Technical layout of a letter

Blocked system
 Letterhead

Date
Reference
Name
Address

Salutation
SUBJECT
Communication
Bla blablabla bla bla bla blabla blabla bla blabl
blaba abla balabla al bal.

Bla bla blablablablablabla blabla ablabla blabal.

Signature

Enclosures
 Letterhead
 Company’s name
 Address
 Telefone number
 Fax number
 E-mail address

Wendy Anderson-Game Shop, 68 Coppet Lane, Birmingham,

B34 HDT. Phone: 988811222 Fax: 988811223 E-mail:
Wendyshop@hotmail.com
Date
 1st October 2020

 First October 2020

 1 October
 1. Oct. 2020 2020

 1. October 2020
Reference
 Our ref: CR125
Your ref: BH/122

Optional: Keeps track of your mail

Name and address
 Mr B
Mr. B.Harper
Harper,
68,Coppet
68 CoppetLane
Lane,
Birmingham,
Birmingham
B34 HDT
HDT.
Name and address
Miss/Mrs W Ms W Anderson
Anderson 68 Coppet Lane
68 Coppet Lane Birmingham
Birmingham B34 HDT
B34 HDT
Salutation
 Dear Mr. Harper; Dear Mr Harper

 Dear Mrs/Miss  Dear Ms Wendy

Wendy Anderson; Anderson
Subject
 SUBJECT: CUTTING PRICES

 Always in capital letters

 After the salutation
Communication
 KISS: Keep It Short and Simple.

 Contains a number of paragraphs, each

paragraph dealing with one point and one
point only.

 The paragraphs start at the left margin, and

there is a space line between each of them.

 Be careful with misspells and pitfalls.

Signature
 The signature should be clear and legible
 Your signature should also be followed
underneath by a typed version of your name
and job title

 Mark Allbright
Mark Allbright
Customer Relations Manager
Enclosures
 If you include other material in the letter,
put:
 Enclosure

 Enc.

 Encs.

 Two lines below the last entry.

 Wendy Anderson-Game Shop, 68 Coppet Lane,
Birmingham, B34 HDT. Phone: 988811222 Fax: 988811223
E-mail: wendyshop@hotmail.com

21 February 2021
Our ref: A22
Your ref: B33

Mr António Ferreira
22 Avenida da Liberdade
4000 Porto
Portugal

Dear Mr Ferreira

SUBJECT: DROPPING SALES BECAUSE OF

HIGH PRICES

I would like to inform you that the sales of your

products are dropping in our shop because of their
high prices, in spite of their good quality.
Please find enclosed a copy of a statistic graphic.
Thank you in advance for your help.
Sincerely yours
Wendy Anderson
Wendy Anderson
Enc. Graphic