ELEGANCIA FACILITY MANAGEMENT SERVICE Management Procedure (IMS)

Title: Planned Preventive Maintenance (PPM) Date of Issue:

Approved By: Produced By:

Asset No
Project
Location
Sheet No
Date
Client

PLANNED PREVENTIVE MAINTENANCE TASK SHEET

Prior to any maintenance:
1. Disconnect all electric power, including remote disconnects before servicing. Follow proper lockout/tagout procedures
to ensure the power cannot be inadvertently energized. Failure to disconnect power before servicing could result in
death or serious injury. Unless directed differently in the instructions below.
2. You must wait until all surfaces cool down and all moving parts completely standstill.
3. You must ensure that proper PPE (personal protective equipment) is worn at all times while working.
4. You must set up appropriate SAFETY BARRIERS & SIGNS when performing any work.
5. You must use plastic sheets and keep the working area clean
6. You must measure and record the system parameters before and after the maintenance
SCHEDULE OF FREQUENCY Annually
EQUIPMENT DESCRIPTION Air Cooled package Units / Roof Top Unit

 Check and report for any abnormal noise /vibration.

 When the equipment is stationary, operate the isolation valves once to ensure freedom of movement and complete isolation
when the valve is being closed.
 When the equipment is stationary, operate the isolation valves once to ensure freedom of movement and complete isolation
when the valve is being closed.
 Use alkaline based chemical solutions to jet clean the condenser coils. Inspect auxiliary equipment such as driving motor and
valves etc.
 Check the accuracy of temperature sensors, thermometers, pressure gauges. Adjust or recommend to be replaced as
appropriate.
 Remove the grease of the vibration isolators and re-apply afterwards. Clean the refrigerant strainer in motor, cooling line.
 Replace oil filters and filter driers; Use alkaline based chemical solutions to jet clean the cooling coils.
 Use infra-red thermometer if available to check the electrical joints to ensure good contacts.
 Measure the insulation resistance of motors, wiring and associated electrical equipment.
 Replace compressor lubricating oil.
 Inspect compressor and refrigeration system, check seals and replace when necessary. Check pipelines for tightness, check
refrigerant oil level, refrigerant controls and safety devices, bolts and screws, and add refrigerant, oil and grease where
necessary.
 Check the operation of crankcase heater to ensure proper function.
 Track the compressor starting current and report any abnormalities.
 Note the running current and observe any abnormal changes to the figures.
 Check that routine operation of electrical apparatus is satisfactory.
 Check all set points of controls, time delays and safety devices for any malfunction, reset incorrect parameters if necessary.
 Check and re-tighten any loose bolts and nuts in proper sequence.
 Inspect, clean, adjust and lubricate as necessary control equipment including contacts, bearings and automatic valves.
 Check electrical wiring and electrical components condition.
 Check condition of starter contacts, report to be replaced.
 Check mounting integrity of all safety and temperature controls.
 Visually inspect piping supports and connections.
 Grease the condenser and evaporator fan bearings and motor bearings.
 Check the fan belts for proper tension, and replace if necessary, and examine the fans for correct alignment, lubricate the
bearing as required.
 Clean the fan and motor casing, remove rust, and repaint if necessary.
 General clean the surface of the condenser coils to remove debris.
 Comb and align the fins of the condenser coils; Inspect the condition of insulation materials and rectify if necessary.
ELEGANCIA FACILITY MANAGEMENT SERVICE Management Procedure (IMS)

Title: Planned Preventive Maintenance (PPM) Date of Issue:

Approved By: Produced By:

 Grease the vibration isolators if necessary; Grease the exposed valve spindles to avoid rust development.
 Clean all the nylon type or aluminum type air filters; Wipe clean the surface of the return air louver and intake fresh air louver.
 General clean the interior surface of the equipment to remove debris and spill-over of condensate.
 Check and clean drain pan, condensate drain pipe and floor drains to ensure no choking and flooding.
 Test the operation of volume control dampers and examine flexible connections.
 Inspect heaters if any to ensure proper functioning.
 Inspect for any condensate from the equipment and the refrigerant pipes nearby.
 Inspect equipment casing, supporting framework, starter panel and control panel for corrosion and if found necessary, wire
brush to clean metal and paint with an approved anti-corrosion paint system.
 Inform the person responsible for the operation of the equipment of any changes or adjustments.
 Measure and record major operational parameters, including compressor current, refrigerant pressure, etc…Ensure that the
operating parameters correlate with the operating conditions.
 Use fresh water to jet clean the condenser coils to prevent the accumulation of acid and dust.
 Submit report including recommendations for any improvement works.

PPM SCHEDULE DATE

ITEMS NEEDED TO CARRY OUT THE MAINTENANCE

1. Lock-out tag 6. Blower
2. Tools 7. Cleaning Rags
3. Paint Brush 8. Coil Brush
4. Bucket 9. Pen + Note Book
5. High Pressure Cleaner

OBSERVATIONS
Compressor Starting Current
Compressor Running Current R: Y: B:
Refrigerant Pressure
COMMENTS & ACTION TAKEN IF ANY:

Consumables & Spares Used Information Specialist Tools Used

Discipline :
Category :
Average Time :
No. of Men :
Priority :
Name of Technicians MEP Supervisor:
Task Reference
1.
2.
Total working 3.
hours

Signature with Date:

Name of the Client:

Client
Designation:
Acknowledgement