PHS 3233

HRIS
Chapter 6: Part 1
HRIS Needs Analysis

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 System Development Life Cycle (SDLC)

Planning
Analysis
Design
Implementation
Maintenance

SDLC is used when organization is developing their own HRMS software

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Systems development life cycle (SDLC) ...cont

The systems development life cycle (SDLC), also referred to as

the application development life-cycle, is a term used
in systems engineering, information systems and software
engineering to describe a process for planning, creating, testing,
and deploying an information system.

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 Software development

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 Needs Analysis Stages
The process of gathering, prioritizing and
documenting the HR information requirements.
• Need analysis planning
• Observation
• Exploration
• Evaluation
• Reporting

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 Needs Analysis -- Planning

• Form the team – who should be involved in the

analysis.
• Determine top management role & involvement

• Define the goals – what, how, when….

• Determine tools & techniques to be used.

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 Review metrics
• Compensation
– Performance review, increment, job analysis, salary
evaluation.
• Benefits
– Leaves, claims
• Employment
– Recruitment, staffing
• Training & Development
– Training plan, career development, succession plan,
performance mgmt

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 Needs Analysis -- Observation

• Define the needs

• Gap analysis
• Classify the data
• Determine priorities

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 Needs Analysis -- Exploration
• Collect data
• Interviews, questionnaires, focus group, job
descriptions
• Document, SOP.

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 Needs analysis -- Evaluation

• Review and assess the data collected.

• Create a clear picture of current and desired
process, data sources, issues
• Arrange & classify data
• Current usage of data? 5W1H
• Priorities the data based on level of need and
immediacy.

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 Needs Analysis -- Reporting

• Summarized the findings

• Overview of current state
• Requirement definition
• Over of new systems
• Business justification
• Future state

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