Word 2016 Notes

Word 2016 - Introduction and Basics
EBOOK
The Word 2016 - Introduction and Basics course covers topics included in the Microsoft Office
Specialist (MOS) exam 77-725. You will learn how to create documents, open documents, and
navigate between them. You will also use templates, save documents in other formats and
modify Word options.
Screen Components
Navigating Documents
Creating Documents and Text
Opening, Saving and Closing
Modifying Word Options
Screen Components
Starting Word
Title Bar
Backstage View
Ribbons
Ribbon Display Options
Dialog Box Launchers
Quick Access Toolbar
Mini Toolbar
Displaying Rulers
Document Views
Status Bar
Spelling and Grammar Checker
Using Zoom
Word 2016 - Introduction and Basics - Screen Components - Starting Word
Starting Word
Word 2016 is the latest word processor from Microsoft that contains powerful tools to create many types of documents.
Word 2016 can be used on Tablets, Smartphones and Computers that run the Windows operating system.
In this course we will learn about using Word 2016 on a computer with a keyboard and mouse.
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Word 2016 - Introduction and Basics - Screen Components - Starting Word (cont.)
Starting Word (cont.)
To open Word 2016 you click on the Start button or press the Windows key.
Please click on the "Start" button.
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Let's display the Word 2016 app by typing the first two letters of its name.
Please type: wo
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Now select the Word 2016 application.
Please click on Word 2016.
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To open a new blank document you click on the "Blank Document" option.
In this example, we will open a recently used document called "Shuimish News".
Please click on "Shuimish News".
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Word 2016 - Introduction and Basics - Screen Components - Title Bar
Title Bar
Let's gain a basic understanding of the Word 2016 screen and its components.
The title bar displays the name of the current document (Shuimish News) and the application name (Word).
Please click anywhere on the title bar to continue.
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Word 2016 - Introduction and Basics - Screen Components - Backstage View
Backstage View
Backstage view is where you print and preview all your documents in one location.
You use it to display information about the current document, save documents, share documents, export documents and manage versions.
To display the commands in Backstage view you click on the "File" tab.
Please click on the "File" tab.
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Word 2016 - Introduction and Basics - Screen Components - Backstage View (cont.)
Backstage View (cont.)
The commands on the "File" tab allow you to manage your Word documents in one location. You can:
1. Find out information about a document;
2. Create a new document;
3. Open an existing document;
4. Save changes to a document;
5. Save a document with a new name or in another format;
6. Print a document;
7. Share a document with others;
8. Export a document;
9. Close a document without exiting Word.
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The commands on the bottom section allow you to:
1. Display details about your account;
2. Modify Word options;
3. Provide feedback to Microsoft about Windows.
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By default, the "Info" section is active which displays information about the current document.
The name of the document "Shuimish News" is displayed on the Title bar as well as just below the "Info" heading.
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The location where the document is stored is shown just below its name.
In this example, it is stored in the "Documents" folder on the computer.
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The level of document protection for the active file can be changed using the "Protect Document" list.
Before publishing the document you can check for any issues with sharing by using the "Check for Issues" list.
If you have different versions of the active file you can open or delete them using the "Manage Document" list.
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Information about the document is displayed on the right and includes the:
1. Size of the document;

2. Number of pages;
3. Number of words it contains;
4. Date it was last modified;
5. Date it was created;
6. Author of the document;
7. Person who last modified the document.
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You can close Backstage view by clicking on the left pointing arrow or by pressing the "Esc" key.
Please press the "Esc" key
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Word 2016 - Introduction and Basics - Screen Components - Ribbons
Ribbons
Word 2016 retains the ribbons tabs that were introduced in Word 2007.
The buttons on the ribbon are grouped into sections and the name of the group is displayed below.
The "Home" ribbon is displayed when a document is first opened.
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Word 2016 - Introduction and Basics - Screen Components - Ribbons (cont.)
Ribbons (cont.)
To discover a specific button's use, simply position the mouse pointer over it and its name will appear below.
Let's find out about the buttons on the "Home" ribbon.
Please position the mouse pointer over each button on the "Home" ribbon. Click on "Next" when you have finished.
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Ribbons (cont.)
To display the commands on other ribbons you simply click on the tab you require.
Let's view the commands on the "Insert" ribbon.
Please click on the "Insert" tab.
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Ribbons (cont.)
The "Insert" ribbon contains the commands for inserting different types of objects into a document.
Commands with a down pointing arrow indicate that a list will be opened with options that you can choose from.
Let's return to the "Home" ribbon.
Please click on the "Home" tab.
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Word 2016 - Introduction and Basics - Screen Components - Ribbon Display Options
Ribbon Display Options
You can hide the ribbon commands and display just the tabs to create more space on screen for the document.
A quick way to do this is to double-click on the active tab.
Please double-click on the "Home" tab.
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Word 2016 - Introduction and Basics - Screen Components - Ribbon Display Options (cont.)
Ribbon Display Options (cont.)
To display the ribbon commands again you click on any tab.
Let's display the commands on the "Home" ribbon.
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Notice that the ribbon is now slightly overlaying the top of the document.
To make sure the ribbon does not obscure any of the document you double-click on the tab.
Please double-click on the "Home" tab.
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You can also control how the ribbon is displayed by clicking on the "Ribbon Display Options" button.
Let's temporarily hide the ribbon.
Please click on the "Ribbon Display Options" button.
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The current setting is "Show Tabs and Commands" which display the tabs and ribbon commands.
Let's select the "Auto-hide Ribbon" setting which hides the ribbon commands and the tabs.
Please click on "Auto-hide Ribbon".
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The ribbon has been hidden leaving more screen space for the document.
To show the ribbon again you click at the top of the screen on the Title bar. You are in the correct location when the Title bar becomes highlighted.
Restoring the ribbon this way leaves the "Auto-hide ribbon" setting active.
Please move the cursor to the top of the screen. Click on the "Next" button when you have finished.
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Let's restore the tabs and ribbon commands by using the "Ribbon Display Options" button.
Please click on the "Ribbon Display Options" button.
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Now select the "Show Tabs and Commands" option.
Please click on "Show Tabs and Commands".
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Word 2016 - Introduction and Basics - Screen Components - Dialog Box Launchers
Dialog Box Launchers
Some groups on a ribbon do not show all of the commands.
These commands can be accessed by clicking on the "Dialog Box Launcher" for the group.
A Dialog Box Launcher looks like a small box with a bottom-right pointing arrow.
Let's display the "Font" dialog box.
Please click on the Dialog Box Launcher for the "Font" group.
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Word 2016 - Introduction and Basics - Screen Components - Dialog Box Launchers (cont.)
Dialog Box Launchers (cont.)
The "Font" box is opened with additional options and styles for working with fonts.
The "Advanced" tab is also available to change other Font settings such as character spacing scaling.
Let's close the "Font" box.
Please click on the Close button.
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Word 2016 - Introduction and Basics - Screen Components - Quick Access Toolbar
Quick Access Toolbar
The "Quick Access" toolbar is located on the left of the Title bar and by default contains only the "Save", "Undo" and "Redo" commands.
Typically it is used to display commands that you use frequently.
It can be customised to display any command that you use often by clicking on the "Customize Quick Access Toolbar" list button.
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Word 2016 - Introduction and Basics - Screen Components - Quick Access Toolbar (cont.)
Quick Access Toolbar (cont.)
Let's look at customising the Quick Access toolbar so that the "Quick Print" button is displayed.
Please click on the "Customize Quick Access Toolbar" list button.
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The most popular commands are shown in the list and the ones that are currently displayed have a check mark beside them.
To show more commands for the Quick Access Toolbar you click on "More Commands".
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To move the Quick Access toolbar below the ribbon you click on the "Show Below the Ribbon" command.
We will maintain its current position and add the "Quick Print" button to the toolbar.
Please click on the "Quick Print" command.
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The Quick Access Toolbar now contains a button that enables a document to be printed using the default printer settings.
As more buttons are added, the available space on the Title bar is reduced, which could leave insufficient space to display the names of documents
with long file names.
If this is the case then consider moving the Quick Access Toolbar beneath the ribbon.
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Word 2016 - Introduction and Basics - Screen Components - Mini Toolbar
Mini Toolbar
The "Mini" toolbar is a quick formatting toolbar that is displayed when you select text or right-click on text.
Let's look at the Mini toolbar by first selecting the text in the title.
Please click in the left margin beside the title.
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Word 2016 - Introduction and Basics - Screen Components - Mini Toolbar (cont.)
Mini Toolbar (cont.)
The Mini toolbar contains various formatting options for text.
Let's investigate these commands by moving the mouse cursor over each one.
Please move the cursor over each command. Click on Next when you have finished.
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Word 2016 - Introduction and Basics - Screen Components - Mini Toolbar (cont.)
Mini Toolbar (cont.)
To hide the Mini toolbar you click in a blank area of the document or move the cursor away from the selected text.
Please click to the right of the title.
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Word 2016 - Introduction and Basics - Screen Components - Displaying Rulers
Displaying Rulers
Rulers allow you to accurately set the layout of the document. They also allow you to set tabs, indents and change page margins.
To display the ruler in the document you need to activate the "Ruler" option on the "View" ribbon.
Please click on the "View" tab.
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Word 2016 - Introduction and Basics - Screen Components - Displaying Rulers (cont.)
Displaying Rulers (cont.)
Now select the "Ruler" option in the "Show" group.
Please click on "Ruler".
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Word 2016 - Introduction and Basics - Screen Components - Displaying Rulers (cont.)
Displaying Rulers (cont.)
A vertical and horizontal ruler are displayed which is useful when you want to align objects in documents precisely.
However they reduce the available screen space for the document.
To remove the rulers from the screen you de-activate the "Ruler" option.
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Word 2016 - Introduction and Basics - Screen Components - Document Views
Document Views
There are five views in which you can display a document:
1. Read Mode;
2. Print Layout;
3. Web Layout;
4. Outline;
5. Draft.
In this example we are looking at the document in "Print Layout" view, which allows you to see the page as it will be printed.
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Word 2016 - Introduction and Basics - Screen Components - Document Views (cont.)
Document Views (cont.)
You can switch to another view by clicking on the required button in the "Views" group on the ribbon.
Alternatively when the "View" ribbon is not active the Page View buttons on the Status bar allow you to switch between "Read Mode", "Print Layout"
and "Web Layout" views.
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Let's look at the document in Read Mode.
Please click on the "Read Mode" button.
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Read Mode removes most of the commands from the screen enabling you to concentrate on the content of the document.
The "Reading" toolbar is displayed on the left and contains just the "Tools" and "View" commands you typically use in this view.
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Document editing is disabled when you are in Read Mode.
To move through the document you click on the arrows to the left and right of the screen or by using the Up and Down arrow keys on the keyboard.
Please click on the right pointing arrow.
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We are now on screen 2 of the document.
Let's move back to the previous screen by using the Up arrow key on the keyboard.
Please press the "Up" arrow key.
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To close Read Mode you press the "Esc" key or click on another view button on the Status bar.
Please click on the "Web Layout" view button.
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Web Layout shows the document as it would appear in a web browser.
It appears as one long page without any page breaks and text and tables wrap to fit in the window.
The textured background now appears which is mainly used when creating web pages.
Let's switch to "Outline" view.
Please click on the "Outline" option.
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Outline view shows the structure of the document and is good for working with outline levels.
Any indents and symbols shown in this view are not printed or displayed in Print Layout view.
When Outline view is enabled, an "Outlining" ribbon is opened with commands for working in this view.
Let's continue and display "Draft" view.
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Now select the "Draft" option in the "Views" group.
Please click on the "Draft" option.
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Draft view displays the content of a document with a simplified layout.
Certain aspects of a page are not displayed in Draft view, such as page borders and images.
Let's show the document in "Print Layout" view.
Please click on the "Print Layout" button.
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Word 2016 - Introduction and Basics - Screen Components - Status Bar
Status Bar
The Status bar provides information about the active document or the task at hand, as well as the view buttons and a zoom slider.
From left to right the different fields are:
1. Current page number;

2. The number of words in the document;
3. A spell check icon;
4. A macro icon;
5. The view buttons;
6. The Zoom slider bar.
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Word 2016 - Introduction and Basics - Screen Components - Status Bar (cont.)
Status Bar (cont.)
The left side of the Status bar displays page details for the document.
The display is in the form "Page X of Y" where "X" is the number of the currently displayed page and "Y" is the total number of pages in the document.
"Page 1 of 6" indicates we are looking at page one of a six page document.
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Word 2016 - Introduction and Basics - Screen Components - Status Bar (cont.)
Status Bar (cont.)
The "Word Count" section displays the total number of words in the document.
Words contained in footers, headers and text boxes are not included by default, but may be counted using the "Word Count" box that is opened in the
"Proofing" section on the "Review" ribbon.
The count feature can also be used to count the number of words in a block of selected text.
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Word 2016 - Introduction and Basics - Screen Components - Spelling and Grammar Checker
Spelling and Grammar Checker
By default, Word checks spelling and grammar automatically while you are typing and words that cannot be found in the default dictionary are marked.
An "X" on the Status bar indicates that errors have been found.
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Word 2016 - Introduction and Basics - Screen Components - Using Zoom
Using Zoom
A document can be viewed in different magnifications by using the "Zoom" slider bar or the commands in the "Zoom" group on the "View" ribbon.
This is useful for looking at specific areas in documents. Let's investigate the buttons in the "Zoom" group.
Please move the cursor over each option in the "Zoom" group. Click on "Next" when you have finished.
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Word 2016 - Introduction and Basics - Screen Components - Using Zoom (cont.)
Using Zoom (cont.)
The default magnification is 100%.
To view a document in greater detail select options above 100%, or to display more of the document choose options below 100%.
We will demonstrate these options by opening the "Zoom" box.
Please click on the "Zoom" button.
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Using Zoom (cont.)
Let's see what the document looks like using the 200% magnification option.
Please click on 200% and then click on the "OK" button.
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Using Zoom (cont.)
All items in the document appear larger.
Let's see what the document looks like using the 50% magnification option. We will need to open the "Zoom" box again.
Please click on the "Zoom" button.
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Using Zoom (cont.)
We could use the spin controls on the "Percent" field to incrementally alter the zoom level but this would require many mouse clicks.
The zoom level can also be changed by entering a new value in the "Percent" field.
Please double-click on "200" in the "Percent" field.
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Using Zoom (cont.)
We can now type in the new zoom level, which is 50%.
Please type: 50 ; and then press the "Enter" key.
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Using Zoom (cont.)
Most of the document now appears on screen.
Let's now show the document using the "Multiple Pages" zoom setting.
Please click on the "Multiple Pages" button.
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Using Zoom (cont.)
The first two pages in the document are now displayed using this zoom magnification.
Let's display more pages in the document by using the Zoom slider bar.
Please click on Zoom slider bar where indicated.
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Using Zoom (cont.)
We can see that all 6 pages of the document are displayed and the zoom magnification is 26%.
Let's return to the 100% zoom magnification using the Zoom slider bar.
Please click where indicated on the Zoom slider bar.
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Using Zoom (cont.)
The "+" and "-" buttons at either end of the Zoom slider bar can also be used to adjust the zoom level in 10% increments.
Most page views can be displayed in various magnifications by using the "Zoom" feature.
This concludes the topics in this objective.
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Navigating Documents
Navigating in Read Mode
Navigation Pane in Read Mode
Navigating in Print Layout View
Navigation Pane in Print Layout
Searching Documents for Objects
Using the Go To Command

Word 2016 - Introduction and Basics - Navigating Documents - Navigating in Read Mode
Navigating in Read Mode
In this objective, we will learn some basic navigational techniques using the "Shuimish News" document.
We will first learn how to navigate a document using Read Mode.
We will then find out how to navigate in Print Layout view, search a document for objects and use shortcut keys.
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Word 2016 - Introduction and Basics - Navigating Documents - Navigating in Read Mode (cont.)
Navigating in Read Mode (cont.)
Let's start by switching to Read Mode to view this document.
Please click on the "Read Mode" button on the Status bar.
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You use Read Mode when you have completed the document as it does not allow for any editing.
The normal Word ribbons or scroll bars are not displayed allowing more screen space for the document and a less cluttered look.
The zoom magnification has also increased to 140% making the text larger and easier to read.
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You can navigate through the document by clicking on the arrows on the left or right of the screen.
This moves you Up and Down the document by one screen.
Let's move down the document by one screen.
Please click on the right arrow.
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We are now looking at screen 2 of 11 in this document.
You can also move down the document by one screen by pressing the Down arrow key, the Right arrow key, or the Page Down key.
Please press the Down arrow key.
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To move back up the document by one screen you click on the Left pointing arrow.
Please click on the Left pointing arrow.
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Pressing the Up arrow key, the Right arrow key, or Page Up key moves you up by one screen.
Please press the Up arrow key.
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We are now returned to the top of the document.
You can move directly to the bottom of the document by using the "Crl+End" shortcut keys.
Please hold down the "Ctrl" key while you press the "End" key.
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We are now looking at the end of the document and screen 11 of 11 is shown on the Status bar to confirm this.
To move directly to the top of the document you use the "Ctrl+Home" shortcut keys.
Please hold down the "Ctrl" key while you press the "Home" key.
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Word 2016 - Introduction and Basics - Navigating Documents - Navigation Pane in Read Mode
Navigation Pane in Read Mode
We are now at the top of the document.
You can also use the "Find" command on the "Tools" menu to locate objects in Read Mode.
This opens the Navigation pane which allows you to move around the document in several ways as well as search for text.
Please click on the "Tools" menu.
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Word 2016 - Introduction and Basics - Navigating Documents - Navigation Pane in Read Mode (cont.)
Navigation Pane in Read Mode (cont.)
Now select the "Find" command.
Please click on "Find".
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The Navigation pane is opened with the "Headings" tab active.
The headings in the document are listed with the currently displayed heading highlighted.
You can jump to any heading in the document by clicking on its name in the list.
Let's display the document at the "Why Feng Shui?" heading.
Please click on "Why Feng Shui?".
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Let's now display the document at the "What Feng Shui Is Not" heading.
Please click on "What Feng Shui Is Not".
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You can also navigate to the pages in the document by selecting the "Pages" tab in the Navigation pane.
Please click on the "Pages" tab.
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A miniature of the screens in the document are displayed in the Navigation pane with the current one surrounded by a blue border.
We are currently looking at screen 4 of 13.
Let's view the document at screen 10.
Please click on screen 10.
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When you move the cursor inside the Navigation pane a scroll bar is displayed that allows you to move up and down the document.
The scroll bar remains visible until you move the cursor out of the Navigation pane or the cursor is static for a few seconds while located in the
Navigation pane.
Let's display the scroll bar in the Navigation pane.
Please move the cursor inside the Navigation pane. Click on Next when you have finished.
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Let's use the scroll bar to display the first screen in the document.
Please click on the scroll bar above the scroll box and then click on page 1.
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You can also locate specific text in the document by entering it in the "Search document" box.
Let's use it to locate all occurrences of the word "natural" in the document.
Please click in the "Search document" box.
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Now enter the word "natural" that we want to locate in the document.
Please type: natural
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Any pages that contain the search string are listed in the Navigation pane.
We can see that the search has located a match for the word "natural" in 16 places in the document.
The search string text has also been highlighted in the document.
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You can show each match for the search string in the document by clicking on the "Results" tab.
Please click on the "Results" tab.
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All 16 matches for the search string "natural" are listed in the Navigation pane.
The Results tab also shows the surrounding text for each match.
To go to a specific match you click on it in the list.
Let's go the sixth match for the word "natural".
Please click on the sixth match for the word "natural".
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You can also move through the search results by clicking on the Up and Down arrows above the scroll bar.
Let's move up to the fifth search result.
Please click on the Up arrow for the search results.
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To close the search results list and remain at the selected search result you click on the "X" in the Search Document box.
Please click on the "X" in the Search Document box.
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Let's now display the headings in the document.
Please click on the "Headings" tab.
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When you have finished with the Navigation pane you click on its Close button.
Please click on the Close button for the Navigation pane.
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Let's switch to Print layout view and find out how to navigate in a document.
Please click on the "Print Layout" view button.
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Let's move to the top of the document by using the "Ctrl+Home" shortcut keys.
Please press the "Ctrl+Home" keys together.
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Word 2016 - Introduction and Basics - Navigating Documents - Navigating in Print Layout View
Navigating in Print Layout View
The scroll bars are hidden from view to make the screen look less cluttered.
When you need to use the scroll bars you can display them by moving the cursor over the document area.
Please move the cursor over the document area. Click on "Next" when you have finished.
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Word 2016 - Introduction and Basics - Navigating Documents - Navigating in Print Layout View (cont.)
Navigating in Print Layout View (cont.)
The vertical scroll bar is used to move up and down the document.
Scroll bars are made up of arrows located at each end and a scroll box located between the arrows.
The horizontal scroll bar is only displayed when all of the document cannot fit on the screen and is used to move left and right.
In this example, only the vertical scroll bar is displayed.
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To move down the document one line at a time, you click on the down arrow on the vertical scroll bar.
Holding down the mouse button results in a continuous scroll downwards until you release the button.
Let's move down the document by a line.
Please click on the Down arrow on the vertical scroll bar.
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To move down the document by one screen at a time, you click on the vertical scroll bar beneath its scroll box.
Please click on the vertical scroll bar beneath its scroll box.
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Let's move down this document by another screen.
Please click on the vertical scroll bar beneath the scroll box.
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While the scroll bar graphically represents the length of the document, the scroll box indicates which part of the document is currently on screen.
The scroll box also allows rapid movement by dragging it along the bar, which moves through the document by a relative amount.
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To move up the document by one line at a time, you click on the up arrow on the vertical scroll bar.
Holding the mouse button down results in a continuous scroll upwards until you release the button.
We will now move up the document by one line.
Please click on the Up arrow on the vertical scroll bar.
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To move up the document by one screen at a time, you click on the vertical scroll bar above the scroll box.
Let's move up the document by one screen.
Please click on the vertical scroll bar above its scroll box.
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You can also drag the scroll box up and down the vertical scroll bar to move through the document.
As you scroll a "Page Indicator" appears showing the page number currently in view.
You release the mouse button when you are at the desired location.
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You can also move up and down the document using the "Page Up" and "Page Down" keys.
Let's move down by one screen.
Please press the "Page Down" key.
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To move back up the document by one screen you press the "Page Up" key.
Please press the "Page Up" key.
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To quickly move to the bottom of the document you press the "Ctrl+End" shortcut keys.
Please hold down the "Ctrl" key while you press the "End" key.
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To quickly move to the top of the document you press the "Ctrl+Home" shortcut keys.
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Word 2016 - Introduction and Basics - Navigating Documents - Navigation Pane in Print Layout
Navigation Pane in Print Layout
You can also navigate in Print layout and Web Layout views by using the Navigation pane.
The option to display the Navigation pane is on the "View" ribbon.
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Word 2016 - Introduction and Basics - Navigating Documents - Navigation Pane in Print Layout (cont.)
Navigation Pane in Print Layout (cont.)
Let's show the Navigation pane in this document.
Please click on the "Navigation Pane" option.
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Word 2016 - Introduction and Basics - Navigating Documents - Navigation Pane in Print Layout (cont.)
Navigation Pane in Print Layout (cont.)
The Navigation pane has been opened with the "Headings" tab active.
We could move to any of the listed headings in the document by clicking on its name.
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Word 2016 - Introduction and Basics - Navigating Documents - Searching Documents for Objects
Searching Documents for Objects
You can also use the Navigation pane to find other objects in the document like:
1. Graphics;
2. Tables;
3. Equations;
4. Footnotes and Endnotes;
5. Comments.
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Word 2016 - Introduction and Basics - Navigating Documents - Searching Documents for Objects (cont.)
Searching Documents for Objects (cont.)
To display a list of the things you can search for in the document you click on the list button in the "Search document" box.
Please click on the "Search document" list button.
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The types of things you can search for in the document are listed in the "Find" section.
The "Advanced Find" and "Replace" commands are useful for locating text that you want to view and replace.
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To locate any graphics in the document you click on the "Graphics" option in the "Find" section.
Please click on the "Graphics" option.
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Three of the headings in the document have become highlighted to indicate they contain graphic images.
To display the graphic you simply click on the heading in the list.
Let's view the image under the "Correct Yin/Yang" heading.
Please click on the "Correct Yin/Yang" heading.
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We can now see the image that appears under the "Correct Yin/Yang" heading.
To show the pages in the document that the graphics appear on you click on the "Pages" tab.
Please click on the "Pages" tab.
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The graphics appear on pages 1, 3 and 5.
The miniature for page 1 is currently not in view and to display it we would use the scroll bar for the Navigation pane.
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Let's also search for any tables in this document by using the "Search document" list.
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Now select the "Tables" command.
Please click on "Tables".
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We can see that there is one table in this document on page 5.
Tables enable you to arrange columns of numbers and text without having to use tabs.
They provide a convenient way of organising text and graphics in documents.
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Let's return to the top of the document and find out how to navigate using the Go To feature.
Please click by the red arrow and then press the "Ctrl+Home" keys.
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Word 2016 - Introduction and Basics - Navigating Documents - Using the Go To Command
Using the Go To Command
The Go To feature lets you quickly move to specific locations such as page numbers, comment fields and bookmarks.
To access the "Go To" command, we need to open the "Search document" list.
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Word 2016 - Introduction and Basics - Navigating Documents - Using the Go To Command (cont.)
Using the Go To Command (cont.)
Now select the "Go To" command.
Please click on the "Go To" command.
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You choose the type of object you want to move to in the "Go to what" list and the box on the right then changes to match what is selected.
In this example "Page" is active so we could move directly to a page by entering its number.
You can also move back and forward from your current location by using the plus sign (+), and minus sign (-).
For instance, to, move forward five pages, you would enter "+5" in the "Enter page number" field.
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Let's move to the fourth page by entering "4" in the "Enter page number" field.
Please type: 4
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To execute this command, we need to press the "Enter" key or click on the "Go To" button.
Please click on the "Go To" button.
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The blue border around page 4 in the Navigation pane indicates we are currently on "Page 4". This is also confirmed on the Status bar.
Let's close this box.
Please click on the indicated "Close" button.
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The "Go To" box can be quickly opened using the keyboard shortcut "Ctrl+G" or by pressing the "F5" function key.
We will now move to the tenth line of our document this time using the shortcut keys (Ctrl+G) for the Go To command.
Please hold down the "Ctrl" key while you press the "G" key.
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We want to move to a specific line of text, so let's select this option from the "Go to what" list.
Please click on "Line".
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Let's move to the tenth line in the document entering this in the "Enter line number" box.
We first need to position the insertion point within the field.
Please click inside the "Enter line number" box.
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Now enter "10" for the line number.
Please type: 10 ; and then press the "Enter" key.
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The insertion point is now located at the beginning of the tenth line of the document.
Let's close the "Go To" feature.
Please click on the indicated Close button.
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We will also close the Navigation pane.
Please click on the Close button for the Navigation pane.
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Let's move to the top of the document using the "Ctrl+Home" shortcut keys.
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Using the navigational tools in Word makes it easy to navigate documents and find different types of objects.
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Creating Documents and Text
Creating New Documents
Mouse Pointer Shapes
Inserting Date and Time
Aligning Click and Type Text
Activating the Show Command
Creating Paragraphs
Inserting Line Breaks
De-activating the Show Command
Overtype Mode
Insert Mode
Using Templates
Word 2016 - Introduction and Basics - Creating Documents and Text - Creating New Documents
Creating New Documents
In this objective, we will learn how to create new documents using the templates in Word.
We will enter text using "Click and Type", insert dates and use "insert" and "overtype" typing modes for text.
When you start Word you are taken to the Start screen where you can choose from a range of templates.
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Word 2016 - Introduction and Basics - Creating Documents and Text - Creating New Documents (cont.)
Creating New Documents (cont.)
To create a blank document you simply click on the "Blank document" template.
Please click on the "Blank document" template.
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A file called "Document1" is opened which is based on the default Word template.
This template controls things like the page margins as well as the default fonts and styles used in the document.
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You can also open new blank documents based on the default template by using the "Ctrl+N" shortcut keys.
We will use this shortcut key combination to open a second blank document for you when you move to the next slide.
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Another blank document named "Document2" is opened and becomes the active file.
You can move between these two open documents using the "Word" taskbar button.
If you move the mouse pointer over a taskbar button, miniatures of the open documents are displayed.
Please move the mouse pointer over the "Word" taskbar button. Click on "Next" when you have finished.
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Word 2016 - Introduction and Basics - Creating Documents and Text - Mouse Pointer Shapes
Mouse Pointer Shapes
Before entering text, let's take a look at the various mouse cursor shapes that will be encountered in Word.
When you move the mouse cursor into the left margin it changes to a white arrow.
This area is known as the "Selection bar" and allows you to easily select blocks of lines and paragraphs.
Please move the cursor inside the indicated "Selection bar" area. Click on "Next" when you have finished.
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Word 2016 - Introduction and Basics - Creating Documents and Text - Mouse Pointer Shapes (cont.)
Mouse Pointer Shapes (cont.)
As you move the mouse around the text area in the document, the cursor shape will indicate whether the text will be left or right aligned, centred or
indented.
The "click and type" cursor enables you to double-click on a blank area of the page to insert text, graphics and tables.
Please move the mouse cursor around the text area. Click on "Next" when you have finished.
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Let's add a date to the top of the document and align it on the right margin.
Please double-click inside the red box on the document.
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Alignment determines the way text is aligned with respect to the margins.
We activated right alignment so the text will be entered from the right margin.
In this example, we will enter the current date as "16 December 2016".
Please type: 16 December 2016 ; and then press the "Enter" key.
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The date has been aligned to the right margin.
Let's close this blank document and look at the other ways of entering dates in Word.
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We are prompted to save the document before it is closed.
We do not want to save this document so we will use the "Don't Save" command.
Please click on the "Don\'t Save" button.
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Word 2016 - Introduction and Basics - Creating Documents and Text - Inserting Date and Time
Inserting Date and Time
You can quickly add the current date and time in various formats by using the "Insert Date and Time" list on the "Insert" ribbon.
Please click on the "Insert" tab.
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Word 2016 - Introduction and Basics - Creating Documents and Text - Inserting Date and Time (cont.)
Inserting Date and Time (cont.)
The "Insert Date and Time" command is in the "Text" group.
Let's look at the date and time options.
Please click on the "Insert Date and Time" button.
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The various date and time formats you can use are displayed.
In this example we are looking at the date/time formats for the "English (United Kingdom)" editing language.
In Australia and the UK the date format when represented by numbers, is day, month, and then year.
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In the United States when the date format is represented by numbers it is by month, then day and then year.
To have the date inserted using the United States format you need to select that format from the "Language" list.
Please click on the "Language" list, and then click on "English (United States)".
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We can see from the first option that the date format is now by month, day, and then year.
Let's return to the "English (United Kingdom)" setting.
Please click on the "Language" list button, and then click on "English (United Kingdom)".
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Let's choose the second date format in the list.
Please click on the indicated date format.
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You can choose to have the date automatically updated whenever the document is opened by selecting the "Update automatically" option.
For example, this would be useful if you were creating a document for invoicing purposes and always wanted the current date to appear.
We will ignore this setting and just add the current date.
Please click on the "OK" button.
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Word 2016 - Introduction and Basics - Creating Documents and Text - Aligning Click and Type Text
Aligning Click and Type Text
We will enter a title for the document a couple of lines under the date using the centre "Click and Type" pointer.
"Click and Type" pointers are only available in the Print Layout and Web Layout views.
We need to double-click in the document where we want the title entered.
Please double-click inside the red box.
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Word 2016 - Introduction and Basics - Creating Documents and Text - Aligning Click and Type Text (cont.)
Aligning Click and Type Text (cont.)
We are automatically moved lower in the document without having to press the "Enter" key.
Let's enter the heading "The Five Elements".
Please type: The Five Elements
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Let's enter left-aligned text a couple of lines beneath the title by double-clicking in the left margin at the required location.
Please double-click in the red box.
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Left alignment will enter the text from the left margin.
Let's enter the text "The Feng Shui concept".
Please type: The Feng Shui concept
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"Click and Type" pointers are an easy way to enter text, tables and graphics at specific locations.
For convenience, when you go to the next slide we will add the rest of the content and format the document for you.
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Word 2016 - Introduction and Basics - Creating Documents and Text - Activating the Show Command
Activating the Show Command
You can display any non-printing characters such as spaces, paragraph marks, line breaks, and tabs by clicking on the "Show/Hide" button on the
"Home" ribbon.
This allows you to see all of the hidden characters in the document.
Let's activate the "Show" feature.
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Word 2016 - Introduction and Basics - Creating Documents and Text - Activating the Show Command (cont.)
Activating the Show Command (cont.)
The "Show/Hide" button is located in the "Paragraph" group.
Please click on the "Show/Hide" button.
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Word 2016 - Introduction and Basics - Creating Documents and Text - Activating the Show Command (cont.)
Activating the Show Command (cont.)
The spaces between characters, paragraph marks (hard returns), line breaks (soft returns) and tabs are now displayed.
This makes it easier to see layout problems, such as extra spaces between words and too many lines between paragraphs.
The "Show/Hide" button has a grey background to indicate it is active. To hide the non-printing characters you click on this button again.
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Word 2016 - Introduction and Basics - Creating Documents and Text - Creating Paragraphs
Creating Paragraphs
In Word, a paragraph is any amount of text, graphics or other items that are followed by a paragraph mark.
You insert a paragraph mark each time you press the "Enter" key.
The paragraph mark characters are not displayed on screen unless the "Show/Hide" command is activated or you have chosen to display paragraph
marks in the "Word Options" settings.
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Word 2016 - Introduction and Basics - Creating Documents and Text - Creating Paragraphs (cont.)
Creating Paragraphs (cont.)
To start a new line in the document, you press the "Enter" key.
Let's move the second sentence of the first paragraph on to a new line.
Please click by the red arrow.
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Now move this sentence on to the next line.
Please press the "Enter" key.
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You can remove a paragraph mark by positioning the insertion point in front of it and then pressing the "Delete" key, or using the "Backspace" key if
the insertion point is positioned after it.
For example, pressing the "Backspace" key now would remove the paragraph mark we just created.
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Word 2016 - Introduction and Basics - Creating Documents and Text - Inserting Line Breaks
Inserting Line Breaks
You can insert a line break into the document by pressing the "Shift"+"Enter" keys. This creates a new line in the document without creating a new
paragraph.
Known also as a "soft break" it can be useful to prevent too much white space appearing between paragraphs when creating new lines using just the
"Enter" key.
Let's add a line break to the document at the current insertion point.
Please hold down the "Shift" key while you press the "Enter" key.
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Word 2016 - Introduction and Basics - Creating Documents and Text - De-activating the Show Command
De-activating the Show Command
The "line break" character has been inserted into the document and the sentence has been moved onto the next line.
We will now remove the non-printing characters from screen, by selecting the "Show/Hide" button again.
Please click on the "Show/Hide" button.
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Word 2016 - Introduction and Basics - Creating Documents and Text - De-activating the Show Command (cont.)
De-activating the Show Command (cont.)
The non-printing characters are hidden and the "Show/Hide" button is de-activated.
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Word 2016 - Introduction and Basics - Creating Documents and Text - Overtype Mode
Overtype Mode
The two main typing modes for text are "Overtype", which types over existing characters, and "Insert", which inserts text between existing characters.
You can switch between modes by using the "Advanced" options in the "Word Options" box.
Let's switch to "Overtype" mode.
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Word 2016 - Introduction and Basics - Creating Documents and Text - Overtype Mode (cont.)
Overtype Mode (cont.)
Now select the "Options" command.
Please click on "Options".
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Now select the "Advanced" options.
Please click on "Advanced".
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The "Insert" key can be used to toggle between "Insert" and "Overtype" mode by activating the "Use the Insert key to control overtype mode" option.
This will allow us to change between modes by simply pressing the "Insert" key.
Let's activate this option.
Please click on the "Use the Insert key to control overtype mode" option.
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With the option enabled, we can close the "Word Options" box.
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To observe "Overtype" mode, we will replace the word "begin" with "arise" on the second line.
First, let's activate this mode by pressing the "Insert" key.
Please press the "Insert" key.
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Overtype mode is now activated.
We want to overtype the word "begin" so we need to position the insertion point in front of it.
Please click to the left of the word "begin".
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Let's replace this word with "arise".
Please type: arise
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Word 2016 - Introduction and Basics - Creating Documents and Text - Insert Mode
Insert Mode
To revert to "Insert" mode we need to press the "Insert" key again.
Please press the "Insert" key.
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Word 2016 - Introduction and Basics - Creating Documents and Text - Insert Mode (cont.)
Insert Mode (cont.)
This time we will add the word "many" before the word "different" on the second line.
Please click to the left of the word "different".
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Insert Mode (cont.)
Let's now insert the word "many".
Please type: many ; and then press the "Spacebar".
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Insert Mode (cont.)
The word "many" has now been placed in front of the word "different".
Word's automatic "word wrap" feature prevents any word from being split over two lines.
When a word will not fit at the end of a line, the whole word is moved onto the next line.
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Insert Mode (cont.)
Normally "Insert" mode is used to enter text but if your text starts disappearing unexpectedly, check that "Overtype" mode is not enabled.
Let's now look at using Word templates to create new, preformatted documents.
Templates are accessed from the "New" section of Backstage view.
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Insert Mode (cont.)
Now we need to open the "New" section of "Backstage" view.
Please click on "New".
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Word 2016 - Introduction and Basics - Creating Documents and Text - Using Templates
Using Templates
You can view various categories of templates like "Business" and "Personal" by clicking on a suggested searches heading.
You can also search for a template by typing an entry in the "Search for online templates" field.
Let's look for templates that are suitable for creating a meeting agenda.
Please click in the "Search for online templates" field.
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Word 2016 - Introduction and Basics - Creating Documents and Text - Using Templates (cont.)
Using Templates (cont.)
Now enter the word "agenda" as the search text.
Please type: agenda ; and then press the "Enter" key.
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Miniatures of the agenda templates are displayed.
We can see from the category information that there are 22 templates in the "Agendas" category.
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To base a new document on a template you must first select the template.
We will use the "Team meeting agenda" template.
Please click on the "Team meeting agenda" template.
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Information about the "Team meeting agenda" template is shown.
You can scroll through the other templates for the "Agenda" category by clicking on the left and right arrowhead icons (if available), or by using the
Arrow keys on the keyboard.
Please press the Right arrow key.
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This template would be useful for a PTA meeting agenda.
Let's look at another template in the "Agenda" category.
Please click on the Right arrowhead icon.
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To create a new document using the template you click on the "Create" button.
This downloads the template from the internet and opens a new document based on that template.
Please click on the "Create" button.
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A document based on the chosen template is now displayed.
When completing documents based on a template you simply select a field and then type the required information suggested by the text.
Let's close this document without saving it.
Please click on the Close button for the document.
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We will close the document without saving the changes.
Please click on the "Don\'t Save" button.
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Let's look at more of the templates that are available with Word.
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Now select the "New" command.
Please click on "New".
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Notice that the "All day meeting agenda" template now appears at the top as it was recently used.
Let's look at the available templates for business.
Please click on "Business".
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We can see that there are many Word templates for creating business documents.
Let's return to the home screen for templates.
Please click on the "Home" button
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We are returned to the "New" section of Backstage view.
All new Word documents are created from here.
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Opening, Saving and Closing
Opening Documents
Recently Used Documents
Using Search to Open Documents
Moving Between Documents
Saving Documents
Using Save As
Saving As PDF Documents
Saving As Templates
Saving Existing Files
Closing Documents
Quitting Word
Word 2016 - Introduction and Basics - Opening, Saving and Closing - Opening Documents
Opening Documents
In this objective, we will learn how to open documents in various ways and move between open documents.
We will save documents for people that use older versions of Word like Word 2003.
We will also save documents in other file formats like PDF and Rich Text format.
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Word 2016 - Introduction and Basics - Opening, Saving and Closing - Opening Documents (cont.)
Opening Documents (cont.)
Word allows several documents to be open at the same time.
To open a document you select the "Open" command on the "File" tab.
Alternatively, you can press the "Ctrl+O" shortcut keys.
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The file we want to open is in the "Documents" folder on this computer, so we need to select the "This PC" option.
Please click on "This PC".
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By default, the folders and Word documents in the "Documents" folder are displayed.
The name of the current folder is shown at the top.
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To open a folder and display its contents you click on it.
Let's open the "Feng Shui Energies" folder.
Please click on the "Feng Shui Energies" folder.
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The contents of the "Feng Shui Energies" folder are displayed.
Let's open the "Inside the Home" folder.
Please click on the "Inside the Home" folder.
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We can see this folder contains various Word documents.
To go back up one level in the folder structure you click on the Up arrow beside the name of the folder.
Please click on the Up arrow.
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The contents in the "Feng Shui Energies" folder are now displayed.
Let's return to the "Documents" folder again.
Please click on the Up arrow.
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Clicking on the folder name displays the "Open" box in Word.
This allows you to display other file types in the folder and quickly navigate to other locations.
Please click on "Documents".
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The left pane of the "Open" box contains links to commonly used folders.
Clicking on a link displays the contents of the folder.
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To display files other than Word documents you open the "File Type" list and choose the file type you require.
Please click on the "File Type" button.
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The different types of files you can display are listed.
To display every file in the folder you select the "All Files" option.
Let's close the list and leave the default setting of "All Word Documents" unchanged.
Please press the "Esc" key
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You can open a file in various ways by selecting the file and using the "Open" list.
Let's observe this with the "Case Study" document.
Please click on the "Case Study" document.
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Now click on the "Open" list button.
Please click on the "Open" list button.
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The "Open Read-Only" option prevents you from accidently making changes to the original document.
Select the "Open as Copy" option to create a duplicate in the folder that contains the original.
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To recover text from a damaged document you select the "Open and Repair" option.
To open an XML file using its Extensible Stylesheet Language Transformation (XSLT), select the "Open with Transform" option.
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Select the "Open in Protected View" option if you believe the file may contain a virus.
Choose the "Open in Browser" option if you want to open the file in a web browser.
Let's close this list and continue.
Please press the "Esc" key.
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We will also close the "Open" box.
Please click on the "Cancel" button.
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Let's open a document called "Yin&Yang" in the "Basic Principles" folder.
Please click on the "Basic Principles" folder.
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We want to open the "Yin&Yang" document.
Please click on "Yin&Yang".
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"Yin&Yang" is now the active document and its name appears on the title bar.
Let's continue and look at opening recently used documents.
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Word 2016 - Introduction and Basics - Opening, Saving and Closing - Recently Used Documents
Recently Used Documents
To open a recently used document you select it from the "Recent" list in the "Open" section.
This is a quick and convenient way of opening frequently used files.
Let's open a document called "Feng Shui Elements" this way.
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Word 2016 - Introduction and Basics - Opening, Saving and Closing - Recently Used Documents (cont.)
Recently Used Documents (cont.)
Now select the "Open" command.
Please click on "Open".
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The most recently used document is displayed at the top of the list, which is "Yin&Yang" in this example.
Let's open the "Feng Shui Elements" document.
Please click on "Feng Shui Elements".
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"Feng Shui Elements" is now the active document.
The "Yin&Yang" document remains open, but is hidden underneath.
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Word 2016 - Introduction and Basics - Opening, Saving and Closing - Using Search to Open Documents
Using Search to Open Documents
Documents can also be opened by using the Windows search feature.
Please click in the Windows Search box.
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Word 2016 - Introduction and Basics - Opening, Saving and Closing - Using Search to Open Documents (cont.)
Using Search to Open Documents (cont.)
We are searching for a document called "Chi" so let's enter this into the "Search" field.
Please type: chi
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The search returns a list of Word documents and web pages that contain the consecutive letters c-h-i or the word "chi".
Let's open the "Chi" Word document.
Please click on "Chi.docx".
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The "Chi" file is now the active document.
Let's close this file.
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The previously active "Feng Shui Elements" file is now the active document.
We will open a new blank document for you when you move to the next slide.
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Word 2016 - Introduction and Basics - Opening, Saving and Closing - Moving Between Documents
Moving Between Documents
You can move between documents by clicking on the Word taskbar button and then selecting the thumbnail image you require.
Please click on the Word taskbar button.
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Word 2016 - Introduction and Basics - Opening, Saving and Closing - Moving Between Documents (cont.)
Moving Between Documents (cont.)
Thumbnail images of the three open documents are displayed.
Let's make "Feng Shui Elements" the active document.
Please click on the thumbnail for "Feng Shui Elements".
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The "Feng Shui Elements" document is now active and its name appears on the title bar.
Let's display the "Yin&Yang" document.
Please point to the Word taskbar button.
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Now make "Yin&Yang" the active document.
Please click on the "Yin&Yang" thumbnail.
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Another method of moving between open documents is to use the "Switch Windows" list on the "View" ribbon.
Let's display the commands on the "View" ribbon.
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The "Switch Windows" list displays the names of all currently open files.
Let's use this method to display the "Feng Shui Elements" document.
Please click on the "Switch Windows" button.
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Now select the "Feng Shui Elements" document.
Please click on "Feng Shui Elements".
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The "Ctrl+F6" shortcut keys can be used to quickly move to the previous document window.
Using this shortcut now would display the "Yin&Yang" document.
To change the direction of movement, use the "Ctrl+Shift+F6" shortcut keys.
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Windows can also display an image of all open files by holding down the "Alt" key while you press the "Tab" key.
We will replicate the result of this action when you move to the next slide.
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The open windows are displayed as long as the "Alt" key is held down.
You can cycle through the open windows by pressing the "Tab" key.
Releasing the "Alt" key will cause the window highlighted in the preview to become the active window.
A window can also be selected by clicking on its thumbnail.
Please click on the "Document2" thumbnail.
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"Document2" is now the active document.
Moving between documents using any of the many methods is easy.
Let's add some text to this blank document and we will complete the text and format it for you.
Please type: Feng Shui in the Home
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Word 2016 - Introduction and Basics - Opening, Saving and Closing - Saving Documents
Saving Documents
As you work with documents, the additions and changes you make are reflected on screen. Until these changes are saved they can be lost.
Saving a document takes little time compared to the frustration of retyping work. It is recommended that you save work at regular intervals.
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Word 2016 - Introduction and Basics - Opening, Saving and Closing - Saving Documents (cont.)
Saving Documents (cont.)
You can save documents in several ways.
You can use the "Save" or "Save As" commands on the "File" tab, click on the "Save" button on the Quick Access Toolbar, or press the "Ctrl+S"
shortcut keys.
Please click on the "Save" button.
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Because we have not saved this document before, the "Save As" section is displayed.
We want to save this file in the "Documents" folder on the local computer.
Please click on "This PC".
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Now select the "Documents" folder.
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This is the first time we are saving this document so we need to name it.
Using descriptive names for files (up to 255 characters including spaces) helps you to find them later.
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Word examined the first line of text and has suggested "Feng Shui in the Home" as the file name.
Let's save this file in the "Basic Principles" folder.
Please double-click on "Basic Principles".
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We will provide this document with a different name so we need to select the one suggested by Word.
Please click in the "File name" box.
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We can enter the name for the document, which is Home Health.
Please type: Home Health ; and then press the "Enter" key.
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This document has been saved and its name is displayed on the title bar.
Click on the "Save" button when you want to save any document changes.
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Word 2016 - Introduction and Basics - Opening, Saving and Closing - Using Save As
Using Save As
Use the "Save As" command on the "File" tab to make a copy of the current document.
This allows you to give the document another name, save it in an earlier version of Word, or in a format that other applications can read.
Let's make a copy of this document for a colleague who uses Word 2003 instead of Word 2016.
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Word 2016 - Introduction and Basics - Opening, Saving and Closing - Using Save As (cont.)
Using Save As (cont.)
Now select the "Save As" command.
Please click on "Save As".
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We will save this version of the file in the "Documents" folder.
The current folder is shown as "Basic Principles" so we need to move up one level in the folder hierarchy to make "Documents" the current folder.
Please click on the "Up one level" button.
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Now click on the "Documents" folder.
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You open the "Save as type" list and then select the required format.
Please click on the "Save as type" list button.
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The various file formats that you can use are listed.
You can save a document as a template, PDF document, web page or text file.
We need to select the "Word 97-2003 Document" option.
Please click on "Word 97-2003 Document".
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When storing a file in the same location as the original, it is a good idea to rename the new document.
Let's add the prefix "2003" to the beginning of the file name.
Please click in the "File name" field by the red arrow.
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Now enter "2003" to indicate the file has been saved in an earlier version of Word.
Please type: 2003 ; and then press the "Spacebar".
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Now save this document in its new format.
Page 259 of 378

The file is displayed in "Compatibility" mode, which is used for earlier versions of Word.
This file now has a file extension of ".doc" instead of the default ".docx".
Page 260 of 378

Let's also save a copy of this file in "Rich Text Format", which can be read by most Word Processing applications.
Page 261 of 378

Page 262 of 378

We will save the file in the "Documents" folder.
Please click on the "Documents" folder.
Page 263 of 378

We need to select the "Rich Text Format" option in the "Save as type" list.
Page 264 of 378

Now select the "Rich Text Format" option.
Please click on "Rich Text Format".
Page 265 of 378

Let's provide the new name "Healthy Homes" for the "Rich Text Format" file, which will have the file extension ".rtf".
First we need to select the existing name.
Please click in the "File name" field, and then type: Healthy Homes
Page 266 of 378

We can now save this Rich Text file in the "Documents" folder.
Page 267 of 378

Word 2016 - Introduction and Basics - Opening, Saving and Closing - Saving As PDF Documents
Saving As PDF Documents
Let's create a version of this document in PDF format, which stands for Portable Document Format.
PDF is a popular format that can be read by many types of PDF viewers.
Page 268 of 378

Word 2016 - Introduction and Basics - Opening, Saving and Closing - Saving As PDF Documents (cont.)
Saving As PDF Documents (cont.)
Page 269 of 378

We will save the file in the "Documents" folder.
Please click on the "Documents" folder.
Page 270 of 378

Now select the "PDF" format from the "Save as type" list.
Please click on the "Save as type" list button, and then click on "PDF".
Page 271 of 378

When saving a file in PDF format, you have the option to create a standard PDF version or one that is optimised for online publishing.
We will retain the default "Standard" option.
Page 272 of 378

The PDF document has been opened in the web browser.
If you have another PDF viewer installed like Adobe Reader then it is opened it that application.
You typically use the PDF format to distribute information in documents electronically via email and websites.
These PDF files are read only, which means that other people can view the content but not edit it.
We will close the "Healthy Homes" PDF document for you when you move to the next slide.
Page 273 of 378

The original "Home Health" word document now exists in PDF format, Rich Text format and for earlier versions of Word.
We will open the "Shuimish News" document for you when you move to the next slide.
Page 274 of 378

Word 2016 - Introduction and Basics - Opening, Saving and Closing - Saving As Templates
Saving As Templates
A file can be saved as a template so that future documents with the same basic content can be created without having to re-enter all the existing
information.
The "Save As" command is also used to save a document as a template.
We will open the "Save As" section of Backstage view and select the "Documents" folder for you.
Please click on the "File" tab".
Page 275 of 378

Word 2016 - Introduction and Basics - Opening, Saving and Closing - Saving As Templates (cont.)
Saving As Templates (cont.)
We need to select the "Word Template" option from the "Save as type" list.
Page 276 of 378

If the document contains macros for use in the template then select the "Word Macro-Enabled Template" format.
This document does not contain any macros
Please click on "Word Template".
Page 277 of 378

The default "Custom Office Templates" folder is automatically selected as the location to save the resulting template.
Page 278 of 378

"Shuimish News" now exists in the "Custom Office Templates" folder with the file extension ".dotx".
A new file could be created based on this template by selecting the "New" command from the File tab.
You then click on the "Personal" category to list the template.
Page 279 of 378

Word 2016 - Introduction and Basics - Opening, Saving and Closing - Saving Existing Files
Saving Existing Files
To save any changes to an existing document, you click on the "Save" button or select the "Save" command on the "File" tab.
Let's first return to the "Yin&Yang" document.
Please click on the Word taskbar button.
Page 280 of 378

Word 2016 - Introduction and Basics - Opening, Saving and Closing - Saving Existing Files (cont.)
Saving Existing Files (cont.)
Now select the "Yin&Yang" document.
Please click on the "Yin&Yang" thumbnail.
Page 281 of 378

Let's move the text down the page a little.
Please press the "Enter" key twice.
Page 282 of 378

Now save the change to the "Yin&Yang" document using the "Save" button.
Page 283 of 378

Word 2016 - Introduction and Basics - Opening, Saving and Closing - Closing Documents
Closing Documents
When you have finished working with documents, it is a good idea to close them.
This prevents unnecessary confusion and allows your computer to work faster.
To close a document you select the "Close" command on the "File" tab, or click the Close button for a document.
Page 284 of 378

Word 2016 - Introduction and Basics - Opening, Saving and Closing - Closing Documents (cont.)
Closing Documents (cont.)
The "Yin&Yang" document has been closed, and three documents remain open.
We will close these documents for you when you close the "Shuimish News" file.
Page 285 of 378

Word 2016 - Introduction and Basics - Opening, Saving and Closing - Closing Documents (cont.)
Closing Documents (cont.)
Now select the "Close" command.
Please click on "Close".
Page 286 of 378

Word 2016 - Introduction and Basics - Opening, Saving and Closing - Quitting Word
Quitting Word
Let's also exit the Word application using its Close button.
Page 287 of 378

Word 2016 - Introduction and Basics - Opening, Saving and Closing - Quitting Word (cont.)
Quitting Word (cont.)
When you quit Word you are returned to the Desktop in Windows.
Page 288 of 378

Modifying Word Options
Word Options
General Options
Display Options
Proofing Options
Save Options
Language Options
Advanced Options
Customize Ribbon Options
Quick Access Toolbar Options
Add-Ins Options
Trust Center Options

Word 2016 - Introduction and Basics - Modifying Word Options - Word Options
Word Options
The "Word Options" box allows you to customise Word to suit your specific requirements. It is where you can do things like:
1. Modify the screen display;

2. Specify proofing options;
3. Add and change languages;
4. Set save locations for files;
5. Customise the ribbon and Quick Access Toolbar;
6. Change Trust Center settings.
In this objective, we will examine the different categories of Word options.
Page 290 of 378

Word 2016 - Introduction and Basics - Modifying Word Options - Word Options (cont.)
Word Options (cont.)
You select the "Options" command on the "File" tab to open the "Word Options" box.
Please click on the "File" tab, and then click on "Options".
Page 291 of 378

Word 2016 - Introduction and Basics - Modifying Word Options - General Options
General Options
There are many settings that you can customise in Word and they are grouped into categories which are displayed in the left panel.
By default, the settings in the "General" category are shown, which are for working with Word.
Active options are displayed with a check mark inside their check box.
Page 292 of 378

Word 2016 - Introduction and Basics - Modifying Word Options - General Options (cont.)
General Options (cont.)
The options in Word are generally descriptive which explains the feature it controls.
Some options also contain a ScreenTip and are indicated by a small ScreenTip icon to the right of their name.
When you move the cursor over the option the information in the ScreenTip is displayed.
Please move the cursor over the top 3 options. Click on "Next" when you have finished.
Page 293 of 378

The settings in the "User Interface options" control features such as the Mini toolbar, Live Preview and the descriptions in ScreenTips.
You can also disable the "Update document content while dragging" feature.
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The "Personalize your copy of Microsoft Office" section displays the name and initials of the user, which is Nigel Holt in this example.
These settings are used for information like the document author, as well as when comments are added when it has been sent out to other people for
review.
To change these details simply enter the new name and initials.
Page 295 of 378

By default Office displays no background pattern on the area around the Title bar.
You can customise the look of the programs in Office by selecting a background pattern from the "Office Background" list.
Let's open the list to view the options.
Please click on the "Office Background" list button.
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There are 14 background patterns you can choose from.
Let's select the "Circles and Stripes" option.
Please click on "Circles and Stripes".
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The default theme for office is "colorful".
You can change this to white or dark grey by selecting the option from the "Office Theme" list.
Let's choose the white option.
Please click on the "Office Theme" list button, and then click on "White".
Page 298 of 378

To see what these settings will look like in Word we need to confirm them by clicking on the "OK" button.
Page 299 of 378

We can see that the Title bar area now has the "Circle and Stripes" pattern applied.
The white office theme has also been applied to the ribbon.
When you go to the next slide we will apply the default options and open the Word Options box again.
Page 300 of 378

By default files with common Word extensions are opened in Word. These include:
1. Word 2003 - 2007 documents with the .doc extension;
2. Word 2010 to 2016 documents with the .docx extension;
3. Word 97 templates with the .dot extension;
4. Word 2010 to 2016 templates with the .dotx extension;
5. Macro enabled documents with the .docm extension;
6. Macro enabled templates with the .dotm extension.
Page 301 of 378

The three other options in the "Start up options" section are set to:
1. Notify you if Word is not the default program for documents;
2. Open email attachments in Read Mode;
3. Show the Start screen when Word is launched.
If you want Word to skip the Start screen and open with a blank document like in previous versions of Word then de-select the last option.
Page 302 of 378

Word 2016 - Introduction and Basics - Modifying Word Options - Display Options
Display Options
Let's look at the options that control the display in Word.
Please click on "Display".
Page 303 of 378

Word 2016 - Introduction and Basics - Modifying Word Options - Display Options (cont.)
Display Options (cont.)
The "Display" settings allow you to control what is displayed on screen and also what objects are included when a document is printed.
The settings in the "Page display options" section control how the page is displayed.
We can see that all three of these options are active by default.
Page 304 of 378

You can choose to always display certain formatting marks by selecting an option from the "Always show these formatting marks" section.
This is useful for people who are editing documents for publication and need to see the paragraph marks or every character of the page.
We can see that only the "Object anchors" formatting marks are selected by default.
Page 305 of 378

The settings in the "Printing options" section control what items get printed with a document.
You can also choose to update fields and linked data before printing a document.
Page 306 of 378

Word 2016 - Introduction and Basics - Modifying Word Options - Proofing Options
Proofing Options
Let's display the settings that control the proofing of documents.
Please click on "Proofing".
Page 307 of 378

Word 2016 - Introduction and Basics - Modifying Word Options - Proofing Options (cont.)
Proofing Options (cont.)
The settings in the "Proofing" category control how Word corrects and formats text.
There are sections for "AutoCorrect", "spelling and grammar" and current document exceptions.
Page 308 of 378

AutoCorrect is a feature in Word that corrects and formats text as you type.
To change any of these options you click on the "AutoCorrect Options" button.
Please click on the "AutoCorrect Options" button.
Page 309 of 378

There are many types of things that AutoCorrect controls and they are grouped into categories displayed on separate tabs.
Currently we are looking at the options for the "AutoCorrect" settings.
You can add a typo that you make regularly with its correction using the "Replace" and "With" boxes.
Page 310 of 378

Let's look at the AutoFormat settings for AutoCorrect.
Please click on the "AutoFormat" tab.
Page 311 of 378

We can see that built in heading styles and bulleted lists are applied by default.
Let's close the AutoCorrect box and continue.
Page 312 of 378

The settings in the "When correcting spelling in Microsoft Office programs" section control spelling correction.
These settings are enforced in all MS Office programs not just Word.
Page 313 of 378

Currently, words written in upper case characters are excluded when checking for spelling errors.
To include uppercase words when spell checking documents, we need to de-select the "Ignore words in UPPERCASE" option.
Please click on the "Ignore words in UPPERCASE" option.
Page 314 of 378

The check mark has been removed from its check box to indicate it is no longer active.
Let's move down the page to view the other proofing options.
Please click on the vertical scroll bar beneath the scroll box.
Page 315 of 378

The options that control spelling and grammar in Word are shown in the "When correcting spelling and grammar in Word" section.
We can see that Word is set to check the spelling and grammar as we type as well as mark any grammar errors.
Page 316 of 378

The default writing style used in the Grammar Checker is displayed in the "Writing style" field, which is "Grammar Only" here.
You can tailor the rules of the selected writing style, including which grammar rules to check, by clicking on the "Settings" button.
Please click on the "Settings" button.
Page 317 of 378

You can also check the grammar and style in the document by selecting the "Grammar & Style" option in the "Writing Style" list.
The active grammar options in the Grammar checker are displayed with a check mark beside their name.
We can see that things like capitalization, noun phrases, punctuation and questions are active on the grammar check.
Page 318 of 378

Let's close the "Grammar Settings" box and continue.
Page 319 of 378

To stop the Grammar Checker from being activated each time you perform a spell check, you would de-activate the "Check grammar with spelling"
option.
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Selecting the "Check Document" button rechecks the spelling and grammar in the document again after any changed settings are applied.
Page 321 of 378

Spelling and grammar errors may be automatically hidden by selecting their options in the "Exceptions for" section.
These rules can be applied to the current document or all future new documents using the drop down list.
We can see that there are no exceptions for the current file "Document1".
Page 322 of 378

Word 2016 - Introduction and Basics - Modifying Word Options - Save Options
Save Options
The Save and AutoRecover options can be modified in Word by displaying the settings in the "Save" category.
Please click on "Save".
Page 323 of 378

Word 2016 - Introduction and Basics - Modifying Word Options - Save Options (cont.)
Save Options (cont.)
The settings in the "Save documents" category allow you to customise how documents are saved. This includes things like:
1. Default save format for documents;

2. AutoRecover;
3. Setting save time periods;
4. Default save locations.
You can also choose whether you want Backstage view displayed when you open and save files.
Page 324 of 378

By default, Word 2016 saves documents in the .docx format, which was first introduced in Word 2007.
If you are regularly creating documents for colleagues that use earlier versions like Word 2003, you can change the default file type so documents can
be opened without any problems.
Please click on the "Save files in this format" list button.
Page 325 of 378

The different format types you can choose are displayed in the list.
To save documents in a format for people using Word 2003 and Word 2007 you would select the "Word 97-2003 Document" option.
Please press the "Esc" key.
Page 326 of 378

By default, Word automatically saves a copy of your document every ten minutes to minimise loss of data in the event of a power outage or other
unexpected problems.
The time between these "AutoRecover" saves can be adjusted by entering a new value in the "Save AutoRecover information every" field.
Page 327 of 378

The folder for the AutoRecover saves can be changed by entering a new path name in the "AutoRecover file location" field or by navigating to the
desired folder after clicking on the "Browse" button.
Page 328 of 378

The default local save location for Word documents is shown in the "Default local file location" field.
We can see that this is the "Documents" folder for the current user.
To set another local save location you enter its path name in the field or navigate to the desired folder after clicking on the "Browse" button.
Please click on the "Browse" button.
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The "Modify Location" box is opened at the current default save location, which is "Documents".
You navigate to the folder you want using the "Folders" list.
We will keep the current local save location as the "Documents" folder.
Page 330 of 378

The settings in the "Offline editing options for document management server files" section control offline editing options for draft copies of documents
that were accessed from a server.
Page 331 of 378

When you share documents with other people they must have the document fonts installed on their computer for the document to be shown exactly
the same.
When this is not the case substitute fonts are used by the destination computer to allow the person to read the information. However, this means that
the document will not look exactly the same as the original.
To alleviate this problem you can embed fonts in the file using the settings in the "Preserve fidelity when sharing this document" section.
This can be applied to just the current document or all Word documents.
Page 332 of 378

Word 2016 - Introduction and Basics - Modifying Word Options - Language Options
Language Options
Let's look at the settings in the "Language" category.
They allow you to change the editing, display, ScreenTip and Help languages of your Office programs.
Please click on "Language".
Page 333 of 378

Word 2016 - Introduction and Basics - Modifying Word Options - Language Options (cont.)
Language Options (cont.)
The settings in the "Choose Editing Language" section control the language preferences for Office.
Currently there are two editing languages which are "English (United Kingdom)", which is the default, and "English (United States)" which is installed
but not enabled.
Page 334 of 378

You can add additional editing languages by clicking on the "Add additional editing languages" list button.
Please click on the "Add additional editing languages" list button.
Page 335 of 378

You choose the language you want to add from the list.
For some languages you also need to install a language interface pack and you must install the version that matches the version of Office.
For example, the language version pack for Office 2007 will not work with the Office 2016 programs.
Page 336 of 378

Let's add "English (Australia)" so we can check documents that we send to Australia.
It is not currently in view so we will need to move down the list to reveal it.
Please click on the scroll bar beneath the scroll box.
Page 337 of 378

English has lots of editing language variations to cater for the different English speaking countries around the world.
We want the "English (Australia)" option.
Please click on "English (Australia)".
Page 338 of 378

To add the language to the "Editing Languages" list you click on the "Add" button.
Please click on the "Add" button.
Page 339 of 378

English (Australia) will now be available when proofing documents but it is not the default, which is currently English (United Kingdom).
You can choose which language will be the default when proofing documents by selecting it and clicking on the "Set as default" button.
To remove it from the list you select the language from the list and then click on the "Remove" button.
Page 340 of 378

You set the priority for the display and Help by using the settings in the "Choose Display and Help languages" section.
By default it will match the language version of Windows installed on your computer.
Page 341 of 378

Word 2016 - Introduction and Basics - Modifying Word Options - Advanced Options
Advanced Options
Let's now view the settings in the "Advanced" category.
Please click on "Advanced".
Page 342 of 378

Word 2016 - Introduction and Basics - Modifying Word Options - Advanced Options (cont.)
Advanced Options (cont.)
The "Advanced" options cover a plethora of settings separated into different sections that allow you to customise Word to meet almost any
expectation.
Categories include "Editing Options", "Cut, copy, and paste", "Show document content", "Display", "Print" and many others.
Most of the settings are self-explanatory and by default are set to match how most people use these features in Word.
Page 343 of 378

The settings in the "Editing Options" section control how the editing features in Word are applied.
For example to switch off the "smart" selecting feature in Word you de-activate the "When selecting automatically select entire Word" and "Use smart
paragraph selection" options.
Page 344 of 378

The two main typing modes are "Overtype", which types over existing characters, and "Insert", which inserts text between existing characters.
By default Word is set to "Insert" mode but you can change this to "Overtype" by selecting the "Use overtype mode" option.
Activating the "Use the Insert key to control overtype mode" option allows you to use the "Insert" key to toggle between "Insert" and "Overtype"
modes.
Page 345 of 378

The settings in the "Cut, Copy and Paste" section control how the "pasting" features are applied in Word.
For example when you paste items you can choose whether to the keep the source formatting, merge formatting or only keep the text.
Page 346 of 378

The settings in the "Image Size and Quality" section control how the images in documents are treated.
This includes things like the compression of images, the image quality and whether to apply this to all documents.
Page 347 of 378

To keep file sizes smaller, Word is set to automatically compress any images in a document to the chosen PPI setting by default.
To have Word not compress any images and keep the image quality at its highest you select the "Do not compress images in file" option.
However, this will result in the file size getting bigger proportionally to the size of the images in the document.
Page 348 of 378

The "Chart" section controls how the formatting and data labels in charts are handled.
The default is for the custom formatting and data labels to follow data points as they move or change in a chart.
Page 349 of 378

The "Show document content" section controls things like:
1. What types of items are shown in the document;
2. Using fonts stored on the printer when printing documents;
3. Font substitution;
4. Expanding all collapsed headings when opening documents.
Please click below the scroll box on the scroll bar.
Page 350 of 378

The settings in the "Display" section control the types of things that are displayed on screen.
For example, you can change the units displayed on the Ruler and choose from Inches, Centimetres, Millimetres, Points and Picas.
Page 351 of 378

The "Show this number of recent documents" setting controls how many files are displayed on the "Recent" list in Backstage view.
By default the last 25 documents are shown.
Page 352 of 378

The settings in the "Print" and "When printing this document" sections control the print options for documents. They includes things like:
1. Draft quality:
2. Background printing;
3. Duplex printing;
4. The default paper tray used.
Page 353 of 378

The settings in the "Save" section control things like:
1. Prompt for saving normal templates:
2. Saving a backup copy;
3. Copying remote files onto your computer:
4. Allowing background saves.
Page 354 of 378

The "Preserve fidelity when sharing this document" section contains the features that control the fidelity of a document when it gets opened on
another computer.
By default the "Embed linguistic data" option is selected so that language settings are saved with the file.
You can also activate the "Save form data as delimited text file" option so that the document can be opened by another user that does not use Word
as their default word processor.
Page 355 of 378

The settings in the "General" section control various things like:
1. Feedback with sound and animation;
2. Confirm file format conversion on open:
3. The mailing address;
4. Default file locations for documents, images, templates etc.
Page 356 of 378

The settings in the "Layout options for" section control layout features like:
1. Spaces for underlines;
2. Character spaces;
3. Underlines on trailing spaces;
4. Line breaking rules.
Page 357 of 378

Word 2016 - Introduction and Basics - Modifying Word Options - Customize Ribbon Options
Customize Ribbon Options
To modify the ribbons in Word you display the "Customize Ribbon" options.
Please click on "Customize Ribbon".
Page 358 of 378

Word 2016 - Introduction and Basics - Modifying Word Options - Customize Ribbon Options (cont.)
Customize Ribbon Options (cont.)
By default a list of the most popular commands are displayed on the left.
On the right the default Word ribbons are shown with a check mark beside their name.
To stop a ribbon from displaying in Word you remove the check mark beside its name.
Page 359 of 378

You select the command you want to add in the left pane and then select the ribbon and location where you want to add it to on the right.
To display more commands you open the "Choose commands from" list.
Please click on the "Choose commands from" list button.
Page 360 of 378

To make every command in Word available for selection you choose the "All Commands" option.
Selecting "Commands Not in the Ribbon" setting will show only the commands that are not in the ribbon.
Please click on "Commands Not in the Ribbon".
Page 361 of 378

We can now see a list of commands that are not currently on any ribbon.
Page 362 of 378

The "Customize the Ribbon" panel shows the default ribbons as well as the groups on the ribbon.
We can see that the "Home" ribbon has 5 groups containing ribbon commands.
Page 363 of 378

To show what commands are in a group you click on the expand icon beside its name.
Let's expand the "Clipboard" group.
Please click on the plus sign beside the "Clipboard" group.
Page 364 of 378

We can see that there are 5 commands within the "Clipboard" group on the "Home" ribbon.
Let's display the groups on the "Insert" ribbon.
Please click on the plus sign beside the "Insert" ribbon.
Page 365 of 378

The groups on the "Insert" ribbon are now displayed.
To reveal the commands in each group we would need to click on its plus sign.
Page 366 of 378

You can create your own ribbon tabs and groups by using the "New Tab" and "New Group" settings.
Page 367 of 378

Word 2016 - Introduction and Basics - Modifying Word Options - Quick Access Toolbar Options
Quick Access Toolbar Options
To modify the options for the Quick Access Toolbar you select the "Quick Access Toolbar" category.
Please click on "Quick Access Toolbar".
Page 368 of 378

Word 2016 - Introduction and Basics - Modifying Word Options - Quick Access Toolbar Options (cont.)
Quick Access Toolbar Options (cont.)
The buttons currently on the Quick Access Toolbar are shown on the right and the most popular commands on the left.
To add a command you select it and then click on the "Add" button.
We can see that only the Save, Undo and Redo commands currently appear on the Quick Access Toolbar.
Page 369 of 378

Word 2016 - Introduction and Basics - Modifying Word Options - Add-Ins Options
Add-Ins Options
A Word add-in is a supplemental program that adds custom commands or features to Word.
Let's display the "Add-Ins" category.
Please click on "Add-Ins".
Page 370 of 378

Word 2016 - Introduction and Basics - Modifying Word Options - Add-Ins Options (cont.)
Add-Ins Options (cont.)
The "Add-Ins" category is where you view and manage Word add-ins.
The "Manage" list is where you select from the different types of add-ins you can use.
Page 371 of 378

Word 2016 - Introduction and Basics - Modifying Word Options - Trust Center Options
Trust Center Options
Let's display the options in the "Trust Center".
This category has the Microsoft privacy and security statements as well as the settings for the Trust Center.
Please click on "Trust Center".
Page 372 of 378

Word 2016 - Introduction and Basics - Modifying Word Options - Trust Center Options (cont.)
Trust Center Options (cont.)
To view the policy statements concerning privacy and security you click on the "Microsoft Trustworthy Computing" link.
To display the settings for the Trust Center you click on the "Trust Centre Settings" button.
Please click on the "Trust Centre Settings" button.
Page 373 of 378

The different categories of trusted items are shown on the left and we can see that "Macro Settings" is currently active.
We can see that by default all macros in a document will be disabled with a notification given.
Page 374 of 378

You can set up trusted publishers, trusted locations and trusted documents by selecting the associated category on the left.
Let's view the settings for "Protected View".
Please click on "Protected View".
Page 375 of 378

Protected View opens potentially dangerous files from the internet and other unsafe locations in a restricted mode.
This helps minimize harm to your computer and we can see that all three Protected View options are active.
Let's close the Trust Center.
Page 376 of 378

We have finished looking at the Word options so let's close the "Word Options" box.
Page 377 of 378

Customising Word allows you to control many of its features and the components you want displayed on screen.
Page 378 of 378
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Word 2016 - Introduction and Basics

Ribbon Display Options

Dialog Box Launchers

Quick Access Toolbar

Spelling and Grammar Checker

Starting Word (cont.)

Please click on the "Start" button.

Starting Word (cont.)

Starting Word (cont.)

Now select the Word 2016 application.

Please click on Word 2016.

Starting Word (cont.)

Please click on "Shuimish News".

Please click anywhere on the title bar to continue.

Please click on the "File" tab.

Backstage View (cont.)

1. Find out information about a document;

2. Create a new document;

3. Open an existing document;

4. Save changes to a document;

5. Save a document with a new name or in another format;

7. Share a document with others;

9. Close a document without exiting Word.

Backstage View (cont.)

The commands on the bottom section allow you to:

1. Display details about your account;

2. Modify Word options;

3. Provide feedback to Microsoft about Windows.

Backstage View (cont.)

Backstage View (cont.)

In this example, it is stored in the "Documents" folder on the computer.

Backstage View (cont.)

Backstage View (cont.)

1. Size of the document;

Backstage View (cont.)

Please press the "Esc" key

The "Home" ribbon is displayed when a document is first opened.

Let's find out about the buttons on the "Home" ribbon.

Let's view the commands on the "Insert" ribbon.

Please click on the "Insert" tab.

Let's return to the "Home" ribbon.

Please click on the "Home" tab.

Ribbon Display Options

A quick way to do this is to double-click on the active tab.

Please double-click on the "Home" tab.

Ribbon Display Options (cont.)

To display the ribbon commands again you click on any tab.

Let's display the commands on the "Home" ribbon.

Please click on the "Home" tab.

Ribbon Display Options (cont.)

Please double-click on the "Home" tab.

Ribbon Display Options (cont.)

Let's temporarily hide the ribbon.

Please click on the "Ribbon Display Options" button.

Ribbon Display Options (cont.)

Please click on "Auto-hide Ribbon".

Ribbon Display Options (cont.)

Ribbon Display Options (cont.)

Please click on the "Ribbon Display Options" button.

Ribbon Display Options (cont.)

Now select the "Show Tabs and Commands" option.

Please click on "Show Tabs and Commands".

Dialog Box Launchers

Some groups on a ribbon do not show all of the commands.