LIQUIDATION OF CASH ADVANCE BRPI-FIN-F04

Report Date Expense Period:

Business Purpose:

Employee Name:

Itemized Expenses
Date Particulars Account No. Amount

Total expenses -
Less cash advance
Due to company
Due to employee -
Notes

Signatures

Employee Date

By signing, I certify that to the best of my knowledge the information I

provided is accurate and true.

Approved By Date

Manager or officer approval is required.

 REIMBURSEMENT OF EXPENSES

Report Date Expense Period:

Business Purpose:

Employee Name:

Itemized Expenses

Date Particulars Account No.

Total expenses
Notes

Signatures

Employee

By signing, I certify that to the best of my knowledge the information I

provided is accurate and true.

Approved By

Manager or officer approval is required.

BRPI-FIN-F05

Amount

Date

Date
 BRPI-FIN-F33
NO.
(To be filled up by Finance)

REQUEST FOR CASH ADVANCE

CA/PERSONAL CA/STL

PAYEE : DEPT. : DATE:

SPECIAL INSTRUCTION :

PARTICULARS AMOUNT

TOTAL -
(Employee's acknowledgement for CA-STL: This authorizes the Company to deduct such
cash advance if I fail to liquidate within the prescribed policy of Bioseed).

SIGNED/ACKNOWLEDGED BY: ENDORSED BY: APPROVED BY:

Devadatta Sirdeshpande
 REQUISITION SLIP BRPI-BRP-F01
NO.

REQUESTOR Noel C. Baquiran, Jr. REQUEST DATE 09/20/18

DEPARTMENT Sales and Marketing PURPOSE

REQUEST SOURCE SPECIAL INSTRUCTIONS: 95,000KM Periodic
FOR CASH X PCF maintenance
TO PURCHASE HEAD OFFICE FINANCE

FOR SEEDS RF

QUANTITY UNIT PARTICULARS ACCOUNT VENDOR PRICE AMOUNT

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REQUESTED BY: NOTED BY: APPROVED BY:

Noel C. Baquiran, Jr. Devadatta R. Sirdeshpande

REQUISITION SLIP BRPI-BRP-F01

NO.
REQUESTOR Noel C. Baquiran, Jr. REQUEST DATE 09/20/18
DEPARTMENT Sales and Marketing PURPOSE
REQUEST SOURCE SPECIAL INSTRUCTIONS: 95,000KM Periodic
FOR CASH X PCF maintenance
TO PURCHASE HEAD OFFICE REQUESTOR

FOR SEEDS RF

QUANTITY UNIT PARTICULARS ACCOUNT VENDOR PRICE AMOUNT

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REQUESTED BY: NOTED BY: APPROVED BY:

Noel C. Baquiran, Jr. Devadatta R. Sirdeshpande

 BRPI-FIN-F52
SERVICE PAYMENT FORM

Job Performed by : Date :

Location : Contact # :
Activity/ Type of Project: :

Received the amount of

(Php ___________) as payment of the services rendered for :

( ) Transportation (Plate # : ____________________) ( ) Chair & Table Rental

( ) Area Preparation ( ) Sound System
( ) Others, pls. specify __________________________

Issued by: Received by:

Signature Over Printed Name Signature Over Printed Name

BRPI-FIN-F52
SERVICE PAYMENT FORM

Job Performed by : Date :

Location : Contact # :
Activity/ Type of Project: :

Received the amount of ___________________________________________________________________________________

(Php ___________) as payment of the services rendered for :

( ) Transportation (Plate # : ____________________) ( ) Chair & Table Rental

( ) Area Preparation ( ) Sound System
( ) Others, pls. specify __________________________

Issued by: Received by:

Signature Over Printed Name Signature Over Printed Name

 BRPI-HR-F03
(Rev. 1, June 2011)
No.
(To be filled up by Finance)

TRAVEL ORDER FORM

Employee : Department :

Inclusive Date : Duration :

of Travel
Destination : Contact Person :

Special Instruction

Travel Expense Details

PARTICULAR AMOUNT
Hotel Accommodation

Meals

Transportation
Air Fare
Sea Fare
Taxi/Bus Fare
Terminal Fee
Incidentals, pls. specify
mineral water

TOTAL : -
To be taken from:
x CA-STL PFC/RF FLEET CARDS OTHER, PLS. SPECIFY

(Employee's acknowledgement for CA-STL: This authorizes the Company to deduct such
cash advance if I fail to liquidate within the prescribed policy of Bioseed).

Requested by: Recommended by: Reviewed by: Approved by:

Carlos Baylon
 BRPI-FIN-F55

WEEKLY EXPENSE STATEMENT - FLEET CARD

REPORT NUMBER:
NAME : DEPARTMENT: PERIOD COVERED: SUBMISSION DATE:
ODOMETER READING
DATE ITINERARY / PARTICULARS INVOICE # LOCATION AMOUNT
BEGINNING ENDING

TOTAL CONSUMPTION FOR THE WEEK -

JUSTIFICATIONS/EXPLANATIONS
OTHER DETAILS:
DATE AMOUNT BUSINESS PURPOSE OTHER DETAILS (PERSONS ENTERTAINED/TITLES/BUSINESS RELATIONSHIP/ETC.)

PREPARED BY: CHECKED BY: VERIFIED BY: APPROVED BY:

Noel Conha Baquiran, Jr. EDMUND ESTABAYA DEVADATTA SIRDESHPANDE

EMPLOYEE SUPERVISOR MANAGER FINANCE GENERAL MANAGER
Note: Please ensure to attach a readable customer copy of fleet card.
 BRPI-FIN-F75

(To be filled up by Finance) WEEKLY EXPENSE STATEMENT (SEASONAL ACTIVITY) - SALES & MARKETING
JV # :____________________ [ ] Luzon (110119) [ ] Mindanao (210219)
Date Posted : ____________________
Document # : ____________________ REPORT NUMBER:
NAME : DEPARTMENT: PERIOD COVERED: SUBMISSION DATE:

TRADE MEETING/ CUSTOMER

RELATIONSHIP DEMO EXPENSES
FARMER'S FIELD DAY/ DEMO DISTRIBUTOR
JEEP CAMPAIGN/ MANAGEMENT (Petty Expenses on SEASONAL CROP SOLICITATION OTHERS
DATE PARTICULAR/ LOCATION/ NOTES MEETING/ MAN TO
CARAVAN
TOUR/ HARVEST MEETING/
(Local Meals w/ loading/ unloading and TOUR (if any) (With Prior Approval) (If any)
TOTAL
MAN SELLING FESTIVAL FINANCER
Distributor/ 2nd Layer/ labor, if applicable)
MEETING Financer)

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TOTAL EXPENSES FOR THE WEEK - - - - - - - - - -
21340230 ADS & PROMO - FARMER - 21340234 ADS & PROMO - DISTRIBUTORS MEETING - 21340238 ADS & PROMO - CROP TOUR -
21340207 SALES PROMOTION EXPS-JEEP CAMPAIGNING - 21340204 SALES PROMOTION EXPENSES-CRM - 21340228 ADS & PROMO - SOLICITATION -
21340231 ADS & PROMO - HARVEST FESTIVAL - 21340229 ADS & PROMO - PRODUCT DEMO EXP - 21340201 SALES PROMOTION EXP -
TOTAL EXPENSES -
JUSTIFICATIONS/EXPLANATIONS FOR MAJOR AMOUNTS STATUS OF SEASONAL CA
DATE AMOUNT OTHER DETAILS (PERSON/S ENTERTAINED/BUSINESS RELATIONSHIP/ETC) SEASONAL CA
THIS WEEK EXPENSE
UNREPLENISHED AMOUNT
BALANCE

PREPARED BY: CHECKED BY: VERIFIED BY: APPROVED BY:

EMPLOYEE SUPERVISOR MANAGER FINANCE GENERAL MANAGER

 BRPI-FIN-F65

(To be filled up by Finance) WEEKLY EXPENSE STATEMENT - TRAVEL (SALES & MARKETING)
JV # :____________________ [ ] Luzon (110119) [ ] Mindanao (210219)
Date Posted : ____________________ Allowable as per policy With Official Receipt Self Declaration (W/o Official Receipt) a.) At least 50 kilometers radius outside of work base.
Document # : ____________________ Associate Supervisor Associate Supervisor b.) Breakfast claims for travel before 7:00 AM and Dinner claims for travel after 7:00 PM.
Meals 100 120 50 60 c.) Lodging claims for 15 days or less (within one month duration).
Lodging 600 800 300 400 More than 15 days, boarding house is recommended.
Incidental 50 50
Note: The name of person/s shall be indicated at the back of the receipt related to meals with staff and customers. REPORT NUMBER:
NAME : Joel V. Langiden DEPARTMENT: PERIOD COVERED: Feb. 22-27, 2021 SUBMISSION DATE: Feb. 28, 2021
50 km outside work Fare / Toll/ Phone / Cell Postages / Internet/ Printing/ Car Wash / Car Incidental (Mineral CRM (Meals with Sales Prom. Exp.
DATE ITINERARY / PARTICULARS base (Marked √)
Fuel Meals Lodging
Parking Fee Card Courier Photocopy Repair
Office Supplies Miscellaneous
Water/ Candies) Customer) (Labor & Mats)
TOTAL

Feb.22,2021Camiling/Bayambang -
Feb.23,2021Bayambang/Basista -
Feb.24,2021Sta Barbarra 200.00 200.00
Feb.25,2021Sta Barbarra 200.00 200.00
Feb.26,2021Bayambang 150.00 150.00
Feb.27,2021Basista 200.00 200.00
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TOTAL EXPENSES FOR THE WEEK 750.00 - - - - - - - - - - - - 750.00
21400331 Travel Local - Fuel 750.00 21400312 Domestic Travel-Lodging - 21403323 Office Supplies (380306) - 21340201 Sales Promotion Exp. -
21400327 Travel Local - Meals - 21400317 Domestic Travel-Incidental - 21403301 Other Misc. Expenses (380306) - -
21403330 Travel Local - Fare - 21400501 Telephone & Trunk Calls - 21400317 Domestic Travel - Incidental -
21400328 Travel Local - Repair - 21400601 Postage & Telegram (380306) - 21340204 Sales Prom. Exp. (CRM) - -
TOTAL EXPENSES 750.00
JUSTIFICATIONS/EXPLANATIONS FOR MAJOR AMOUNTS OR CASH PURCHASE OF FUEL (FOR EMPLOYEE WITH FLEET CARDS) STATUS OF IMPREST FUND-TRAVEL
DATE AMOUNT BUSINESS PURPOSE OTHER DETAILS (PERSON/S ENTERTAINED/BUSINESS RELATIONSHIP/ETC) IMPREST FUND
THIS WEEK EXPENSE
UNREPLENISHED AMOUNT
BALANCE -
OTHER DETAILS:

PREPARED BY: CHECKED BY: VERIFIED BY: APPROVED BY:

Joel V. Langiden Marcelino Vea Noel Concha Baquiran, Jr. Edmund Estabaya Devadatta Sirdeshpande
EMPLOYEE SUPERVISOR MANAGER FINANCE GENERAL MANAGER
Note: Please do not report any fuel expense using your fleet card. The fuel expense here is only the cash purchases specially approved due to unavailability of fleet card.