INSTRUCTIONS FOR MAINTENANCE OF WORKS DIARY

1. This Works Diary is not to be used as a Contractors Order Book, but is meant only as an authentic
record incorporating all important events in the execution of a work and the administration of the connected
contracts.

2. Works Diaries will be maintained for all Major Works exceeding Rs.One Lakh and Special Repairs
exceeding Rs.Five Lakhs in value. One Diary will be used for each contract.

3. All entries in the Diary will be made by the Engineer-in-Charge. Entries will be made legibly
without overwriting all corrections will be initialed with date.

4. Pages are serially. Nighter any of these pages will be removed nor any other pages inserted.

5. Where contracts are divide into items or groups of items with separate periods of completion the
information against Serial Nos 11 to 16 of Part-A will be given separately for each item or groups of items.

6. Blank books are serially numbered and will be held in the personal custody of the GE . They will be
issued by name to SDO. Completed Works Diaries will be forwarded to the GE for record along with
completion Report, Part-A.

7. If a SDO is transferred during the execution of a work the Works Diary will be properly handed
over to the relieving SDO.

8. It is important that the Works Diary is kept up-to-date at all times. GE and CWE should examine
the Diaries on their visits to the works.

9. Works Diaries will not be destroyed till expiry of 6 year after the date of completion of contract ie
settlement of all disputes with contractors and payment of final bill.
 WORKS DIARY No…………
PART ‘A’

1. Name of Work :
……………………………………………………………

……………………………………………………………

2. Contract Agreement No : …………………………………………………………..

…………………………………………………………..

3. Date of Acceptance : …………………………………………………………..

………………………………………………………….

4. Name and registered address of contractor : …………………………………………..

………………………………………….

5. Contract Sum and/or percentage on Schedule Rates : …………………………………..

………………………………….

6. Period of Contract : ………………………………………………………….

………………………………………………………….

7. Name and local address of Contractor/Contractors Agent : ……………………………………

……………………………………..

8. Date of First Works Order : ……………………………………………

……………………………………………
 (II)
No……………..
WORKS DIARY
PART ‘A’

9. Date site handed over to Contractor : ………………………………..

………………………………………

10. Date work commenced : ………………………………..

……………………………………….

11. Stipulated date of completion of Contract : …………………………………

………………………………………..

12. Suspension Orders showing duration and authy : …………………………………

………………………………………..

13. Extended date of completion with authority : ……………………………….. .

…………………………………………

14. Date work actually completed : …………………………………..

………………………………………….

15. Date work taken over by GE. : ………………………………….

…………………………………………

16. Date of expiry of Maintenance period : …………………………………

…………………………………………
 (III)
No……………..
WORKS DIARY
PART ‘A’

17. Record of Works Orders/Deviation Orders.

W.OS/D. Os. Financial Effect Cumulative Amount of

work Ordered
No Date (+) (-)

No……………..
WORKS DIARY
PART ‘A’

18. Record of MES Supervisory Staff (B/R, E/M & B/S) employed on the work charges to be recorded
with dates

Name Designation Date

From To

Date…………………….. Signature of Engineer-in-Charge

 WORKS DIARY
PART – B
Daily Record Date…………….
1. Weather
2. Labour Engaged Contractor:
(a) Skilled (b) Un-skilled
Category No Category No Category No Category No
Engineer(Graduate) Electrician Carpenter Mazdoor(Male)
Engineer(Diploma) Masson Bar Binder Mazdoor(Female)
Supervisor Welder Mate
Lab Asst. Plumber Bhisty
T&P Operator Painter Glazier
T&P Helper Black Smith

3. Important materials brought on site with appropriate Quantities (Rejection if any to be stated):
Schedule ‘B’ Materials Contractor’s materials Rejection
Material Qty. Material Qty. Material Qty.

4. Details of Plant, Requirement & Transport working on site:

(a) T&P Hired under Sch. ‘C’:
(b) Contractor’s T&P and Eqpt:
T&P Qty. Remarks T&P Qty. Remarks T&P Qty. Remarks
DG set Total Station Tipper
RMC Plant Bitumen sprayer Vibrator
Soil Compactor Road Roller Jack hammer
JCB Vibratory Roller Water tanker
Tractor/Trolly Loader Auto level

5. Brief Particulars of Progress:

6. Important Stage Completed and Passed:

7. Remarks of visiting officer

Signature of Engineer – in- Charge Signature of Contractor or his authorised agent