Work Area/Activity/ Service: Air Conditioning / Ventilation

Location: NCD
Risk Assessment Covid19 - All NCLT staff are operating within social distancing
instructions and implemented measures in terms of site working,
contractor site visits and cleaning regimes. All relevant PPE equipment
and washing, cleaning facilities are in place and will be available at all
times within the college.

Risk [R] = Likelihood [L] x Impact [I]

5 4 5
1 2 3
1 2 3 4 Major Severe
Likelihood Almost Impact Insignificant Minor Moderate
Rare Unlikely Possible Likely [Broken bones, [Death,
certain [Scratch, bruise] [First-aid] [Medical treatment]
serious injury, disease] permanent loss]

LOW Risk 5 - Medium High Risk 16 - Critical

Risk 1 - 4 [Maintain Controls] [Consider Improving]
Risk 10 - 15 [Seek to Improve] [Stop / Actions Required]
9 25
Who could be affected?
Visitors / Young persons
Employees Students Contractors Pregnant women Persons with impairments
Public (Under 18)

Significant Hazards & Risk Existing Measures to Control Residual Any Additional
Hazardous Event before Risk Risk Controls
controls
L I R L I R

Air conditioning and ventilation concerns – circulation 2 3 6 HVAC part of a planned PPM 2 2 4 Confirmed with
controls maintenance program and monitored managing service
by site staff periodically and service contractor all current
contractor for compliance. The systems are within the
DfE guidance (18May) stated ‘that recirculation systems system will be checked and inspected guidelines set out
should be adjusted to full fresh air. If the mechanical to coincide with outlined DFE Covid regarding the
circulation on air
ventilation system cannot be adjusted to full fresh air these 19 recommendations on estates within the buildings.
should be switched off.’ reopening schools and colleges. The contractor will be
making a further
Where possible, occupied room windows should be open. requested visit
Wednesday 27th as
part of the PPM
programme and
support.
Also windows and
doors in occupied can
be opened if required
as per DFE guidance.

** Where there are unacceptable risks you should first consider whether the procedure or activity can begin or continue

Specific Training / Certification / Permit or Licensing Requirements

Inspection part of the PPM ongoing programme with approved contractor.
Relevant Regulations, ACOPs, Guidance and Standards

Assessment carried out by: Alan Semley Assessment shared with : H&S/ SLT
Position: Estates Manager

Date: 22/05/20 Date:

Review by [date]: As Required

Likelihood categories
Rare Unlikely Possible Likely Almost Certain
Do not expect it to Will probably Will undoubtedly
This will probably never Might happen or recur
happen/recur but it is happen/recur but is not a happen/recur, possibly
happen/recur. occasionally.
possible it may do so. persisting issue. frequently.

Impact categories
Insignificant Minor Moderate Major Severe
Minimal injury requiring Minor injury or illness, Moderate injury, Major injury leading to Incident leading to
no/minimal intervention requiring minor incapacity/disability requiring long-term incapacity / death. Multiple
or treatment. No time off intervention (First Aid / medical / hospital intervention. disability. Requiring permanent injuries or
work. GP). Requiring time off Requiring time off work >7 days. time of work for >14 irreversible health
work for >3 days. RIDDOR reportable incident. days. effects.

Risk Matrix [Likelihood x Impact]

Almost Certain
Rare [1] Unlikely [2] Possible [3] Likely [4]
Likelihood [5]
Impact
Severe [5] 5 10 15 20 25
Major [4] 4 8 12 16 20
Moderate [3] 3 6 9 12 15
Minor [2] 2 4 6 8 10
Insignificant [1] 1 2 3 4 5

Risk Level Action and Time-Scale

Low No further preventative action is necessary, but consideration should be given to more cost-effective solutions or
improvements. Monitoring is required to ensure controls are maintained.
Medium Efforts should be made to reduce the risk, but the costs of prevention should carefully measured and limited. Risk
reduction measures should be implemented within 3 to 6 months, depending on the number of people exposed to the
hazard.
High If an extremely harmful situation may arise, even if unlikely, a specific re-evaluation of the task should be undertaken
to establish more stringent controls. Work should be monitored closely until the risk has been significantly reduced, in
a short period of time.
Critical Work should not be started or continued until the risk level has been reduced. While the control measures selected
should be cost-effective, legally there is an absolute duty to reduce risk. This means that if it is not possible to reduce
the risk even with unlimited resources, then work must not start.