ALKHIDMAT FOUNDATION PAKISTAN

AUDIT & COMPLIANCE DEPARTMENT

GENERAL GUIDELINES & ORIGINAL BILL POLICY CHECK LIST

Dated:
Regions / Districts / Aghosh Homes : ______________________________________ Job Supervisor :

Project Name : ________________________________________________________ Project Duration Period (Status) :

Authorized Person : ____________________________________________________ Authorized Person Signature:

For Regions / Aghosh For H-O Compliance

Please Check In Please Check In
Sr NoDescription Yes No N/A Poor Good Best Action
1 Original Bills are according to Project Budget and Service area Heads
2 Covering letter of HO Project Budget is enclosed
3 Chq Copy and Bank Statement is attatched with Original Bills ✘ ✘ ✘ ✘ ✘ ✘

4 Bills summary is prepared on (H-O format)

5 Ledger Copy of specific project (Service Area) is enclosed
6 Bills receiving timeline may (15 days) after completion of project
7 Original Bills are marked by Stamp (Paid / Posted) ✘ ✘

8 Local/ Regional Funds contribution in Project Expenses (if used) ✘ ✘ ✘ ✘ ✘ ✘

9 Vouchers are signed and stamp by authorized signatory

10 Expenses Summary is signed and reconciled with supporting ✘ ✘

11 Project funds (when closed) transfred to Specific (Serv-Area GF)

12 Difference between received and posted adjustments ✘ ✘

13 Admin Cost is calculated on Total Project Cost ✘ ✘

14 Quarterly Funds are reconciled with HO ✘ ✘

15 Bills received in delay (Project-Timeline) will not consider ✘ ✘ ✘ ✘

16 GRN and GDN enclosed with Original Bills ✘ ✘

17 Bills photo copies are stamped by (Certified True Copy) ✘ ✘

18 Purchasing are made through Filer Suppliers ✘ ✘

19 Tax deduction & deposited policy followed ✘ ✘

Comments (If Any): ____________________________________________________________________________________________________________

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Checked by (DMC ) _________________________ Confirmed by (MA) ______________ Approved by (SMC) ____________
Farooq Maqbool Muhammad Irfan Ejaz Ali Nadeem