FAMILY

CoRE (Cornerstone of Real Evangelism)

CAMP

III. CAMP DIRECTOR’S

KIT
Camp Director’s Kit

Duties of the Camp Director

1. Overall Program Direction

2. Site Selection
3. Head Marshall
4. Letters to Children Lead
5. Family Huddle Lead

Overall Program Direction

The Camp Director oversees the entire Camp. He is responsible for the
smooth execution of the program flow but entrusting all practical work
to all the Leads. He focuses his attention to the schedule, participants
and dynamics. He should get to know everyone in the program by name
and be available to them to some degree.

Site Selection
The venue can make or break the Camp. It sets the tone and can dictate
the contents of the program.

Venue Considerations:
1. Affordable.
2. Search by mid-Feb and book by March.
3. Should be small enough to be chartered/blocked-off.
4. Big Hall for indoor activities.
5. Big sleeping hall for kids sleeping area (may be the same area as no. 4 but
teens will prefer separate).
6. Dining Area (may be the same area as no. 4).
7. Field for outdoor activities and stargazing.
8. Immediately visible sunrise (get orientation and exact time ex. April: 5
deg NW, May: 15 deg NW).
9. Big Kitchen Area (if food is prepared by members).
10. Chapel/Area for Mass (w/ access to Priest). If not, is it near a Church?
11. Area for Toddler Nursery (quiet enough but near enough).
12. Accessible Parent’s Sleeping Area to Kid’s Sleeping Area.
13. Adequate Bathrooms units for Time Management.
14. First-Aid Station/Personnel (familiarize nearest hospital).
15. Safe and Secure.
16. Sanitary (pest, garbage handling, insects, sewer, neighboring farms).
Other desirable characteristics:
1. Hiking Area
2. Scenic
3. Separate Dining Area
4. Swimming Area
5. Contained
6. Mountain/Forest, instead of Beach
Quiet/Isolated
Contemplative
More conservative atmosphere

Schedule Considerations:
1. Consider schedule of summer break (it is now different for every
school/level).
2. Consider weather in your area (rainy season may start early for some).
3. Sometimes February is a good alternative, but consider schedule of
exams.
4. Discuss this with your Team to find a common date that you and your
children can commit to because it is inevitable the other families outside
the team shall have conflicts.

Budget Considerations:
For ease of computation (since some families will stay for 2 nights while other
will stay for just a night). We will use a unit of expense called “head-night”. 1
head-night is equivalent to : 1 person spending 1 night and consuming 3
meals and 2 snacks from the venue.

Sample Computation:

Participants: 50 pax (20 pax for 2 nights; 30 pax for 1 night)

= 70 head-nights

Chapter shoulders cost of venue.

Venue (inclusive of extra beds) 600/head-night

Participants shoulder cost of the ff:

Meals 600/head-night
Snack Table 35/head
Materials & Misc 50/head
Children’s Kit (90/child) 45/head
Priest Stipend (2,000/70 pax) 30/head
PA System (3,000/70 pax) 40/head
Total 800/head-night

Total Cost per head-night PhP 1,400.00

Head Marshall
To provide a venue where each and every parent can pitch-in in the
Spiritual growth of their future evangelizers, hand-in-hand with other
parents (find a need, fill a need; if no more need - pray!)
1. The Camp Director shall orient parents as soon, as they arrive, and
provide them a Menu of Tasks as a list of areas they will need
volunteers to sign-up for.
2. Every parent shall write their names in 4 small post-it notes. They
will post these in 4 different activities in the Schedule of events.
3. That Menu of Tasks, shall contain information on the schedule,
place and the name of point person to report to.
4. One task usually last as long as a period between snacks and
meals (2-3 hours).
5. On instances when parents find themselves idle, they can either
report to the Secretariat for awards production or go to the
designated intercessory area to pray.
6. Post a Map of the venue, and a schedule of events w/ a
corresponding column where volunteers can post their named
post-its.
7. As the Camp Director, all the parent Marshalls shall look to him
for directions, in spite of thorough instructions. He must be ready
to directly supervise the Marshall or take over if necessary.

Letters to Children Lead

As the children are brainstorming and rehearsing for their
presentation, parents are discreetly asked to write letter to each and
every one of their own children, too.
Family Huddle Lead
A sacred time reserved for all members of one’s family to read their
letters and exchange affirming words to each other in a cozy huddle
per family.