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1.tewodrosabatesahlu@gmail.com

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1. A risk

2. A risk management plan

3. Identifying, assessing, and responding

4. Likelihood and impact of risk

5. Increase the likelihood and impact of positive events and decrease the likelihood and impact of
negative events

6. Ignore

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1. Delivery or implementation

2. Delivery is a comprehensive process including planning, design and construction required to execute
and complete a building facility or other type of project.

3. –A lot of value can be lost as a result of things going wrong

- The value of the project is realized

4. – You may deliver something the customer did not ask for

- You may deliver something the customer may not want

-your project may fail

5. –you may delay the project

6. Control the project is the process of monitoring the status of the project and product scope and
managing changes to the scope baseline. And it is a process which allows the scope baseline to be
maintained throughout the lifecycle of the project.

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1. It means that each stakeholders has concerns that it expects to be met by the project. For example,
on a building project the owner of the building expects to have a building which is aesthetically pleasing
and high quality building. The neighbor on the other hand wants no harm from the project. The labors
wants to work peacefully and have their payment on time with safety working environment. And so on.

2. It indicates a stakeholder’s relative power over and within a project. A stakeholder with high influence
would control key decisions with in the project and have strong ability to facilitate implementation of
project tasks and causes other to take action. Other stakeholders may have less influence in the project.

3. a lot of influence
4. It is important to manage their influence because the project has demolished their fence which is
their property. Residents can influence the project by reporting for government officials or by presenting
the case to court because illegal action has been executed on their property. So it is very important to
manage their influence.

5. Politely I will negotiate with them to work their fence again because it’s a fault on execution of the
project they deserve to get a payment or rework of their fence before the case gets worst.

6. He expects that the project is delivered on time with the allocated budget

-He expects quality work to be made

-He expects no additional costs because of rework

-He expects he will have a pleasing building

7. The owner’s expectation needs to be managed because he is the sponsor of the project and have a
high influence on the project.

8. If the expectations of the owner is not managed what can happen is

-we may not get the payment

-the project will be worthless

9. The price of cement rise is not a problem caused by the project it’s caused by the countries activity
and it can be negotiated with the owners and may be find other vendors that can sell with somehow
reduced price. The influence by the vendors can be negotiated if possible and also the owners
expectation can be negotiated with possible means to understand him the cause of the problem. Good
relationship and trust with both vendor and the owner can help to manage the expectation and
influence.

10. –owner

-Project manager

-contractor

11.-Daily labors

-Bar benders

-Carpenters

-mason

12. – cleaner

-those who serve tea and coffee for site workers

13. Low Interest - High Influence

14. -owner
-project manager

-contractor

-staff members

15. -Neighbors

-Vendors

-Government authorities

16. The benefits of maintaining relationship with stakeholder helps to

 Enable more informed decision making

 Lead to greater stakeholder satisfaction
 Improves chances of project success
 Promote open, two-way communication

17. Meeting with stakeholders individually to understand their roles and responsibilities:
holding this initial meeting will allow us to communicate our expectations and possible
concerns. Once we have clarity on who the stakeholders are and their role in the
project the other is meeting stakeholders in group it provides an opportunity for each
stakeholder to understand the roles and responsibilities of the other respective
stakeholders we can use this meeting to initiate trust building between stakeholders,
and develop cooperation and collaboration.

18. False

19. For example, on a building project if the client has a responsibility to provide
materials for the construction project and does not provide materials on time and also
stop providing materials for the project. The project will automatically terminate and
leads to delay of the project and also affects the contractor in that he will be exposed to
unnecessary costs such as rent of equipment’s and also if the formworks are
constructed with no filling of concrete they might have a damage because of weather,
theft and so on.

20. For example, on a building project of G+1 if there is a conflict between stakeholders
in that some part of the building is in the border of the neighbor boundary it will cause a
conflict between them leading to reporting cases to government authorities and courts
the process will delay the project. And also the conflict will result in making the
stakeholders to be destructive for each other when works should go smoothly.

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1. On the G+1 residential building construction for example, having a constant dialogue
with clients we might know that a specific room from the building is for one of the family
member in this case the family member is a stakeholder for that room so that we can
build it according to his interest.

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1.-Venue decorator

- Protocol

-Camera man

-Waiter

-DJ

-Driver

2. Venue decorator

-Arrange tables and chairs

-Decor the wedding hall

-Clean the wedding hall

Protocol

-Arrange clothing for bride and groom

-Do the brides makeup

Camera man

-Take pictures from every corner

-Take videos

Waiter

-Serves food and drink for the guests

-Clean their tables

DJ

-Play music that can make the wedding ceremony hot

Driver

-Giving ride for the bride and groom safely

3. If the roles are not clearly assigned participants on the wedding will not have a clear
thing what to do so it will create unorganized activities going on. Such as the décor can
do the protocol. The protocol can do the DJ and so on. Since there is no properly
defined role they are prepared of the wedding will be boring and the wedding might not
be celebrated as planned. Participates will not execute their work responsibly. The
brides and grooms will not be properly dresses, the decoration of the wedding hall will
not be attractive, and waiters will not be available when needed and so on.

4. A team charter is a set of documents that outlines the goals and purpose of the team,
expected behaviors, and team relationships including policies and procedures to be
followed. It also outlines the quality, work practices and processes that facilitate good
working relationships the overall intention is to support team performance throughout
the duration of the project.

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1. –Hiding information

-Inaccurate information

-Exaggerations

-Giving information too late

-Giving information that is not useful

-Giving information that is not clear

2. Ineffective communication creates distrust in project delivery. For example, if there is

unclear things about the project contractors should disclose the problem early if they
don’t manage to communicate with responsible stakeholders it may create a distrust in
the delivery of the project on time.

3. Yes

4. It tells that project success is dependent on effective communication.

5. No

6. –Upward channel

-Lateral channel
-Project team

7. Management

8. –contractors

-supplies

-vendors

9. Issues, risks, and expectations of the project

10. Resources needs, progress updates, budgets, and schedule issues

11. Direction to the team, highlights pending tasks, confirm delivery dates

12. Weekly status reports, emails, face to face meetings

13. One-on-one meetings, phone calls, and email correspondence

14. Team meetings

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1. Because of the varying interest of stakeholders and their potential influence on the
project outcomes.

2.

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1. Kick off meeting is the first meeting held among the project stakeholders when
starting a new project. It is an opportunity to establish common goals and purpose in
completing the work.

2. -It’s important to get the team on the same page

- To ensure that everyone has a shared vision

-To work together as a single synchronized and integrated whole

3. -Both verbal and face to face communication skill

-Personal skill

-Performance management skill

-Technical skill

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1. It means that the project should go hand in hand with the plan so that the project can
success. The measuring reference of the project is the plan made so the project
progress should align with the plan.

2. Variance is a measurable change from a known standard or baseline. In other words,

variance is the difference between what is expected and what is actually accomplished.

3. Yes

4. –Reduce unnecessary costs to reduce the variation

-If the variance more than 20% the only option as a contractor is to negotiate with
clients

-Take loans from other individuals

5. Yes

6. –I will make completion of backfilling and lying foundation to be fast as much as

possible to compensate the two day delay.

7.-Minimize further variance

-Adjust the schedule

-Keep the project on track

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1. Regular dialogue with the stakeholders

2. Those external to the project itself which may be customer but also the so called
internal customer. Using management and executive people with in the organization
who have an interest in the outcome of the project.

3.-They can help to succeed the project by giving organizational support

-They can impede or constrain of the project progress

4. It means that the organizations contribution to a positive and better achievement of

the project. For example, on a project that peter is taking local business can help the
young students get a job which is that support that helps peter to succeed his project.
5.-scheduling tool

-In valued management tool

-Tools to develop estimate

-Project tools to develop pricing

-tools for managing risk

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1. To ensure there is clarity in the delivery of the project objectives.

2. It means that it establishes the manner the project is conducted.

3. For example, on peters project if he is not able to communicate with his team and
stakeholders the project will not succeed.

4. -Giving clear instructions, listening to responses

-Providing constructive feed backs

-Resolving any conflict that may arise

5. The ability to be fully prepared and organized provides a platform to set all activities
in motion that need to be completed. Through preparation and organization will also
help you deal with any uncertainty that may arise in a constructive and deliberate way.
Lastly our ability to carefully and systematically coordinate all activities so that they are
completed on time is critical to success.

6. Because it ensures all objectives are met by each stakeholder. And it’s a key to
success.

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Summary

Developing effective communication skills provides the foundation of which all project
management process are build up on. Clear communication with your project team
enables them to fulfill the objectives of the project and continual engagement with
stakeholders ensures that their expectations are managed appropriately.
Being able to adapt to these demands of diverse and challenging situation that may
arise during project delivery provides you with an opportunity to be flexible in your
approach in ensuring project outcomes are met.