Chaitanya vangapally 11615664

ITC505
ICT PROJECT MANAGEMENT

ASSESSMENT-2

NAME - CHAITANYA VANGAPALLY

STUDENT ID- 11615664.
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Project Charter For RALS Rostering project.

Project Client Organisation: Globex Crop

Contact: Head Office
45 Smithson Place, NSW 2650,
0469811892

System Name Rostering system

Date of Charter 23.09.2016

Document Status Draft

Document Reference Virtucon.uimagine.edu.au

Version Number Version 2

Prepared by Chaitanya vangapally

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TABLE OF CONTENTS
1. Project description
2. Overview
3. Project charter
3.1 purpose of the charter
3.2 Purpose of project
3.3 Business objective of the project

4. Part 1 : Measurable organization value

4.1 Area of impact

4.2 Types of value

4.3 Target and expectation metric
4.4 Timeframe
4.5 Summary

5 Part 2 : Scope Management plan

5.1 Definition of scope
5.2 Scope management plan
5.3 Scope of the project
5.4 Resources

6 Part 3 : Schedule WBS

6.1 Milestones
6.2 Activities
6.3 Resource Assignment
6.4 Estimated time

7 Part 4 : Project risk analysis and plan

7.1 Assumptions
7.2 Risk identification framework

8 Part 5 : Quality management plan

8.1 Team philosophy
8.2 Set of verification activities
8.3 Set of validation activities
9 Referances
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1.Project description

Globex have asked for a PC based framework to supplant their present manual
procedures to monitor all the RALS volunteers. Essential data about every volunteer ought
to be caught, and subtle elements of every single volunteer association that give volunteers
to the RALS.

Volunteers finish an outflow of interest shape and name one or more volunteer parts they
are keen on taking.

Data that Globex might want to catch to facilitate volunteers include,but is not restricted
to:

• Name and contact points of interest of volunteer.

• Volunteer part/s intrigued by

• Days and time accessible

• Days and time designated

• Meal/Drink vouchers designated

Information regarding volunteer roles that Globex would like to capture include but is not
limited to:
• Role number and brief depiction

• Required capabilities and accreditations

• Organization volunteering for turning and so on

2.OVERVIEW

Globex is a long-standing customer of Virtucon, in this way Virtucon has been

asked for to extend deal with the advancement of the rostering framework. As a signal of
positive attitude to Globex and the more extensive group, Virtucon won't charge Globes
for the task administration of this venture.

1. PART 1 - Project Charter

1.1. Purpose of the Charter

This contract sets out the data that is as of now thought about the proposed understudy
venture, with the motivation behind guaranteeing that all gatherings required in the
undertaking offer the same comprehension of what the task is relied upon to accomplish.
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1.2. Purpose of the Project

Motivation behind the task is , Globex have asked for a PC based framework to supplant
their present manual procedures to monitor all the RALS volunteers To calm a
portion of the weight from their staff, Globex have settled on the choice to outsource the
improvement of a rostering framework to arrange the RALS volunteers.This framework
ought to catch data about all volunteers and volunteer organizations required with the
RALS.

1.3. Business Objectives of the Project

To be considered successful, the proposed project must achieve the following goals for the
client:

BUSINESS GOAL EVIDENCE OF GOAL ACHIEVED

1. Deliver the solution It is brief
before time

2. Make it as cheap as Strategy for the management,Resources.

possible

4 PART 1:

MOV-Measurable Organisational Value.

Quantifiable Organization esteem (MOV) is our venture general objective and

measure of accomplishment. In our Virtucon consultancy IT field must adjust in
associations target.
ICV are welcomed by groups to help them accomplish their own objectives through their
national system of talented volunteers, who give down to earth hands-on help where
aptitudes and assets are restricted
Targets of our task which bolsters the MOV is Scope,Schedule,Budget and quality which
are clarified in subtle elements in other substance of our contract.

Objective of our task is to give our customer Globex corp another development rostering
framework. As a signal of cooperative attitude to Globex and the more extensive group,
Virtucon won't charge Globex for the undertaking administration of this task, and will try
to convey the arrangement on time and as modest as could be expected under the
circumstances while as yet meeting all venture prerequisites.

4.1 Desirable region of effect

The organization's MOV is to cut spending, extend operations and enhance

correspondence. Upper administration has gone to an accord that with the expansion of a
virtual office these requirements will be met. The expense versus the advantage is that
actualizing a virtual office is justified, despite all the trouble in light of the fact that long
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haul the organization will profit invested in little measure of energy and the advantages out
measure the expenses.

Organizational Drives
Vision & Mission

Drives
Organizational
Strategy
Supports

Project’s
Organizational
Measurable
Supports Value
(MOV)

Vision and procedure

Vision of our task is to give Globex venture deal with the advancement of the rostering
framework. Globex is a long-standing customer of our organization. SO as a motion of
positive attitude to Globex and the more extensive group, Virtucon won't charge Globex
for the undertaking administration of this task, and will try to convey the arrangement on
time and as shabby as could reasonably be expected while as yet meeting all venture
prerequisites.

Client

Globex is a long-standing customer of our organization, consequently we chose not to

charge Globex for the venture administration of this task.
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Money related

We chose to make it as shoddy as could reasonably be expected with the goal that it wont
charge us much which can place us into inconvenience.

Operational

We are anticipating giving more productive procedures and more powerful procedures.

Social

Gathering thoughts from all the colleagues. There is no spread of learning. Wellbeing as
been enhanced and our organization is working under cleaner environment.

4.2 TYPES OF VALUE

With reference to our venture, the undertaking esteem we are searching for will be better
and less expensive. We arrived at this finish of better and less expensive venture esteem on
the grounds that the undertaking requests for these prerequisites.

Is enhancing quality imperative to your customer?

Yes,

Better in light of the fact that the RALS has become essentially since its beginning and is
currently overseen by a group board of trustees. Globex however is still dedicated to the
RALS and has solid group engagement through the administration and coordination of the
volunteers required for the RALS to run easily..

To alleviate a portion of the weight from their staff, Globex have settled on the choice to
outsource the improvement of a rostering framework to arrange the RALS volunteers. This
framework ought to catch data about all volunteers and volunteer organizations required
with the RALS. Along these lines, Globex have asked for a PC based framework to
supplant their present manual procedures to monitor all the RALS volunteers and we might
want to furnish them with the better simmering framework as could be expected under the
circumstances.

Is cutting costs important?

Yes,
We want to make project as cheap as possible while still meeting all project requirements
because , since Globex is a long-standing client of virucon, as a gesture of good will to
globex and the broader community, virtucon will not charge Globex for the project
management of this project so we would like to make project as cheap as possible.

4.3 Target and expectation of the stakeholders.

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The step is to describe and understand the elements of the stakeholder’s

uniqueness, national, professional and generational culture traits , as well as gender ,
personality and their reality . This information feeds into the next stage of planning and
communication.

The key to effective stakeholder engagement are the strength of the relationship we have in
place and mutuality.

Some of the types of Stakeholders and examples required in our project is as shown below:

Our project management team provides certainty in the delivery of clients needs and
objects in consultation with clients. We apply our expertise of management principles to
establish client business needs and plan a solution to be designed and bulid so that it
delivers clients vision and purpose.

Safe work High

Competitive compensation High
Pleasant work environment Medium

The Stakeholders expectation is as shown below:

Stakeholder Expectation 0% Target = 100%

Client Outsource the advancement of
A rostering work 90%
GLOBEX CORP

Number of years >17 years

Fair Price

Spent budget

Volunteers work conditions

peaceful envirnment

Owners Liquidity of investment

VIRTUCON
CONSULTANCY Stability

Target on time

Suppliers good relation

price accordingly
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OTP(on time payment)

Key: current satisfaction gap

Using Balanced performance Measures to set Target priorities

Stakeholder Satisfaction Relative Current Need for

attribute importance satisfaction gap improvement
Outsource the
GLOBEX CORP development 5% 80% 40%
of a rostering
system
to coordinate
the RALS
volunteers

customer
service 4% 50% 70%

Fair Price

1% 70% 3%

Volunteers

Work
conditions 8% 30% 50%

Peaceful
environment
2% 40% 30%

Suppliers Good relation 40%

Price
accordingly 30%

OTP
30%
4.4 Time frame for achieving MOV
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Globex is a long-standing customer of Virtucon, hence virtucon as a signal of

positive attitude to globex and the more extensive group, Virtucon won't charge Globex for
the venture administration of this task and will try to convey the arrangement on time.

ACTIVITIES DAY CONSUMED

Manage and plan 20days

Understand the information and 15days

techniques of buisness

10days
managinf

Guarantee that business congruity is kept 40DAYS

up all through the undertaking lifecycle
and that the Meet with you consistently
and give point by point progress reports

TOTAL= 85days

4.5 SUMMARY

STATEMENT:

This undertaking will be successfull if , Virtucon convey the task to globex on time and as
shoddy as could be expected under the circumstances while as yet meeting all venture
prerequisites.

"To add to the accomplishment of our customers by banding together with them to
improve their business forms and to make creative answers for their business challenges."-
MISSION STATEMENT.

5 PART 2 SCOPE MANAGEMENT PLAN

5.1 Definition of Scope

Scope characterizes the work limits and deliverables of the undertaking so the main
priority , completes – and just the main priority , completes.

Extension is resolved straightforwardly by the undertaking's MOV. Scope characterizes all

the work , exercises , and deliverables that the task group much accommodate the
undertaking to accomplish its MOV.
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The venture is adjusted when calendar and spending support the task's extension with a
specific end goal to accomplish the MOV

5.2 SCOPE MANAGEMENT PLAN

Venture Scope Management takes after a five stage process: Collect prerequisites,
characterize scope, Create Work separate structure , check extension and control scope.

1) Collect Requirements – This initial step is the procedure by which we characterize

and record the prerequisites expected to meet all venture objectives.The establishment of
this procedure is the undertaking sanction and partner register.

This documentation additionally serves as a contribution to the following stride in the

process which is to characterize scope.

2) Define Scope – This progression is basic to venture accomplishment as it requires

the advancement of a point by point venture depiction to incorporate deliverables ,
suppositions and limitations which with task work must be performed.

3) Create Work Breakdown structure – This procedure separates venture deliverables

into continuously littler and more sensible parts which at the most reduced level called
work bundles.

4) Verify Scope – This is the procedure by which the task group gets a formalized
acknowledgment of all deliverables base fixed with the patron.

5) Control degree – This is the way toward observing the undertaking extension and
additionally dealing with any adjustments in the extension standard.

5.3 Scope of the project

The project team will provide the client with the following items:

In Scope Includes
Functions
• Volunteer parts inspired by

• Relevant capabilities and confirmations

• Organisation volunteering for the benefit of

roatary

• Role name and brief depiction

System Documentation Charter, Maintenance Manual
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Training User Training sessions and a Training Manual .

The project will not provide:

Out of Scope Includes

Client asset administration On-going issue determination and support
and information mining
parts

5.4 RESOURCES

The assets which we are utilizing as a part of our task to guarantee that the undertaking has
obviously distinguished and executed to an abnormal state of value to the time and cost
limitations are:

1) People assets

2) Technology assets

3) Facility assets

4) Project group assets

5) Client assets

Project v1.mpp

6 PART 3 –Work breakdown structure

final v 2.mpp
.

7 PART 4-Project Risk Analysis and arrangement

Viable and fruitful danger administration requires duty by all partners ,Stakeholders
obligation and diverse dangers for various sorts of undertakings. It is characterized as, a
dubious occasion or condition that , if happens, has a positive or negative impact on one or
a greater amount of the venture goals, for example, scope, plan , expense and quality
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7.1 Assumptions made about the venture

In our venture we are taking after undertaking hazard administration procedures and couple
of suppositions which we attempted in our task are:

1) Required capabilities and accreditations

2) Organisation volunteering in the interest of ICV , turning , St John , Ambulance

3) Either supper or beverage vouchers are designated or both some of the time when
appropriate

4) There might be one or more than one part the volunteer are keen on.

5) Priority for filling the part

6) Role name and brief portrayal.

7.2 Risk Identification Framework

Hazard distinguishing proof Framework incorporates making a danger arrangement ,

recognizing dangers , break down danger , create hazard procedures , screen and control
dangers , react and assess hazard.

For our venture we have created four essential standards for danger administration:

1) Strategic : Adverse vital choices , enhance execution of key choices , an absence of

responsiveness to industry changes or introduction to advertise.

2) Financial : Funds are improperly utilized , budgetary execution is not figured out
how to desires.

3) Legal and conduct : The danger that consistence lawful commitments prompting
notoriety harm , fines or rupture of agreement.

There are 5 periods of the approach in which Risk can be recognized which is as per the
following:

1) Create a danger arrangement

This requires firm responsibility by all partners to whole Risk administration approach.
Hazard administration ought to adjust all through the association.

2) Identify Risks through an undertaking hazard recognizable proof structure

This stage incorporate agendas , SWOT examination and past undertaking

3) Analyze Risks
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Hazard appraisal concentrates on organizing hazard so that a viable methodology can be

planned for those dangers that requires a reaction.

4) Develop danger techniques

This relies on upon the way of the danger itself , effect of the danger .

The risk identification framework is as shown below: SOTW Analysis

Phase Risk
Develop project charter and plan Requires firm commitment from all
stakeholders including the client Globex
corp

Execute and control Requires the people who are in position to

decide or do something which includes
director and managers

Conceptualize and initialize Planning and to deliever the project on time

is very important task.

Evaluate project Project growth should be checked in each an

every step of decision making

Close project As per the plan the project should be

completed and handed over to globex corp
in 70 days meeting all requirements with
free of cost.

7.3 Strategy for the Management of each specific risk

This is an essential stride in danger administration , Risk appraisal concentrates on

organizing dangers so that a successful methodology can be planned for those
dangers that requires a reaction.

This runs with the equation : Risk = f(Probability * sway )There are two routes into
investigate dangers and subjective methodologies:
• Decision trees

• Risk effect and positioning

For my project I would consider Decision tree as qualitative approach which is as shown
below:
Decision systems
testing volunteers
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Days/hours
Role Required Priority for required at the
number qualifications filling the RALS
and brief and certification role eg first
description aid officer

PASS FAIL
PASS FAIL PASS FAIL PASS FAIL 65% 10%
90% 5% 80% 3% 20% 10%

In our project we even used the binomial quantitative probability distribution which shows
weather all the stakeholders agree upon each and one other , this is shown using the graph
below:

8 PART 5 Quality management plan

Quality administration is the procedures and exercises of the performing

association that decide quality arrangements , targets and obligations so that the task will
fulfill the requirements for which it was attempted.

8.1 Short Statement

Short explanation that mirrors our group's logic guaranteeing that we convey a quality
framework to our customer is
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"To add to the accomplishment of our customers by joining forces with them to improve
their business forms and to make imaginative answers for their business challenges."

8.2 An arrangement of check exercises

Check exercises concentrates on procedure related exercises of the undertaking, for

example, specialized audits including " walk-throughs" , business surveys and
administration audits.

VERIFICATION ACTIVITY PERFORMED BY

Evaluate requirements for the complex Quality assurance , systems engineers
electronics

Safety assessment System safety engineer

Requirements review (eg . PDR) All
Identification of applicable standards Quality assurance , safety , design ,
engineers
Formal methods IV & V or knowledgeable practitioner

8.3 A set of validation activities

Validation is product oriented activity which is focused on fitness and suitability of

project deliverables.

Validation activities Performed by

Selectivity Stakeholders

Specificity Managers
Accuracy and precision Project manger

Repeatability Volunteers

Reproducibility volunteers

Limit of detection Team workers

Limit of quantification Manager

Deadline Client Globex corp
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9-REFERENCES
1- Mitchell, George E. (2012). The Construct of Organizational
Effectiveness: Perspectives from Leaders of International Nonprofits in the
United States. Nonprofit and Voluntary Sector Quarterly.

2- Hallenbeck, William H. Quantitative risk assessment for

environmental and occupational health. Chelsea, Mich.: Lewis
Publishers, 1986

3- Harremoës, Poul, ed. Late lessons from early warnings: the

precautionary principle 1896–2000.

4- Haugan, Gregory T., The Work Breakdown Structure in Government

Contracting, Management Concepts, 2003

5- Effective Work Breakdown Structures By Gregory T. Haugan, Published

by Management Concepts, 2001

6- Stewart, Greg L.; Manges, Kirstin A.; Ward, Marcia M. "Empowering

Sustained Patient Safety". Journal of Nursing Care Quality. 30 (3): 240–246.

7- Thareja P(2008), "Total Quality Organization Thru’ People, Each one is

Capable", FOUNDRY, Vol. XX, No. 4, July/Aug 2008

8- Littlefield, Matthew; Roberts, Michael (June 2012). "Enterprise Quality

Management Software Best Practices Guide". LNS Research Quality
Management Systems: 10.

9- The Value Methodology Standard. SAVE International. August 2007.

10- Mark Graham Brown, Using the Right Metrics to Drive World-class
Performance