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How can the public sector resolve complex issues?: Strategies for
steering, administering and coping
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Brian Head
The University of Queensland
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APJBA
2,1 How can the public sector resolve
complex issues?
Strategies for steering, administering
8 and coping
Brian W. Head
Institute for Social Science Research, University of Queensland,
St Lucia, Australia
Abstract
Purpose – The purpose of this paper is to ask how the public sector manages complex issues, and
suggests that new strategic thinking is needed about ways forward.
Design/methodology/approach – The paper outlines recent conceptual and empirical research
demonstrating the challenges for government posed by complex problems, and the difficulties of
addressing them successfully.
Findings – The paper suggests that most governmental systems are preoccupied with a host of
issues which impede the consideration of long-term goals and methods.
Research limitations/implications – More research is needed on the capacities of governments to
identify and respond to complex problems while maintaining performance in other areas.
Practical implications – Implications arise for leadership, building policy capacity, building
coordination capacity, and better use of partnering to improve implementation capacity.
Originality/value – The paper encourages new thinking about the capacities required for strategic
direction setting and coordination to tackle complex problems.
Keywords Public sector organizations, Public administration, Governance, Public policy
Paper type Viewpoint
Introduction
Political and administrative leaders in the public sector are subjected to great
pressures. The scale and diversity of challenges, and the rate of change, are portrayed
in the popular media as overwhelming. In recent years, we have seen major issues
erupting that undermine “business-as-usual” approaches to law and security, social
wellbeing, economic stability, and environmental health. At the same time, the tools
and techniques of governance have been shifting in many countries, making greater
use of market-based tools and collaborative networks with non-government actors,
while largely also retaining the apparatus of administrative and regulatory controls.
Leaders are constantly required to reinvent their policy approaches and their relations
with stakeholders, within and beyond the public sector.
Pressures on modern public sector managers derive from several sources. These
include structural issues (e.g. restructuring of agencies, coordinating across agencies),
Asia-Pacific Journal of Business steering issues (e.g. navigating with unreliable instruments or with poor governance
Administration processes), relationship issues (e.g. having to work effectively with diverse stakeholders),
Vol. 2 No. 1, 2010
pp. 8-16 knowledge issues (e.g. poor data on performance, loss of corporate memory through
q Emerald Group Publishing Limited personnel changes), program resource issues (e.g. lack of funding and skilled inputs), and
1757-4323
DOI 10.1108/17574321011028954 time pressures (e.g. attending to daily crises without the opportunity for long-term
strategic analysis). Under these conditions, agencies may tend to be risk-averse, rather Public sector
than being open to innovation and competent to undertake productive adaptation. complex issues
In short, the world of public management is often characterized by complexity,
uncertainty, information overload, multiple and conflicting goals, and diverse
expectations by political superiors, the media and external stakeholders. Managing
complex issues within government has become all the more difficult because
governments have had to respond to citizen expectations that the public sector must 9
accept broad responsibilities for social, economic, environmental, and security
outcomes. In undertaking these complex responsibilities, the difficulties of modern
governance are brought into relief.
In practice, the vast bulk of public sector effort and attention is usually devoted instead to
the “classical” bureaucratic task of administering prescribed programs (with their focus
on the management of implementation schedules and reporting requirements). Efficient
implementation is of course the essence of good service delivery and regulatory
effectiveness (Pollitt, 1990). However, unless governments also undertake the hard work of
carefully developing steering strategies (as defined above), the administrative efforts of
public sector agencies might not be pointing in the right direction.
Decision-makers often find that particular problems have no “cure.” Such problems
are resistant to the “solutions” typically available through standard services or
regulatory schemes. Such problems are ongoing and endemic rather than capable of
being “resolved.” Policies in these areas are likely to be hotly debated, and sometimes
the attempts to fix the problem are seen as making things worse. Moreover, many such
problems are inter-related and inter-dependent, so that apparent progress on one aspect
can be undermined by other related activities. Problem areas are usually harnessed to
specific services or intervention programs, which in turn may need careful
coordination to minimise the chance of some elements undermining others. Under
these conditions the extent of “success” can be difficult to ascertain, and the relative
effectiveness of various tools and approaches can be difficult to disentangle.
Potentially, this third approach can be developed to take account of the collaborative
network approaches of recent years which attempt to build understanding and
ownership of problems (Koppenjan and Klijn, 2004; Goldsmith and Eggers, 2004;
Lovan et al., 2004; Bryson et al., 2006; Head, 2008a). It has also been linked to the wider
use of voluntary codes defining standards for corporate behaviour.
Failures and unintended outcomes are likely to be endemic in many complex areas
of policy and program delivery, for several reasons: the “problems” may be poorly
identified and scoped; the problems themselves may be constantly changing; proposed
solutions may be addressing the symptoms instead of underlying causes; stakeholders
may disagree so strongly that many solution-options are unworkable; and the
knowledge base required for effective implementation may be weak, fragmented or
contested. Long-lasting solutions may depend on achieving major shifts in attitudes
APJBA and behaviours. However, the necessary incentives, points of leverage and ongoing
2,1 reinforcement mechanisms are often absent or too weak to ensure that such shifts can
be achieved. It is true that politicians and public servants might differ in their
disposition to adopt certain responses. But the consequences of ignoring or avoiding
complex issues are perilous.
14 Concluding comments
Increasing the capacity of the modern public sector to develop successful steering
strategies for responding to complexity and uncertainty is the key challenge of modern
governance. Where action is required under conditions of uncertainty, “adaptive”
management approaches are increasingly recommended by policy analysts (Bentley
and Wilsdon, 2003; Chapman, 2004). “Adaptive” approaches require persistent focus
not only on the ongoing adjustments to specific programs as conditions change; but
they also require a willingness to rethink the overall strategic directions of government
(e.g. high-level objectives and key initiatives). This is very difficult. The contemporary
performance and reporting systems require stability in indicators, in order to track
progress against measurable actions. Accountability works most easily in a predictable
environment. However, adaptive management envisages uneven progress, while
continually “learning by doing” with rapid adjustments.
This approach to handling complex issues cannot be achieved without
strengthening coordination. This is a major element of the steering role for central
agencies of government, which have primary responsibility for developing coherent
and innovative strategies. This usually entails “joined-up” or whole-of-government
approaches for strategy development and service delivery (Bardach, 1998; Bogdanor,
2005; Parker and Gallagher, 2007). Of course, this is not just a matter for public sector
agencies. Collaboration with many other key organisations is essential to engage the
knowledge and experience of those outside the public sector. Participation of citizens,
non-governmental organizations and business stakeholders is vital to ensure a wide
range of contributions to problem framing and problem solving (Mandell, 2001; Innes
and Booher, 2003; Keast et al., 2004; Bingham et al., 2005). In more intensive forms this
engagement may strive for conflict mitigation and consensus-formation. Agency
leaders are increasingly adopting more participatory approaches wherever
administrative and technical and administrative solutions are not sufficient.
Collaborative and “partnership” approaches are increasingly explored, where
practicable, but there is also a growing awareness of the high offsetting costs of
intensive and continuous collaboration. I have suggested that collaboration is not the
standard solution for resolving complexity and uncertainty.
More weight should be placed on re-examining the underlying assumptions that have
shaped how problems are identified and prioritized. Social research has demonstrated
repeatedly that the way in which problems are “framed” tends to generate specific choices
of instruments and preferred solutions (Schon and Rein, 1994). We therefore need to
develop a greater capacity to go beyond conventional thinking, to develop collective goals,
to ensure resources are available, and to set performance targets for those organizations or
partnerships tasked with implementation. An enhanced capacity to develop new “steering
strategies” must be based on rigorous analysis, multiple perspectives, and enhanced
coordination. Implementation of these approaches will require political support as well as
administrative innovation.
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Corresponding author
Brian W. Head can be contacted at: brian.head@uq.edu.au