CALL FOR CONSULTANT

Terms of reference for a consultancy mission

Description of the mission:

Conduct a diagnosis study of the territory of Pandeglang District as part of the

project "Mangrove Ecosystem and Javan Rhinoceros Conservation in Indonesia
(MERCI)"

Date: 14/01/2021

1. CONTEXT

Planète Urgence (PU) is an international NGO dedicated to international solidarity, sustainable

local development and the preservation of the environment. The PU association works to
strengthen women and men for a more united and sustainable planet. It was created in 2000
in France and labelled as “public utility” in 2009. In 2019, Planète Urgence intervened in France
and in 17 countries in Africa, Latin America and Asia, with the support of eight national
delegations and around three major programs: Volunteering, School Eco-kits and Environment
& Development.

The Environment & Development programme supports local organizations and their projects
to restore ecosystems and strengthen the resilience of local organizations and communities
that depend on them. PU thus supports local civil society structures and grassroots community
organizations, bringing nature-based solutions, in countries particularly vulnerable to climate
change and deforestation (Indonesia, Cameroon and Madagascar).

Starting 1st March 2020, the local organization ALABAMA1 with support from Planète Urgence
started a 1-year pilot phase project (MERCI2 project) in the district of Pandeglang, Banten
province, in Java Island. This project (phase “0”) meets three main specific objectives as
follows:

(1) Raise awareness on mangrove and Javan rhinoceros conservation;

1 Aktifis Lingkungan Berbasis Masyarakat (“community-based environmental activists”)

2 Mangrove Ecosystem and Javan Rhino Conservation in Indonesia. Additional information is available in Annex 1.
 (2) Restore coastal and riparian mangrove ecosystems to enhance the habitat viability of
the Javan rhino and resilience of communities inside, outside and in the buffer zone of
Ujung Kulon National Park;
(3) Develop community livelihoods in line with an increasingly sustainable management
of local natural resources.

In order to support the design of the project upscaling via a multi-year phase, Planète Urgence
is requesting a diagnosis study of the current situation as a baseline reference for the project
next phase (phase 1).

2. OBJECTIVE

The overall objective of the mission is to analyse specific characteristics of Pandeglang District
territory: socio-economic characteristics, existing consultation and local/national governance
mechanisms, management and governance of forests, land and natural resources which will
serve as a basis for the development of the phase 1 (upscaling) of the MERCI project.

3. SPECIFIC OBJECTIVES

The specific objectives of the mission are:

(1) Analyze the baseline situation: socio-economic context, gender issues, fight against
poverty mainly in the context of the post COVID-19 crisis context, youth and civil local
society evolution, local governance on forests, biodiversity, land management and
sustainable management of natural resources, main drivers of biodiversity and coastal
and mangrove forests loss;
(2) Identify the categories of local community members (women, students, fishermen)
and their profiles (age, sex, family situation, level of education, occupations);
(3) Map public, private and civil society actors (formal and informal) who may be
involved in the development of the project upscaling and their capacity building
needs;
(4) Conduct an identification of past, current or scheduled projects and programs in the
field of mangrove and coastal forests protection and restoration, economic and social
development in line with forests, including the experience of other stakeholders and
actors;
(5) Realize a mapping financial actors in the area.

4. EXPECTED DELIVERABLES
 Deliverables
Deliverable n°1: Methodological note
Deliverable n°2: Data collection
Deliverable n°3: Final report
Description
3 pages summarizing the main
methodological points agreed to conduct
the mission and the implementation
schedule validated by the project team
- List of templates used for data collection
- Reports of focus groups and working
meetings
- Photos and / or recordings
- Geographic, demographic and
environmental data
- Gender analysis
- Socio-economic analysis
- Political context
- Mapping of actors
- Baseline

5. TERMS AND CONDITIONS TO IMPLEMENT THE MISSION

A steering committee composed by Planète Urgence’s staff in Indonesia and in headquarters

will monitor the achievement of the consultancy mission by:

- Validating the methodology used and the planning of the consultancy mission
- Sharing relevant documentation related to the project and its partners with the
consultant
- Following up with the consultant the progress of the work
- Validating the required deliverables

6. DURATION AND CALENDAR TO PROVIDE DELIVERABLES

The duration of this mission is 2 months with 20 effective working days between February and
March 2021.

The effective schedule will be updated immediately after the recruitment of the consultant.

Deliverables Planned
delivery
schedule
Deliverable n°1: Methodological note and actual work plan (In Word and February 5th
PDF format)
 Deliverables Planned
delivery
schedule
Deliverable n°2: Draft report presenting main categories/sections of the March 12th
final report and the data collection field work (In Word or Excel and PDF
format)

Deliverable n°3: Final report (In Word and PDF format) March 31st

7. REQUIRED QUALIFICATIONS AND EXPERIENCE

The mission requires a consultant with the following expertise:

(1) Master’s degree with a minimum of 5 years of experience or diploma with a

minimum of 10 years of experience in Forestry, Marine, Fishery, Environmental and
social sciences, or similar
(2) Proven experience in the field of the environment (Forest resource management,
Territorial governance, Gender, Environmental audits)
(3) Work experiences in data collection and analysis
(4) Experience in team management and supervision of, at least, 3 subordinate members
(5) Superb communication skills along with the ability to give oral and written
reports
(6) Familiarity with the relevant data collection technology and techniques
(7) Ability to interpret and analyze the collected data
(8) Superb interpersonal skills and the knowledge of interviewing techniques are
necessary traits
(9) Team oriented attitude to train others involved in the program and a
professional demeanor

8. OFFERS SUBMISSION

The bidders must submit a technical offer and a financial offer.

The technical offer must include the following elements:

- Methodological note detailing the approach proposed for carrying out the assignment
and a schedule detailing the tasks to be performed;
- CV (resume) of the consultant highlighting his / her experiences and skills in connection
with the consultancy mission;
 - Certification of references of previous similar work issued by previous employers, with
an indication of the nature of the services, the amount, the deadlines and the
completion dates;
- Letter of interest and availability.

The financial offer must include the following elements:

- Total honorarium package (including all other charges related to the performance of
the services, travel, accommodations, meetings, etc.).
- Budget needed to achieve the mission (travel of participants, workshops and meetings
with targeted stakeholders / respondents, …)

The financial offer must use local currency (Indonesian Rupiah - IDR).

Currency conversion conditions: in order to compare the proposals and the budget available
for the assignment, Planète Urgence will convert the local currency (IDR) into euros (EUR)
based on the rate effective at the time of the deposit. The conversion will be done referring to
the source "InforEuro / Exchange rate" of the European Commission.

The indicative total maximum budget available for this consultancy mission is 7,260 EUR. In
this framework, the indicative maximum range for individual consultant fees is 100-150
EUR/person/day.

9. PAYMENT CONDITIONS

Payment conditions Payment % (% of the

total amount of the
contract)
Upon signing the contract 10%
Upon approval of deliverable n°1: Methodological note and actual 45%
work plan (In Word and PDF format)

Upon approval of deliverable n°2: Draft report presenting main 15%

categories/sections of the final report and the data collection work
(In Word, Excel and PDF format)

Upon approval of deliverable n°3: Final report (In Word and PDF 30%
format)

10. EVALUATION CRITERIA OF OFFERS

The offers of the bidders will be assessed based on a combination of technical and financial
criteria.

Phase 1: Technical evaluation of offers

The technical evaluation will be carried out based on the following criteria:

Technical evaluation criteria Maximum number

of points

Proposed methodological note

- Improved: 50 points
50
- Simple: 20 points
- Weak 10 Points
- Non-compliant: 0 points
Proposed chronogram
- In line with the deadlines: 10 points 10
- Failure to meet deadlines: 0 points
Consultant profile
Academic training: Higher university degree (doctorate,
engineer / scientific master's degree) in Forestry, Marine,
Fishery, Environmental and social sciences, or similar
15
- Doctorate: 15 points
- Master’s degree: 10 points
- Undergraduate degree / other diploma: 5 points
- No / irrelevant academic training: 0 point
Proven experience in the field of the environment
(Forest resource management, Territorial governance,
Gender, Environmental audits)
15 years - 20 years or more: 25 points 25
10 years – 15 year: 20 points
5 years – 10 years: 10 points
< 5 years: 0 point
Total technical score (T) 100

Improved: Good level of detail, innovation and added value, relevance of the approach presented,
consistency of the elements / activities proposed for the performance of the services;
Simple: Simple repetition of elements of ToRs, Science based referred
Weak: lack of scientific reference and lack of investigation;
Non-compliant: Does not respond to ToRs, omission of key elements of ToRs.
At the end of this phase, all offers having obtained a technical score (T) lower than the
minimum technical score of 70 points out of 100 will be eliminated.

Phase 2: Financial evaluation of offers

Each financial offer will have a financial score (F) out of 100.
A score of 100 will be assigned to the technically valid and lowest bidding offer. For other
offers, the score will be calculated using the following formula:

Pmin P : Price of the offer

F= 100 * -------------------- Pmin : Price of the technically valid and lowest bidding offer

Phase 3: Final analysis

The technical (T) and financial (F) scores obtained for each offer will be weighted
respectively by the following coefficients:

• 70% for the technical offer

• 30% for the financial offer

Final score (N) = 0.7 * T + 0.3 * F

The contract will be awarded to the offer with the highest final score (N).

11. SUBMISSION PROCESS

In order to adjust his/her proposal, the consultant can address his/her questions to Yuyun
Kurniawan, Country Representative of Planète Urgence in Indonesia at the following
address: yuyun.kurniawan@planete-urgence.org. Specify the following subject: "2021-
MERCI Project – Diagnosis study".

Offers will be sent in English by email, no later than January 22th, 2021 at 5:00 p.m.
(Samarinda time) at the following address: indonesie.deleg.admin@planete-urgence.org.
Specify the following subject: "2021-MERCI Project – Diagnosis study".

12. ANNEX

Annex 1: Short description of the MERCI project pilot phase

Annex 1

PROJECT DOCUMENT SUMMARY

ENVIRONMENT & DEVELOPMENT PROGRAMME

Project title: Mangrove Ecosystem & Javan Rhinoceros Conservation in Indonesia

Acronym: MERCI
Country: Indonesia
Implementing partner: ALABAMA
Project start date: March 2020
Project end date: February 2021
 Annex 1

Brief project description

Local ecosystems, human and animal populations in Java island are highly vulnerable to natural disasters as the
island is located on a volcanic belt, at the junction of the Eurasian and Australian tectonic plates. The western tip
of Java, which houses the Ujung Kulon National Park (UKNP), faces high risks of volcanic eruptions, earthquakes
and tsunami. Pressure resulting from human density and activity increases this vulnerability. Indeed, in the area
of UKNP and its surroundings, mangrove ecosystem once largely covered the local coastline and riverbanks.
Mangroves have suffered massive degradation due to conversion of land into human settlements, infrastructure
development and for industries such as the fishing and tourism sectors.

These activities cause high pressure on local forest ecosystems and biodiversity, have reduced the fishery
resources available in the area, thus threatening local community livelihoods, and have increased exposure of
local coastal areas and villages to climate and natural disaster risks. Inside UKNP, part of the habitat of the Javan
rhinoceros has disappeared. This situation has pushed the species to the brink of extinction: the last IUCN census
indicates only 72 Javan rhino individuals remain among that only known wild population, probably making it the
most critically endangered large mammal on the planet.

The proposed project is a pilot phase which objective is to contribute to the restoration of local coastal
ecosystems and to the conservation of its biodiversity wildlife (with a specific focus on the Javan rhino) in Ujung
Kulon National Park and its surroundings, Pandeglang district. The project will address 3 main outcomes:
awareness raising on mangrove and Javan rhino conservation, restoration of coastal and mangrove ecosystems
and development of sustainable community livelihoods.
Main Sustainable Development Goals (SDGs) to which the project contributes:

Main SDG targets and indicators to which the project contributes:

• 12.8. By 2030, ensure that people everywhere have the relevant information and awareness for
sustainable development and lifestyles in harmony with nature.
• 13.1. Strengthen resilience and adaptive capacity to climate-related hazards and natural disasters in all
countries.
• 13.3. Improve education, awareness-raising and human and institutional capacity on climate change
mitigation, adaptation, impact reduction and early warning.
• 14.2. By 2020, sustainably manage and protect marine and coastal ecosystems to avoid significant adverse
impacts, including by strengthening their resilience, and take action for their restoration in order to
achieve healthy and productive oceans.
• 14.B. Provide access for small-scale artisanal fishers to marine resources and markets.
• 15.5. Take urgent and significant action to reduce the degradation of natural habitats, halt the loss of
biodiversity and, by 2020, protect and prevent the extinction of threatened species.
Project duration: 12 months (pilot phase)
Budget & funding:
Total required resources (€): € 118,662.90
Total allocated resources (€): Planète Urgence: € 111,555.81 ALABAMA: € 7,107.10 (cash and in kind)
Author(s) : ALABAMA and Planète Urgence
Approval by partners: ALABAMA Yosep Aulia Rahman, Director
Planète Urgence Yuyun Kurniawan, Asia Regional Director &
Indonesia National Delegate
Date: March 1st, 2020

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Annex 1

1. Implementing partner

Name of organization : ALABAMA (Aktifis Lingkungan Berbasis Masyarakat - “community-based

environmental activists”)
Address : JL. Jend. A.Yani NO.129, Labuan – Pandeglang district, Banten province
Legal status : Non profit organization
Type of organization : Local non government organization

2. Context & environment and development challenge

Demography and socio-economic context

Java is the most populated island in Indonesia with more than 150 million inhabitants, or 56% of the total
Indonesian population (266 million), living on a limited area of 128,000 km2. This very high population
density is one underlying cause of several social and environmental issues related to health, land
occupation, environmental pollution and greenhouse gas emissions.

The eastern boundary of Ujung Kulon National Park (UKNP), at the western tip of Java (Pandeglang
District, Banten Province), adjoins agricultural lands and one of Indonesia’s most heavily populated
regions in the province (the 2014 estimated population was more than 11.8 million), which results in
continuous human pressure on protected lands and wildlife. Several years ago, the Indonesian
government removed more than 300 illegal settlers living within UKNP’s eastern boundary in the Gunung
Honge area. This has reduced, but not eliminated, threats due to a low level of illegal activities engaged
in by communities, largely for subsistence reasons, such as fishing, small-scale timber extraction, and the
gathering of forest products.

The Javan rhinoceros (Rhinoceros sondaicus) which is probably now the most critically endangered large
mammal on the planet. There is no captive individual left and globally only one known wild population,
isolated inside UKNP. Video camera trap data analyzed by the UKNP authority indicates there would be
at least 60 to 74 living animals in the park, including three relatively young calves (UKNP, 2019). The very
small size of that population leads to inbreeding and loss of genetic variability and vitality, in a limited
feeding area threatened by alien vegetal species. Protecting and restoring the rhino habitat is therefore
a critical conservation strategy component. Available rhino habitat is limited by two major factors: (1)
human activities and (2) the predominance of an invasive palm (Arenga obtusifolia), known locally as
langkap and which is rampant in UKNP, dominates the forest canopy in many locations and inhibits the
growth of rhino food plants.

UKNP is home to an estimated 25 other threatened mammals, birds, reptiles and amphibians, including
the Javan gibbon (Hylobates moloch), the tebony leaf monkey or Javan lutung (Trachypithecus auratus),
the Javan leopard (Panthera pardus melas), and the Javan banteng (Bos javanicus), a species of wild cattle.

Environmental challenges

The western tip of the island faces high risks of volcanic eruptions, earthquakes and tsunami, the most
emblematic examples being the Mount Krakatoa eruption of 1883 and the December 2018 tsunami.
Mangroves once largely covered the local coastline and riverbanks. The 1883 Krakatoa eruption
destroyed part of it before it recovered. Since then, mangroves have suffered massive degradation due
to conversion into shrimp ponds, aquaculture, human settlements and infrastructure development. In
addition, increasing seawater level continues to threaten this ecosystem, including through abrasion. The
western tip of Java is connected to the main part of the island by an isthmus of which only remain less
than 2 km from North to South, due to abrasion. Climate change will go on amplifying this phenomenon.

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Annex 1

Without rapid mangrove recovery along its coastline, abrasion may cut off the area, thus isolating the
Javan rhino population in one small island and further jeopardising the species.

3. Strategy & theory of change

Given the vulnerability of coastal areas of the western tip of Java, especially with the threat of extinction
of species such as the Javan rhino, efforts to restore the ecosystem of the region must be a priority
concern. Ecologically healthy coastal ecosystems will function as natural defences for both humans and
wildlife living on the mainland.
In this regard, mangrove restoration can play an immediate and critical role in terms of disaster risk
reduction, ecosystem protection, preservation of the Javan rhino habitat and subsequent resilience of
local communities living in western Java. Restored and strengthened mangroves and its ecosystem
services would increase high economically valued fishery resources for local community living in the area.
This would in turn reduce human disturbance to the neighbouring Ujung Kulon National Park and its
protected wildlife.
The proposed project involves planting mangrove trees to restore coastal and riparian mangrove
ecosystems in order to enhance the habitat viability of the Javan rhino inside Ujung Kulon National Park.
Planting additional mangrove trees in the park buffer zone and other nearby coastal areas outside the
park will help enhance fishery resources and environmental services to improve the livelihoods of local
communities. Increased mangrove forest cover and its ecosystem services will be key not only for
adaptation but also for climate change mitigation, as these natural sinks store up to 5 times more carbon
than upland forests.
In further phases beyond the duration of the present project and based of its successes and lessons learnt,
restoration could be scaled up by expanding tree planting in the centre of the park, in its buffer zones and
in other coastal areas along the western coast of Java to increase resilience of communities living nearby
many degraded natural areas (including due to infrastructure).
The sustainability of the mangrove restoration process will require community involvement to build better
conservation and resilience awareness and increased income generating activities relying on sustainable
management of ecosystem resources. On the one hand, project activities will raise awareness of local
community members on Javan rhino conservation and sustainable management of coastal areas and its
natural resources. On the other hand, capacity-building initiatives will seek to enable community
members to generate alternative income activities and increased added value of products generated from
mangrove ecosystem and its market expansion.

4. Beneficiaries
The proposed project will generate benefit to several stakeholders at local, national and global levels. The
project will directly be benefiting the local community, students from elementary to high schools and
related authorities. Local community members who will directly benefit from this project are those who
will be involved in planting and alternative economic development activities. A pre-project assessment
identified at least 50 households which will be direct beneficiaries and additional 600 households which
will benefit indirectly. Those communities are mainly living in 3 villages: Citeureup, Tanjung Jaya and
Taman Jaya. 2 of these 3 villages are located near the Javan rhino habitat.
In term of education, this project will build increased environmental education values for adults and the
young generation locally, including fishermen, school students and teachers. In the area where this project
will be implemented, the initiative will target 7 elementary schools and 4 high schools. About 50 students
per school (550 students in total) will be directly reached by awareness campaigns.

5. Location

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Annex 1

The project will be implemented in the Sukaresmi, Panimbang, Sumur, Pagelaran and Cimanggu Sub-
districts, District (regency) of Pandeglang, Banten Province, Java island. The intervention areas include
Ujung Kulon National Park and its suburbs:

6. Expected results, planned activities & required resources

The MERCI project will start with a pilot phase of 1 year, the subject of the present project document,
designed to address 3 specific objectives and 3 main outputs. This first year will be the opportunity for
Planète Urgence and ALABAMA to start knowing better each other’s action, collaborating jointly and take
the time to set up an additional 3-year vision for the project. This pilot phase will allow each organization
to correctly identify, rank and propose answers to local needs, scale up and sustain actions with local
communities, public and civil society stakeholders.

Expected results
The overall objective of the project is to contribute to the restoration of local coastal ecosystems and to
the conservation of its biodiversity wildlife (with a specific focus on the Javan rhino) in Ujung Kulon
National Park and its surroundings, Pandeglang district.

This goal will be achieved by addressing the following 3 specific objectives:

(1) Raise awareness on mangrove and Javan rhino conservation;
(2) Restore coastal and riparian mangrove ecosystems to enhance the habitat viability of the Javan
rhino and resilience of communities inside, outside and in the buffer zone of UKNP;
(3) Develop community livelihoods in line with an increasingly sustainable management of local
natural resources.

Main required resources

Human Resources:
Planète Urgence will ensure the overall project quality assurance in support of ALABAMA. PU will support
the partner’s capacity-building, project global strategy in the area, overall monitoring and evaluation of
the project and funding mobilization in order to finance and scale-up the action.
7. Partnerships
Implementing partner: Planète Urgence will partner with the local NGO ALABAMA, an Indonesian
foundation established in Labuan sub-district by local people involved in the protection of the coastal
environment of Pandeglang district. ALABAMA will be the main implementing partner of the MERCI
project.
Roles and responsibilities: Most of this pilot phase’s activities will be implemented under the
responsibility of ALABAMA. ALABAMA will design, develop, implement and monitor the activities under
its responsibility. ALABAMA will play an important coordination role with partners, beneficiaries,
community groups and local authorities. Planète Urgence will support ALABAMA in the project
management and discussions with local authorities regarding governance strategy, project monitoring
and evaluation, identification of capacity building needs for the partner and specific project components,
as well as the building of a multi-year vision (context and needs assessment and update, project scaling-
up and sustainability).
Key stakeholders: Planète Urgence also encourages ALABAMA to collaborate with other relevant local
stakeholders from various groups such as local community organizations, business groups and
government agencies from district to national levels. The following table lists potential partners and the
respective roles they could play in the MERCI project:
1. Ujung Kulon National Park (UKNP)
2. Provincial Marine and Fishery Agency
3. District Education Agency
4. Village government
5. Community groups

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Annex 1

6. YABI (Yayasan Badak Indonesia - Indonesian Rhino Foundation)

7. WWF Indonesia
8. Indonesian Hotel and Restaurant Association (PHRI); Association of The Indonesian Tours and
Travel Agencies (ASITA)
9. District Tourism Agency

8. Project Final Assessment

In the framework of its project quality assurance mandate, Planète Urgence will carry out a final project
assessment. It will take stock of the activities (level of achievement, relevance, effects, potential for
sustainability, methodologies used) and the resources mobilized (level of budget consumption, efficiency,
etc.). The assessment report will be written within a duration of a maximum of two months after the end
of the project, highlighting the recommendations and framework to pursue and scale-up the project
intervention. This assessment will include:
• A quick reminder of the methodology used;
• The observations and results of project activities, according to the terms defined above;
• Analysis of the impact and perception by the beneficiaries, by the institutions and other actors
involved in the sector;
• Prospects and conditions for the sustainability of the project.
• Concrete recommendations (linked to the observations and results of the evaluation) and
constructive to be addressed to one or more stakeholders.

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Annex 1