DELIMA VENTURE SDN BHD

(299838-V)

PENGKALAN GAWI PROJECT

PROCEDURE NUMBER
DVSB-PG-00

PROCEDURE TITLE
EMERGENCY PREPAREDNESS
AND RESPONSE
Valid from

DELIMA VENTURE SDN BHD

Prepared By Approved By

Date : 01 JANUARY 2020 Date : 01 JANUARY 2020

DOCUMENT HISTORY

Revision Date Description of Changes

Salcon Eng Bhd. Restricted © Salcon Eng Bhd., 2019. All Rights Reserved. SEB-KTU-00
Rev 00 / 27 August 2020
Page 1 of 7
1.0 PURPOSE

This procedure describes the establishment of plans and procedures to identify the potential for, and
responses to, incidents and emergency situations, and for preventing and mitigating the likely pollution,
illness and injury that may be associated with them.

2.0 SCOPE

This procedure is applicable to SEB HQ and Project sites activities.

3.1 REFERENCE

3.2 ISO 14001:2015 and ISO 45001:2018 SHE Management Systems – Requirements
Clause 8.2 Emergency Preparedness and Response

3.3 SHE Manual, SEB-SHE-MAN-001

4.1 DEFINITIONS & ABBREVIATION

4.2 DEFINITION

a. Emergency
Any unwanted (anticipated/identified) incident, that may pose danger to life, property and
environmental.

b. Assembly Area
Safe location identified within or outside the workplace where personnel on the scene of
emergency will assemble

c. SHE Manual
Specification for the SHE management system of SEB.

d. General procedure
Document describing specified way to carry out an activity or a process that is applicable
to all within SEB SHE-MS.

4.3 ABBREVIATION

a. SEB
Salcon Engineering Berhad

b. SHE
Safety, Health, Environment

c. SHEMS
Safety, Health, Environment Management System

d. SDS
Safety Data Sheet

e. COO
Chief Operating Officer
5.1 PROCEDURE

5.2 Planning for Emergency Response Plan (ERP)

In planning of ERP, SEB shall take into account: -

 establishing a planned response to emergency situations, including the provision of first
aid;
 providing training for the planned response;
 periodically testing and exercising the planned response capability;
 evaluating performance and, as necessary, revising the planned response, including
after testing and, in particular, after the occurrence of emergency situations;
 communicating and providing relevant information to all workers on their
duties and responsibilities;
 communicating relevant information to contractors, visitors, emergency response
services, government authorities and, as appropriate, the local community;
 taking into account the needs and capabilities of all relevant interested parties and
ensuring their involvement, as appropriate, in the development of the planned response.
 SEB maintain and retain documented information on the process(es) and on the
plans for responding to potential emergency situations.

5.3 The types of Emergency examples are:

NATURAL TECHNOLOGY ANTHRO
HQ  Flood  Malfunction Lifts  Fire

Construction of  Land slide  Collapse of Machinery  Fire

Water or  Lightning  Electrical Incident  Chemical spillage
Sewerage  Wild Animal Bites  Confined Space
Treatment Incident
Plant
Pipe Laying  Trench collapse  Collapse of Machinery  Fire
 Lightning  Electrical Incident  Underground
 Wild Animal Bites  Confined Space Utilities Damage
Incident  Confine Space
Meter Reading  Land Slide  Collapse of Machinery  Hit by moving
or Maintenance  Lightning vehicles
Work  Wild Animal Bites

Table 1: Types of Emergencies

5.4 Providing training for the planned response;

 The plan should be tested at least once a year and where practicable to
involve external parties i.e emergency services and neighbours.
 Person in charge with assistant from ERT shall periodically review and
where necessary revise its ERP after periodically testing or after the
occurrence of emergency situation at site.

5.5 SEB shall communicate and provide relevant information to all workers on their
duties and responsibilities;
TASK ROLES & RESPONSIBILITIES
Workers Before
a. Get to know your ERT
b. Understand ERP process flow
c. To familiarize emergency Evacuation, exit and Assembly Area

Emergency a. To take charge of directing and managing the emergency situation.

Commander b. To ensure that the ERT members are activated during the emergency situation.
c. To ensure that emergency equipment are adequately provided and tested where
and when necessary.
d. To declare on the start and end after evaluating the safety of the emergency
condition.
e. To review ERP annually or when deem necessary to ensure its suitability
throughout the year.
f. To coordinate in conducting drills or appropriate training for the ERT members.
g. To liaise with Emergency Response Agencies (BOMBA, Police department,
Medical service provider, etc.) and other related local authority (DOSH, DOE, JKR,
JPA, Local Council, etc.) during the emergency.

Evacuation Before Evacuation

Leader a. Identify the placard location
b. To get approval from COO or rep to evacuate.

During Evacuation

a. To lead the team to the assembly area

b. To carry and hold the placard at assembly area
c. To carry out roll calls and inform to Fire Marshall on total team and missing person

After Evacuation
a. To lead the team back to workstation

Evacuation To provide initial information to the Emergency Coordinator on the numbers of

Team personnel assemble, numbers of personnel injured during the emergency / evacuation,
and numbers of personnel missing / trapped inside the emergency area.

Fire Fighting a. To supervise the firefighting team

Leader b. To update Bomba chief commander on the fire incident

Fire Fighting a. To extinguish fire and prevent it from spreading

Team b. To receive and carry out instruction by the leader

First aid leader a. To ensure SEB continually replenish first aid boxes and properly log the used
items in first aid log book
b. To update ERT Commander on latest situation and information
c. To supervise the first aiders on the emergency day
d. To ensure SEB set up and maintain their first aid facility and it is
adequately equipped
e. To ensure that adequate numbers of first aid box are available at project site and
place at appropriate location
f. To provide first aid treatment to the injures personnel before attended by proper
Medical Service Personnel
g. To inform ERT Commander on the injured and treated personnel

First aid Team To carry out task as instructed by the First Aid Leader
Liasion Officer He shall liaise with external party regarding any inquiry pertaining to the incident

Historian a. He shall write down all sequence of event of the incident

b. Prepare Emergency Drill Report
Floor marshall a. The floor marshall shall inspect all designated area are no longer with people.
b. To assist in the evacuation process and directly involve in the fire-fighting rescue.
c. To assemble personnel accordingly by sections, sub-contractors or visitors in an
orderly manner for easy identification at the Assembly Area.
d. To liaise with First Aider to provide immediate treatment to any injured personnel.
e. To provide a clear passage for emergency response vehicle to enter the site.
f. To rectify / improve the ERP base on the recommendation stated in the Emergency
Drills Report.
g. To organize and collect feedback from ERT members.
h. To update Emergency Commander on latest situation and information.

Table 2 : Roles and Responsibilities

5.6 SEB communicate relevant information to contractors, visitors, emergency response

services, government authorities and, as appropriate, the local community;

Police Bomba Hospital Dept Of Dept Of Safety &

Environment Health
Kuala Balai Polis KT Balai Bomba KT Hospital Sultanah 09 626 1044 09 622 5288
09 667 2222 09 623 4444 Nur Zahirah
Trengganu 09 621 2121
Appendix A : Emergency Contact No for Authorities

TOWN SEWERAGE/ LLM/ JKR TNB / GAS TELE

COUNCIL WATER MALAYSIA COMMUNICATION
DEPARTMENT
Gas Malaysia Time Telekom
JKR Hotline No Emergency 03-27208000
Kuala MBKT Hotline SATU 1 800 88 5004 1-800-88-9119
09-6271111 09-621 4159 Maxis Bhd
Trengganu LLM Hotline No TNB Careline 03-23300200
1 800 88 7752 15454
Digi Telecom. SB
0162990000

Celcom M SB
03-55122900

Telekom Malaysia
Bhd 03-55109191

Appendix B : Emergency Contact No for Utilities (Town Council, Water Department & Others
Contact no)
5.7 SEB take into account the needs and capabilities of all relevant interested parties and
ensuring their involvement, as appropriate, in the development of the planned response.

5.8 There are two types of drills:

a. Table Top Drills
b. Mock Drills

5.9 SEB maintain and retain documented information on the process(es) and on the plans for
responding to potential emergency situations. :-
a. Post mortem report
b. ERP Briefing Record

5.10 Emergency Response Team

a. An Emergency Response Team (ERT) shall be set up at every workplace for an effective
and efficient communication when reporting and controlling an emergency situation.
b. The size of the emergency team shall depend on the size of the workplace and its
scope of work.

5.11 Provision of Emergency Equipment and Facilities

a. The Emergency Response Team (ERT) and Person in Charge shall ensure all
the emergency equipment and facilities are provided and available at all times.
b. Among the examples of equipment and facilities are: HQ vs Site
a. Alarm system
b. Fire fighting equipment
c. First aid facilities
d. Spill kit
e. Stretcher etc.

6.0 APPENDICES

Appendix - A Emergency Contact No. for Authorities

Appendix - B Emergency Contact No for Utilities
Appendix - C Fire and Explosion
Appendix - D Chemical Spillage
Appendix - E Machinery Overturn
Appendix - F Lightning Strike
Appendix - G Trench Collapse/ Land Slide
Appendix - H Hit by Moving Vehicles
Appendix - I Underground Utilities
Appendix - J Confined Space
Appendix - K Bitten by animal
Appendix - L Electrical Incident
Appendix - M Contagious disease
Appendix - N ERP Organization Chart
Appendix - O ERP Contact card
Appendix - P Location site

7.1 LIST OF FORMS

7.2 Accident/ Incident Notification Form

7.3 Accident Investigation Report
7.4 ERP Post Mortem Report
7.5 Attendance List
 Process Description Process Flow

Identification through:
 Hazard & risk assessment analysis Identification of
 Environmental aspects potential
 Historical data or past experience

Size of ERT depends on the size of workplace and its Setting / appointment
scope of work. of Emergency
Response Team
(ERT)

Emergency Response Plan shall include:

 Emergency procedures
 Evacuation procedures Establishment of
 Assembly area Emergency Response
 Emergency contact number Plan (ERP)
 Escape route, etc.

Equipments and facilities:

 Alarm system Provision of
 Fire fighting equipment emergency
equipment/facilities
 First aid kit and stretcher
 Torch light
 Sand bag
 Spill kit etc. Document in Project
Emergency Response
Details of ERT functions and responsibilities and workplace Plan
ERP shall be documented in the PSP

ERT shall be communicated on their functions and

responsibilities Communicate
All emergency plan and procedures shall be communicated
to all employees

Drills shall be conducted at least once a year Training / drills

Post Mortem drill report shall be prepared

Postmortem drill report

Review the effectiveness of ERP to overcome the

weaknesses
Review

ROLES INPUT OUTPUT

 Originator Emergency Drills Postmortem Reports
 Reviewer
 Approver
 SHE-MR
 Process Owner