drop, the selected cells
columns, or cells.
will be cut from the original location and pasted to the new location (not
inserted).
Move from top to bottom
within the selection (down). Return
*
Move from bottom to top
Shift+Return
within the selection (up). *
Move from left to right
within the selection,
Tab key
or move down one cell if
only one column is selected.
Move from right to left
within the selection,
Shift+Tab
or move up one cell if only
one column is selected.
Move clockwise to the next
Control+Period (.)
corner of the selection.
Group selected cells.
+Shift+K
Ungroup selected cells.
+Shift+J
* These shortcuts might move in another direction other than down or up. If you'd like to change the
direction of these shortcuts using the mouse, select Excel > Preferences > Edit, and then, in After
pressing Return, move selection, select the direction you want to move to.
Top of Page
Use charts
To do this Press
Insert a new chart sheet. * F11
Cycle through chart object selection. Arrow keys
Top of Page
Sort, filter, and use PivotTable reports
To do this Press
Open the Sort dialog box.
+Shift+R

+Shift+F
Add or remove a filter.
or
Control+Shift+L
Display the Filter list or PivotTable page
Option+Down arrow key
field pop-up menu for the selected cell.
Top of Page
Outline data
To do this Press
Display or hide outline symbols. Control+8
Hide selected rows. Control+9
Unhide selected rows. Control+Shift+Left parenthesis (()
Hide selected columns. Control+Zero (0)
Unhide selected columns. Control+Shift+Right parenthesis ())
Top of Page
Use function key shortcuts
Excel for Mac uses the function keys for common commands, including Copy and Paste. For quick access
to these shortcuts, you can change your Apple system preferences, so you don't have to press the Fn key
every time you use a function key shortcut.
Note: Changing system function key preferences affects how the function keys work for your Mac, not
just Excel for Mac. After changing this setting, you can still perform the special features printed on a
function key. Just press the Fn key. For example, to use the F12 key to change your volume, you would
press Fn+F12.
If a function key doesn't work as you expect it to, press the Fn key in addition to the function key. If you
don't want to press the Fn key each time, you can change your Apple system preferences. For
instructions, go to Change function key preferences with the mouse.
The following table provides the function key shortcuts for Excel for Mac.
To do this Press
Display the Help window. F1
Edit the selected cell. F2
Insert a note or open and edit a cell note. Shift+F2
Insert a threaded comment or open and reply to a threaded comment.
+Shift+F2
To do this Press
Open the Save dialog box. Option+F2
Open the Formula Builder. Shift+F3
Open the Define Name dialog box.
+F3
Close a window or a dialog box.
+F4
Display the Go To dialog box. F5
Display the Find dialog box. Shift+F5
Move to the Search Sheet dialog box. Control+F5
Switch focus between the worksheet, ribbon, task pane, and status bar. F6 or Shift+F6
Check spelling. F7
Shift+F7
or
Open the thesaurus.
Control+Option+
+R
Extend the selection. F8
Add to the selection. Shift+F8
Display the Macro dialog box. Option+F8
Calculate all open workbooks. F9
Calculate the active sheet. Shift+F9
Minimize the active window. Control+F9
Display the context menu, or "right click" menu. Shift+F10
Display a pop-up menu (on object button menu), such as by clicking the button
Option+Shift+F10
after you paste into a sheet.
Control+F10
or
Maximize or restore the active window.
+F10
Insert a new chart sheet.* F11
Insert a new sheet.* Shift+F11
Insert an Excel 4.0 macro sheet.
+F11
Open Visual Basic. Option+F11
Display the Save As dialog box. F12
Display the Open dialog box.
+F12
Top of Page
Change function key preferences with the mouse
On the Apple menu, select System Preferences > Keyboard.
On the Keyboard tab, select the checkbox for Use all F1, F2, etc. keys as standard function keys.
Drawing
To do this Press
Toggle Drawing mode on and off.
+Control+Z
Top of Page
See also
Excel help center
Use a screen reader to explore and navigate Excel
Basic tasks using a screen reader with Excel
Screen reader support for Excel
This article describes the keyboard shortcuts in Excel for iOS.
Notes:
If you're familiar with keyboard shortcuts on your macOS computer, the same key combinations work
with Excel for iOS using an external keyboard, too.

To quickly find a shortcut, you can use the Search. Press +F and then type your search words.
In this topic
Navigate the worksheet
Format and edit data
Work in cells or the formula bar
Navigate the worksheet
To do this Press
Move one cell to the right. Tab key
Move one cell up, down, left, or right. Arrow keys
Move to the next sheet in the workbook. Option+Right arrow key
Move to the previous sheet in the workbook. Option+Left arrow key
Top of Page
Format and edit data
To do this Press
Apply outline border.
+Option+0
Remove outline border.
+Option+Hyphen (-)
Hide column(s).
+0
Hide row(s). Control+9
Unhide column(s).
Shift+ +0 or Shift+Control+Right parenthesis ())
Unhide row(s). Shift+Control+9 or Shift+Control+Left parenthesis (()
Top of Page
Work in cells or the formula bar
To do this Press
Move to the cell on the right. Tab key
Move within cell text. Arrow keys
Copy a selection.
+C
To do this Press
Paste a selection.
+V
Cut a selection.
+X
Undo an action.
+Z
Redo an action.
+Y or +Shift+Z
Apply bold formatting to the selected text.
+B
Apply italic formatting to the selected text.
+I
Underline the selected text.
+U
Select all.
+A
Select a range of cells. Shift+Left or Right arrow key

Insert a line break within a cell. +Option+Return or

Control+Option+Return
Move the cursor to the beginning of the current line within a
cell. +Left arrow key
Move the cursor to the end of the current line within a cell.
+Right arrow key
Move the cursor to the beginning of the current cell.
+Up arrow key
Move the cursor to the end of the current cell.
+Down arrow key
Move the cursor up by one paragraph within a cell that
Option+Up arrow key
contains a line break.
Move the cursor down by one paragraph within a cell that
Option+Down arrow key
contains a line break.
Move the cursor right by one word. Option+Right arrow key
Move the cursor left by one word. Option+Left arrow key
Insert an AutoSum formula.
Shift+ +T
Top of Page
See also
Excel help & learning
Screen reader support for Excel
Basic tasks using a screen reader with Excel
Use a screen reader to explore and navigate Excel
This article describes the keyboard shortcuts in Excel for Android.
Notes:
If you're familiar with keyboard shortcuts on your Windows computer, the same key combinations work
with Excel for Android using an external keyboard, too.
To quickly find a shortcut, you can use the Search. Press Control+F and then type your search words.
In this topic
Navigate the worksheet
Work with cells
Navigate the worksheet
To do this Press
Move one cell to the right. Tab key
Move one cell up, down, left, or right. Up, Down, Left, or Right arrow key
Top of Page
Work with cells
To do this Press
Save a worksheet. Control+S
Copy a selection. Control+C
Paste a selection. Control+V
Cut a selection. Control+X
Undo an action. Control+Z
Redo an action. Control+Y
Apply bold formatting. Control+B
Apply italic formatting. Control+I
Apply underline formatting. Control+U
Select all. Control+A
Find. Control+F
Insert a line break within a cell. Alt+Enter
Top of Page
See also
Excel help & learning
Screen reader support for Excel
Basic tasks using a screen reader with Excel
Use a screen reader to explore and navigate Excel
This article describes the keyboard shortcuts in Excel for the web.
Notes:
If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order
to edit documents, spreadsheets, or presentations with Office for the web. For more information, refer
to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update.
To quickly find a shortcut, you can use the Search. Press Ctrl+F and then type your search words.
When you use Excel for the web, we recommend that you use Microsoft Edge as your web browser.
Because Excel for the web runs in your web browser, the keyboard shortcuts are different from those in
the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the
commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser -
not Excel for the web.
In this article
Quick tips for using keyboard shortcuts with Excel for the web
Frequently used shortcuts
Access keys: Shortcuts for using the ribbon
Keyboard shortcuts for editing cells
Keyboard shortcuts for entering data
Keyboard shortcuts for editing data within a cell
Keyboard shortcuts for formatting cells
Keyboard shortcuts for moving and scrolling within worksheets
Keyboard shortcuts for working with objects
Keyboard shortcuts for working with cells, rows, columns, and objects
Keyboard shortcuts for moving within a selected range
Keyboard shortcuts for calculating data
Accessibility Shortcuts Menu (Alt+Shift+A)
Control keyboard shortcuts in Excel for the web by overriding browser keyboard shortcuts
Quick tips for using keyboard shortcuts with Excel for the web
To find any command quickly, press Alt+Windows logo key, Q to jump to the Search or Tell Me text
field. In Search or Tell Me, type a word or the name of a command you want (available only in Editing
mode). Search or Tell Me searches for related options and provides a list. Use the Up and Down arrow
keys to select a command, and then press Enter.
Depending on the version of Office you are using, the Search text field at the top of the app window
might be called Tell Me instead. Both offer a largely similar experience, but some options and search
results can vary.
To jump to a particular cell in a workbook, use the Go To option: press Ctrl+G, type the cell reference
(such as B14), and then press Enter.
If you use a screen reader, go to Accessibility Shortcuts Menu (Alt+Shift+A).
Frequently used shortcuts
These are the most frequently used shortcuts for Excel for the web.
To do this Press
Go to a specific cell. Ctrl+G
Move down. Page down or Down arrow key
Move up. Page up or Up arrow key
Print a workbook. Ctrl+P
Copy selection. Ctrl+C
Paste selection. Ctrl+V
Cut selection. Ctrl+X
Undo action. Ctrl+Z
Open workbook. Ctrl+O
Close workbook. Ctrl+W
Open the Save As dialog box. Alt+F2
Use Find. Ctrl+F or Shift+F3
Apply bold formatting. Ctrl+B
Windows keyboards: Shift+F10 or
Open the context menu. Windows Menu key
Other keyboards: Shift+F10
Jump to Search or Tell me. Alt+Q
Repeat Find downward. Shift+F4
Repeat Find upward. Ctrl+Shift+F4
Insert a chart. Alt+F1
To do this Press
Display the access keys (ribbon commands) on the classic
Alt+Period (.)
ribbon when using Narrator.
Top of Page
Access keys: Shortcuts for using the ribbon
Excel for the web offers access keys, keyboard shortcuts to navigate the ribbon. If you’ve used access
keys to save time on Excel for desktop computers, you’ll find access keys very similar in Excel for the
web.
In Excel for the web, access keys all start with Alt+Windows logo key, then add a letter for the ribbon
tab. For example, to go to the Review tab, press Alt+Windows logo key, R.
Note: To learn how to override the browser's Alt-based ribbon shortcuts, go to Control keyboard
shortcuts in Excel for the web by overriding browser keyboard shortcuts.
If you're using Excel for the web on a Mac computer, press Control+Option to start.

To get to the ribbon, press Alt+Windows logo key, or press Ctrl+F6 until you reach the Home tab.
To move between tabs on the ribbon, press the Tab key.
To hide the ribbon so you have more room to work, press Ctrl+F1. To display the ribbon again, press
Ctrl+F1.
Go to the access keys for the ribbon
To go directly to a tab on the ribbon, press one of the following access keys:
To do this Press
Alt+Windows logo
Go to the Search or Tell Me field on the ribbon and type a search term.
key, Q
Alt+Windows logo
Open the File menu.
key, F
Open the Home tab and format text and numbers or use other tools such as Sort Alt+Windows logo
& Filter. key, H
Open the Insert tab and insert a function, table, chart, hyperlink, or threaded Alt+Windows logo
comment. key, N
Alt+Windows logo
Open the Data tab and refresh connections or use data tools.
key, A
Open the Review tab and use the Accessibility Checker or work with threaded Alt+Windows logo
comments and notes. key, R
Open the View tab to choose a view, freeze rows or columns in your worksheet, Alt+Windows logo
or show gridlines and headers. key, W
Top of Page
Work in the ribbon tabs and menus
The shortcuts in this table can save time when you work with the ribbon tabs and ribbon menus.
To do this Press
Select the active tab of the ribbon and Alt+Windows logo key. To move to a different tab, use an
activate the access keys. access key or the Tab key.
Move the focus to commands on the ribbon. Enter, then the Tab key or Shift+Tab
Activate a selected button. Spacebar or Enter
Open the list for a selected command. Spacebar or Enter
Open the menu for a selected button. Alt+Down arrow key
To do this Press
When a menu or submenu is open, move to
Esc
the next command.
Top of Page
Keyboard shortcuts for editing cells
Tip: If a spreadsheet opens in the Viewing mode, editing commands won’t work. To switch to Editing
mode, press Alt+Windows logo key, Z, M, E.
To do this Press
Insert a row above the current row. Alt+Windows logo key, H, I, R
Insert a column to the left of the current column. Alt+Windows logo key, H, I, C
Cut selection. Ctrl+X
Copy selection. Ctrl+C
Paste selection. Ctrl+V
Undo an action. Ctrl+Z
Redo an action. Ctrl+Y
Start a new line in the same cell. Alt+Enter
Insert a hyperlink. Ctrl+K
Insert a table. Ctrl+L
Insert a function. Shift+F3
Increase font size. Ctrl+Shift+Right angle bracket (>)
Decrease font size. Ctrl+Shift+Left angle bracket (<)
Apply a filter. Alt+Windows logo key, A, T
Re-apply a filter. Ctrl+Alt+L
Toggle AutoFilter on and off. Ctrl+Shift+L
Top of Page
Keyboard shortcuts for entering data
To do this Press
Complete cell entry and select the cell below. Enter
Complete cell entry and select the cell above. Shift+Enter
Complete cell entry and select the next cell in the row. Tab key
Complete cell entry and select the previous cell in the row. Shift+Tab
Cancel cell entry. Esc
Top of Page
Keyboard shortcuts for editing data within a cell
To do this Press
Edit the selected cell. F2
Cycle through all the various combinations of absolute and relative
F4
references when a cell reference or range is selected in a formula.
Clear the selected cell. Delete
Clear the selected cell and start editing. Backspace
Go to beginning of cell line. Home
Go to end of cell line. End
Select right by one character. Shift+Right arrow key
Select to the beginning of cell data. Shift+Home
To do this Press
Select to the end of cell data. Shift+End
Select left by one character. Shift+Left arrow key
Extend selection to the last nonblank cell in the same column or
Ctrl+Shift+Right arrow key or
row as the active cell, or if the next cell is blank, to the next
Ctrl+Shift+Left arrow key
nonblank cell.
Insert the current date. Ctrl+Semicolon (;)
Insert the current time. Ctrl+Shift+Semicolon (;)
Copy a formula from the cell above. Ctrl+Apostrophe (')
Copy the value from the cell above. Ctrl+Shift+Apostrophe (')
Insert a formula argument. Ctrl+Shift+A
Top of Page
Keyboard shortcuts for formatting cells
To do this Press
Apply bold formatting. Ctrl+B
Apply italic formatting. Ctrl+I
Apply underline formatting. Ctrl+U
Paste formatting. Shift+Ctrl+V
Apply the outline border to the selected cells. Ctrl+Shift+Ampersand (&)
Apply the number format. Ctrl+Shift+1
Apply the time format. Ctrl+Shift+2
Apply the date format. Ctrl+Shift+3
Apply the currency format. Ctrl+Shift+4
Apply the percentage format. Ctrl+Shift+5
Apply the scientific format. Ctrl+Shift+6
Apply outside border. Ctrl+Shift+7
Open the Number Format dialog box. Ctrl+1
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Keyboard shortcuts for moving and scrolling within worksheets
To do this Press
Move up one cell. Up arrow key or Shift+Enter
Move down one cell. Down arrow key or Enter
Move right one cell. Right arrow key or Tab key
Go to the beginning of the row. Home
Go to cell A1. Ctrl+Home
Go to the last cell of the used range. Ctrl+End
Move down one screen (28 rows). Page down
Move up one screen (28 rows). Page up
Ctrl+Right arrow key or Ctrl+Left
Move to the edge of the current data region.
arrow key
Move between ribbon and workbook content. Ctrl+F6
Tab key
Move to a different ribbon tab. Press Enter to go to the ribbon for
the tab.
To do this Press
Insert a new sheet. Shift+F11
Switch to the next sheet. Alt+Ctrl+Page down
Switch to the next sheet (when in Microsoft Teams or a browser
Ctrl+Page down
other than Chrome).
Switch to the previous sheet. Alt+Ctrl+Page up
Switch to previous sheet (when in Microsoft Teams or a browser
Ctrl+Page up
other than Chrome).
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Keyboard shortcuts for working with objects
To do this Press
Open menu or drill down. Alt+Down arrow key
Close menu or drill up. Alt+Up arrow key
Follow hyperlink. Ctrl+Enter
Open a note for editing. Shift+F2
Open and reply to a threaded comment. Ctrl+Shift+F2
Rotate an object left. Alt+Left arrow key
Rotate an object right. Alt+Right arrow key
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Keyboard shortcuts for working with cells, rows, columns, and objects
To do this Press
Select a range of cells. Shift+Arrow keys
Select an entire column. Ctrl+Spacebar
Select an entire row. Shift+Spacebar
Extend selection to the last nonblank cell in the same column or row Ctrl+Shift+Right arrow key or
as the active cell, or if the next cell is blank, to the next nonblank cell. Ctrl+Shift+Left arrow key
Add a non-adjacent cell or range to a selection. Shift+F8
Insert cells, rows, or columns. Ctrl+Plus sign (+)
Delete cells, rows, or columns. Ctrl+Minus sign (-)
Hide rows. Ctrl+9
Unhide rows. Ctrl+Shift+9
Hide columns Ctrl+0
Unhide columns Ctrl+Shift+0
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Keyboard shortcuts for moving within a selected range
To do this Press
Move from top to bottom (or forward through the selection). Enter
Move from bottom to top (or back through the selection). Shift+Enter
Move forward through a row (or down through a single-column selection). Tab key
Move back through a row (or up through a single-column selection). Shift+Tab
Move to an active cell. Shift+Backspace
Move to an active cell and keep the selection. Ctrl+Backspace
Rotate the active cell through the corners of the selection. Ctrl+Period (.)
Move to the next selected range. Ctrl+Alt+Right arrow key
To do this Press
Move to the previous selected range. Ctrl+Alt+Left arrow key
Extend selection to the last used cell in the sheet. Ctrl+Shift+End
Extend selection to the first cell in the sheet. Ctrl+Shift+Home
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Keyboard shortcuts for calculating data
To do this Press
Calculate workbook (refresh). F9
Perform full calculation. Ctrl+Shift+Alt+F9
Refresh external data. Alt+F5
Refresh all external data. Ctrl+Alt+F5
Apply Auto Sum. Alt+Equal sign ( = )
Apply Flash Fill. Ctrl+E
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Accessibility Shortcuts Menu (Alt+Shift+A)
Access the common features quickly by using the following shortcuts:
To do this Press
Cycle between landmark regions. Ctrl+F6 or Ctrl+Shift+F6
Move within a landmark region. Tab key or Shift+Tab
Go to the Search or Tell Me field to run any command. Alt+Q
Display or hide Key Tips or access the ribbon. Alt+Windows logo key
Edit the selected cell. F2
Go to a specific cell. Ctrl+G
Move to another worksheet in the workbook. Ctrl+Alt+Page up or Ctrl+Alt+Page down
Open the context menu. Shift+F10 or Windows Menu key
Read row header. Ctrl+Alt+Shift+T
Read row until an active cell. Ctrl+Alt+Shift+Home
Read row from an active cell. Ctrl+Alt+Shift+End
Read column header. Ctrl+Alt+Shift+H
Read column until an active cell. Ctrl+Alt+Shift+Page up
Read column from an active cell. Ctrl+Alt+Shift+Page down
Open a list of moving options within a dialog box. Ctrl+Alt+Spacebar
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Control keyboard shortcuts in Excel for the web by overriding browser keyboard shortcuts
Excel for the web works in a browser. Browsers have keyboard shortcuts, some of which conflict with
shortcuts that work in Excel on the desktop. You can control these shortcuts, so they work the same in
both versions of Excel by changing the Keyboard Shortcuts settings. Overriding browser shortcuts also
enables you to open the Excel for the web Help by pressing F1.
In Excel for the web, select Help > Keyboard Shortcuts.
Search for any keyboard shortcut.
Choose the category of shortcuts to display in the list.
Select Override browser shortcuts.
Select Show Overrides to show shortcut overrides in the dialog box.
Select Close.
See also
Excel help center
Use a screen reader to explore and navigate Excel
Basic tasks using a screen reader with Excel
Screen reader support for Excel
Technical support for customers with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or
questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical
assistance. The Disability Answer Desk support team is trained in using many popular assistive
technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go
to the Microsoft Disability Answer Desk site to find out the contact details for your region.
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer
Desk.
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