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UTM DREDGING HEALTH & SAFETY Effective Date: 2019

LIMITED MANAGEMENT SYSTEM Document No:

UTM/GF/HSE-
FDRP-01

FAULT/DEFECT REPORTING PROCEDURE

VICTOR TASIE
Preparation:
(HSSE)

JULIUS RONE
Approved by:
MD/CEO

UTM DREDGING LIMITED believes in the health and safety of our drivers and passengers. To
ensure this all vehicle faults and defects must be reported effectively and communicated to the
appropriate Manager as soon as they are identified so they can be acted upon in a timely manner.

WHO TO CONTACT:

If passengers are on board when a fault/ defect is identified, or the fault / defect will cause a delay in
the service, DRIVERS / MASTER must contact their Operations Manager.

If NO passengers are on board when a fault/ defect is identified and the fault / defect will not cause a
delay in the service, DRIVERS/MASTER must contact the Fleet Maintenance Manager / Workshop
Manager .

Please note: The time frame for which faults/ defects must be reported will change with the severity
of the fault or defect.

e.g - An interior light malfunctioning VS a wheel falling off.

Faults are vehicle issues that do not affect safety, some examples are:

• Blinker not cancelling

• Door rattle

Defects are vehicle issues that do affect safety, some examples are:

• Air pressure not building up

• Park brake not holding

Vehicle faults and defects are identified in the following ways:

• At times of scheduled maintenance

• By a vehicle safety inspection
• By drivers during the Pre-Departure / End of Shift check
• Through roadworthy inspections
Faults

Any faults or body damage must be recorded in the Faults Folder which is located in the staff room of
every depot. Faults must also be verbally reported as soon as practicable to the Fleet Maintenance
Manager / Workshop Manager or the Dubbo Operations Manager for Northern NSW employees.

If a driver identifies a 'fault’ during a pre-departure inspection, the driver must:

• Verbally notify the appropriate Manager.
• Record all details of the Fault in the “Faults Folder.”

Once the appropriate Manager is informed of the fault they must follow the below steps:
• Establish whether the vehicle is roadworthy and able to continue the journey.
• List the fault on the Maintenance Register.
• Prioritise and schedule each fault for repairs.
Any Defects must be recorded in the defect report book which is located in every vehicle. Defects
must be reported as soon as practicable to either the Fleet Maintenance Manager / Workshop
Manager.

If a DRIVER/MASTER identifies a 'defect' during a pre-departure inspection, the DRIVER/MASTER

must:

• Not operate the VEHICLE/VESSEL

• Immediately notify the appropriate Manager .
• Record all details of the Defect in the “Defect Report Book” (located in each vehicle).
• Record the Defect Book Number on the Daily/ Shift Check Book.
• Take appropriate steps to ensure that the vehicle is not used by another driver .

Once the appropriate Manager is informed of the defect they must follow the below steps:

• Organise the driver to use an alternative bus until such time as the vehicle is roadworthy.
• Ground the vehicle until such time as it is made roadworthy. A grounded vehicle is
identified by a “Do Not Use This Vehicle” sign on the dashboard.
• Quarantine the keys.
• List the defect on the Maintenance Register and ensure it remains un -used until such
time as the vehicle is roadworthy.
• When defects are fixed the appropriate defect clearance document must be filed with
the defect report.

DRIVER/MASTER receive confirmation of all defects/faults submitted as well as information relation

to the 'fix'.

Created By: VICTOR TASIE Date Of Effect: 1st December 2019 Version: 01
Authorised By: TERENCE DAFIAGHOR Last Reviewed: 00 Name: Fault/ Defect Reporting Procedure