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VAAL UNIVERSITY OF TECHNOLOGY

FACULTY OF APPLIED AND COMPUTER SCIENCE

DEPARTMENT OF INFORMATION AND COMMUNICATION TECHNOLOGY

HKCOY1A-APPLIED COMMUNICATION 1.2

PROGRESS REPORT 2020

SAFEGUARDING OF CAMPUS FROM EXTERNAL THREATS

From: Student body representatives (SRC)

To: Vice-chancellor, Prof. C Radebe

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Introduction
The security of the campus and the people within is a great concern for VUT’s
administration. For this reason, a board meeting between the Student Body
Representatives (SRC) and the faculty dean, Mrs. A. Peabody was held.

Terms of reference
As a result from the board meeting held on 25 March 2020, our group of students from the
SRC was assigned an investigation on the state of the campus security system against
external threat that was put up in place 8 months ago. The progress report is to be
submitted on 25 November 2020 and the report of the said investigation answers the
following questions:

1. Has the project scope changed? No

2. What was the workload completed at this stage?
3. What are the ongoing activities?
4. What were the problems encountered?
5. What are the future goals?
6. Conclusion

1. Has the project scope changed? No

The purposes of the project remained unchanged; which are:

 To monitor and constantly update security measures around the university and
residences.
 To identify short comings of the security system already in place.
 To ensure that every student and staff member feels safe within the bounds of the
university.
 To ensure that VUT property remains unvandalized and protected from theft.

2. What was the workload completed at this stage?

a) The increment of security personnel around campus and VUT residences:
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 This was done by R PROTECTIONS the company sponsoring the university with
security guards.
 The company providing security personnel was approached with the concern and
responded immediately with additional officers.
 Date of completion: 20th June 2020

b) The installation of Closed-Circuit Television (CCTV)

 AI Surveillance was the company chosen for the installations of CCTVs.
 CCTVs were installed around Campus and in different lecture rooms in addition to
those which are already available in the school.
 Also, a vacant room in the administration block was converted to a security
monitoring room for constant keeping track of CCTV footage.
 Date of completion: 13th JULY 2020

c) Updated turnstiles (revolving gates) and card accessed lecture halls

 TURNSTAR was the company chosen for the update of the turnstiles and the securing
of the lecture halls.
 They have since been updated and those that were out of order were repaired and
now, they are fully functioning.
 Also, the locking system for the different lecture halls were also updated with more
secure systems and can only be accessed by approved personnel.
 Date of completion: 23rd JULY 2020

d) The acquisition of an industrial generator

 The generators were provided and installed by GENERATOR KING
 A generator was purchased to keep all the electronic security measures up and
running especially during load shedding.
 Date of completion: 30rd JULY 2020

3. What are the ongoing measures?

i. Policy Statement and Procedures

VUT administrative staff is committing to ensure the safety of the Campus by:
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 Aiding the identification of learners at risk of significant harm, and providing

procedures for reporting concerns
 Establishing procedures for reporting and dealing with allegations of abuse against
members of staff
 Ensuring the safe recruitment of staff
 Working in partnership with all relevant agencies to safeguard the welfare of learners
and to act in law for all individuals.
 By approving an annually review policies and procedures with the aim of raising
awareness of issues relating to the welfare of learners and the promotion of welfare
by providing a safe environment for everyone within the University community
 Date of completion: Between 24th JULY 2020 to 6th AUGUST 2020

iii. Safeguarding Information for Learners

 The person in charge for this is the Chief Executive Operator of the Department of
Security (DS)
 The Campus is committed to ensuring that learners are aware of any behavior
towards them that is not acceptable and how they can keep themselves safe.
 We make learners aware of these arrangements through appropriate tutorial
provision, induction, and information on Learn Zone.
 All learners know that the Campus has a DS with responsibility for safeguarding. We
inform learners of whom they might talk to on Campus, their right to be listened to
and heard and what steps can be taken to protect them from harm.
 Date of completion: 19th AUGUST 2020

iv. Prevent Duty

 The individuals responsible for this duty are the Chief Executive Operator and Head
of department of the Department of Security
 Ensure Prevent awareness training is delivered as an essential part of safeguarding
training to equip staff to identify students at risk of being drawn into terrorism and to
challenge extremist ideas.
 Ensure that students are safe from terrorist and extremist material when accessing
the internet on Campus.
 Safeguarding team must understand when it is appropriate to make a referral to the
Channel programmed.
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 Have policies and procedures in place for the management of events held on College
premises. The policies should apply to all staff, students and visitors and clearly set
out what is required for any event to proceed.
 In partnership with local Prevent team carry out a risk assessment which assesses
where and how students or staff may be at risk of being drawn into terrorism.
 Date of completion: 12th SEPTEMBER 2020

4. Problems encountered during the project.

 Some students still presented signs of rebellion against the measures as the found
them too strict.
 Some of the safeguarding personnel often bribed allow some students which are not
from the campus to get in.
 Again, some security guards showed rude and aggressive behaviors towards VUT
students.

5. What are the future goals?

i. To monitor computer networks routinely for suspicious activity. We will establish
virtual private networks which are called VPNs for added protection and install
intrusion detection systems (IDSs).

ii. Educate and train all new and existing faculty and scholars. To ensure that we are
fully aware of all appropriate security, disclosure and intellectual property policies
related to contracts with outside entities.

iii. Develop a relationship with the local FBI field office. A good working relationship
between different Institution leaders and agents in such field offices will easily be the
“ounce of protection “in case of a problem.

iv. The university shall work with national security and law enforcement officials to
protect itself against external threats and be able to address them as soon as
possible.
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6. Conclusion
As mentioned above the availability of securities guards, installation of CCTVs and updating
of other security equipment keeps the campus protected. The future goals too must be
accomplished to make the campus safer. Also, our campus leaders and faculty leadership
must show students, staff and faculty that any security protocols being put in place do not
unfairly target or engage in ethnic and national profiling. Everyone is responsible for each
other’s safety and in that way, there is a high standard regarding to safeguarding VUT from
external threat.

J. Motsem

N. Ngubane

M. Muteba

P. Gumede

M. Makhabane

Student Body Representatives (SRC): Vaal University of Technology

25 November 2020

References

Katrina Balmaceda. 2018, “Progress Report: How To Write, Structure And Make It Visually
Attractive”, PIKTOCHART, viewed on 8November 2020.
“https://piktochart.com/blog/progress-report/”
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HKCOY1A – APPLIED COMMUNICATION 1.2

COVER PAGE FOR ASSESSMENT 2 – PROGRESS REPORT

Section of Report Student Student Student Student Email Address

Responsible Number
Cell phone

 Introduction JA MOTSEM 220099359 0630053277 yemgnialix@gmail.com

 Purpose N NGUBANE 220164460 +2687852355 nkosivilengubs@gmail.com

0

 Work N NGUBANE 220164460 +2687852355 nkosivilengubs@gmail.com

Completed 0

 Current work MM MUTEBA 220131627 0677390941 Moisembiya12@gmail.com

 Future work PJ GUMEDE 220132305 0677588059 Philanijoseph1@gmail.com

schedule

 Filling in of
JA MOTSEM 220099359 0630053277 yemgnialix@gmail.com
Cover Page

 Conclusion MB Makhabane 220169357 0795578435 mthobisibmakhabane@gmail.com

 Title Page JA MOTSEM 220099359 0630053277 yemgnialix@gmail.com

 Putting parts of JA MOTSEM 220099359 0630053277 yemgnialix@gmail.com

report together
JA MOTSEM 220099359 0630053277 yemgnialix@gmail.com
 Email Report

 Spelling PJ GUMEDE 220132305 0677588059 Moisembiya12@gmail.com

 Grammar N NGUBANE 220164460 +2687852355 nkosivilengubs@gmail.com

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 Numbering MM MUTEBA 220131627 0 Philanijoseph1@gmail.com

0677390941

Student who did not participate: MABUNDA B.

Lecturer: Teboho Bojabotseha

Class: HKCOY1A C2

Group: 4

Topic: Safeguarding campus from external threat

Date: 18 November 2020

RUBRIC

(Please copy and paste the rubric at the end of your report as part of the document. DO NOT SEND SEPARATE)

Progress Report Rubric    

Description Mark Mark

Allocated Received

Was the document saved and emailed correctly? 0-2  

Was the cover page attached and filled in correctly? 0-2  

Is the Title page of the report done correctly? 0-1  

Introduction: Date sanctioned, Who sanctioned, Researcher's name,

Topic, Correct Submission date 0-5  

Purpose: At least three realistic reasons for compiling the report. Give 0
if it is copied verbatim from reader 0-6  

Work completed: at least 3 realistic goals achieved, people responsible.

List completed tasks, Date of completion
0-6  

Current work: at least 3 realistic goals to be achieved. List tasks,

responsible person/s, date of completion, 3 problems being
experienced. 0-8  

Future work: at least 3 realistic goals to be achieved 0-3  

Conclusion: Evaluate the overall progress 0-3  

Overall Spelling 0-4  

Overall Grammar 0-4  

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Two correct HAVARD references 0-2  

Two reliable, credible and applicable sources (see instructions) 0-2

Is the rubric copied into the assessment? 0-1  

Is the format correct? 0-1  

TOTAL
50÷2 /25

Graduate Attributes Assessment

Description Competency Reached? YES/NO

Is the format of the report correct according to the example

 
given?

Is the grammar suitable for industry standard?  

Is the spelling suitable for industry standard?  

Is the report clear without being vague or unclear in any section?  

Are all sections done correctly according to the example given?  

Is the quality of work acceptable for industry standard?  

FINAL COMPETECY: REACHED/PARTIALLY REACHED/FAILED