WEB-BASED INVENTORY MANAGEMENT

SYSTEM FOR PHYSICAL PLANT AND

FACILITIES OF SLSU LUCENA

Romela V. Ella

Jonelle V. Padillo

Southern Luzon State University Lucena Campus

Bachelor of Technical Vocational Teacher Education

Major in Computer Programming

February 2021

Chapter I
 INTRODUCTION

Inventory management system in the Philippines is a common practice in

companies in the industry. Based on Philippine Electronic-Journal (2013), Inventory

management system plays a vital role in businesses because it lessens burden to the

operators and employees in performing inventory of the product. Thus, it also reduces

time in managing the inventory with its plan and organization. They save businesses from

data inconsistencies and more importantly, prevent profit loss.

Web-based inventory such as Computerized Maintenance Management Systems

(CMMS) is one of the most prominent type of inventory management that enhances

business. This is designed to help maintenance and engineering departments effectively

control the supply and flow of parts and equipment. This is by using a computer in

automatic display system of the inventory and tallying, surveying and handling products.

The effectiveness of the system relies on the training of the operators.

Inventory management should be adopted by schools to enhance their

organization and give excellent service. According to Yinyeh (2013), the implementation

of an inventory control solution in a University can help to simplify work processes

within an organization, leading to improved efficiency and productivity. Without an

inventory management system, staff may not be operating efficiently. The way

information passes from one staff to another wastes valuable time, and leaves room for

mistakes to occur in stocking. Staffs may forget to record a batch number, order or issue

the wrong items to a borrower, or move items around the campus, making it difficult for
other staff to find the items they need. Being organize is one of the important disciplines

of an establishment.

Background of the Study

The growing population of SLSU Lucena Campus caused lack of improvement in

physical plant, deficiency in orientation of large numbers of paperwork, handling

supplies, maintaining of tools and equipment, tabulating school furniture and other works

under inventory management. The most important benefit of an inventory management

system is to save time, money and prolonged the condition of the items inside the

campus.

Modernization brought new meaning to address the problem of Universities about

inventory management. It also promotes effective organization inside the Campus and

identify fields of enhancement throughout the system of monitoring stocks and

prolonging of equipment. The development of inventory management system is more

significant in businesses and can be widely adopted through MIS or Management

Information System of a growing University to organize the physical plant and facilities

with the advent of technology.

The research study strongly considers that implementing of inventory

management system software. This is the ideal answer for the growth of SLSU Lucena

Campus and the extended campuses. It will require a lot of preliminary works such as

determination of the requirements, system structure and decision software requirements

that will be applicable to create the inventory management system.

Objectives of the Study

The main objective of this study is to design and develop “Web-based Inventory

Management System for Physical Plant and Facilities of SLSU Lucena” that will

maintain accurate inventory levels produce detailed reporting tools, detailed

categorization and declaration of specifications of items.

Specifically, to attain the following objectives:

1. To design a web-based system utilizing Unified Modeling Language as an object-

oriented notation of system specifications.

2. To develop a web-based system with the use of Php programming language and

MySql as the database and;

3. To evaluate the proposed web-based system through gathering important feedback

from user’s evaluation involved in the inventory management system based on the

following ISO 25010 standard:

3.1 Compatibility,

3.2 Functional Suitability,

3.3 Maintainability, and

3.4 Performance Efficiency,

3.5 Portability

3.6 Reliability,

3.7 Security,

3.8 Usability,
Significance of the Study

Web-based inventory management system is for the organization of physical plant

and facilities in SLSU Lucena Campus. The study can be beneficial to the following:

To the academe, this will give remarkable contribution in the field of Computer

programming and will encourage more students to conduct researches and enhances the

system’s features and extend uses. The major focus of this study is to improve the

inventory management using modern technology;

To the educators, this will serve as basis as example or guide in developing other

web-based system that shall help the campus in the future;

To the students, this can motivate them to explore more in the computer

technology field and improve their knowledge in enhancing their 21st century skill;

To the property custodian, to improvement and practice smart inventory

management while adapting technology development;

To the University staffs, it will serve as sample of research in improving an

inventory management.

To the future researchers, it will serve as a guide or reference for them to

improve or integrate more inventory management system through technology

advancement.

Scope and Limitation

The research focuses on developing a web-based inventory management system

in terms of organization of physical plant and facilities. The system is design to organize

and improve inventory of the campus. The web-based inventory management system

aims to give accurate inventory levels produce detailed reporting tools, detailed

categorization and declaration of specifications of items, maintenance of the condition of

tools and prevention of misplacement of other equipment borrowed inside the campus.

The inventory management system is limited to the access of the SLSU property

custodian, students, faculty members and staff of Lucena Campus. The system’s gathered

data such as inventory and borrower’s information are only limited to the access of the

property custodian who is the main admin of the system.

The web-based inventory management requires internet connection and browser

application mainly suggested google chrome for best performance. The system requires

at least 200MB network bandwidth and 5 Mbps internet speed. The main feature of the

system is configurability which enable users to configured two different entities such as

identifying the end-user whether it is an admin or an item borrower. The property

custodian as the recognize admin regulates the accountability of the items while the other

end-users extract and return the items. It also has integration and interface which project

key functionalities from a single source, such as support borrowers by assisting their

needs and other interface for inventory reporting. These features are mainly developed in

database with its property which are encoding and organizing of catalogue. Program

language shall be present in creating navigation/command of the webpage. Development

of log in security and other process of data will rely on the PHP, UML and MySql.

This research is conducted during Academic Year 2020-2021.

‘
Definition of Terms

The researchers used terminologies with common and unfamiliar words to define

and detail the development of the system. These words are defined operationally below:

Borrower refers to the person responsible in handling the facility’s equipment and tool

while at their care.

Configurability refers to the ability of system to multitask accompanying two kinds of

end-users

Database is a structured data that sort, change and serve the information of the inventory.

Detailed reporting tools is the system’s function to edit the data from various sources

and

extrapolate it in tables, charts, visual presentations, and other styles so that the

information is

Functional Suitability refers to the nature of system to serves its actual function.

Internet connection refers to the system’s requirements to connect to the internet to

enable

the function of the system.

Maintainability refers to the effectiveness and efficiency of the system is compatibility.

Performance Efficiency refers to time behavior, resource utilization and capacity of the
 system during use.

Physical plant refers to the materials, items and equipment used in maintenance of a

given

facility.

Portability refers to the adaptability, replaceability and install ability of the system which

can be transfer in the system with the use of internet connection.

Reliability refers to the operational status of the system whether it performs it’s specified

function with its existing condition.

Security is the accountability of system in which the information and data access provide

high level of authorization and confidentiality.

Staff is the people specifically in a group that monitors the inventory management.

Usability means the system can be used by the group to achieve specified goal.

Web-based inventory management system refers to the monitoring and maintenance of

a school inventory levels using online software.

Web-based is an information system that uses internet web technologies to update, view

and gather information.

 Chapter II

REVIEW OF LITERATURE

This chapter provides the related studies the development and improvement of

web-based inventory management system for Physical Plant and Facilities wherein the

technology and software included.

Inventory System

Inventory System or Inventory management system is a hardware and software

combined by the Technology wherein the stocked products go through the process and

maintenance of stocked products (Pontius, 2020). Web-based is a system to managing for

inventory in a university it is expected to help various laboratories keep an update on the

status of their tools and equipment (Haque et al., 2011).

Loizidies (2013), worked on Development of inventory management system, he

discovered the irregularities in the management of inventory of Caterpro Ltd which was

associated with loss and inconsistencies in data recorded. His focus was to develop

Software as a Service web and more specifically an Inventory management system, to

provide a basic tool for tracking as well as monitoring sales and inventory to individuals
and small-scale business who cannot afford the investment of complete dedicated

inventory management systems. The system was developed using PHP Designer 8,

HTML, and CSS. The outcome of the research was the development of a Software as a

Service Inventory Management System web application for Caterpro Ltd, with functions

and scripts in order to give the required functionality to the web and meet the predefined

requirements set from the company. The work was not built with intelligence. Through

the web-based Inventory management system, the researcher wants to develop software

that can contribute in a university. Wherein the software designed to track and to manage

all of the items inside the campus. Campus may encounter a difficulty in using a Manual

Inventory management, wherein the supplies and facilities are inventory manually. It

used a lot of time and forgetting what they need to be put in the inventory.

Physical Plant and Facilities

Morgan State University (2020), defined the Physical plant is responsible for the

construction, repair and operation of all buildings and grounds within the campus. It is

also prioritizing the safety of buildings and facilities as well as the area to make students

more comfortable.

The significant role of the Physical Plant Division is to provide support and served the

students, faculty, staff and maintain the building in campuses and grounds. By the skilled

craftspeople, mechanics and maintenance employees they maintain the cleanliness of

facilities, they also repair the equipment and maintain the beauty of lawns and shrubbery

(Kentucky, 2020).

Therefore, to maintain and organize the Physical plant and Facilities of SLSU

Campus, the web-based inventory management system will be help to maintenance and
effectively control the supplies and equipment. At current the inventory is managed and

update on an excel spreadsheet which has been an outdated form of recording and

maintain the inventory of materials as it is really difficult to enter the data and then

update the data on daily basis. The inventory management system will solve the problems

as everything about the inventory will be stored in a database which will be much easier

to marinating and update and this will also save time and cost effective for the

organization and will automate many inventory related tasks.

Software Requirements

The following literature tackles the various software used in the designing and

developing the system of Web Based Inventory Management System for Physical Plant

and Facilities.

Data-based Management

A Database Management Software or DBMS in short refer to the technology for

used to store data, manipulating, managing data, and users retrieving data. A Data based

is a collection of related data and data is a collection of facts that can be processed and

produced information (Naeem, 2020).

Using the DBMS or Database Management System and other software to create

this system like Java Remote Method Invocation (RMI) with a secure socket layer (SSL),

implemented using My Structured Query Language (MySQL), Hypertext Markup

Language (HTML), JavaScript, Hypertext Preprocessor (PHP) and Xampp (Apache). So

that the Web-based Intelligent Inventory Management System was developed and

implemented in a web-based environment to integrate multiple stores also providing an

effective coordination of all of the stores, intelligently determining the different reorder

points of all the disparate stores in the systems and communicating the information back

to the main or centralized store (Madamidola, et al, 2017).

Through the database management is a software that the researchers used to

develop a system for the inventory.

Figure 1. DBMS Data Models (Tutorials Point 2020)

Figure 1. shows the relationship model of two entities and its function. The

relevance of the DBMS in this study is to store data wherein the important information or

the supplies and materials of the campus are stored in the system it is effectively for the

coordination in other campuses. It can also the users manipulate the systems wherein the

user can control, manage or handle it all of the materials and supplies.

MySQL

The SQL part of “MySQL” stands for “Structured Query Language”. SQL is the

most common standardized language used to access databases. Depending on your

programming environment, you might enter SQL directly (for example, to generate
reports), embed SQL statements into code written in another language, or use a language-

specific API that hides the SQL syntax. (MySQL 8.0, 2021)

Since the MySQL is database management it is a structured to collect data. It may

be anything from a simple material, supplies or important information that could be

listed. And for more addition, to access, and process data stored in a computer database,

the researchers need a database management system such as MySQL Server. Since

computers are very good at handling large amounts of data, database management

systems play a central role in computing, as standalone utilities, or as parts of other

applications.

 According to Karim et al. (2015) based on their study, Development of a

Prospective Web-Based Inventory System for Management of Lab Facilities is a system

for the inventories of difference Lab Facilities in Engineering Department in a large

public university in Malaysia. To design the system, PHP has been used for as a

development language in the system and the MySQL as a back-end database wherein the

back-end is the code that runs on the server.

MySQL will help the system to find out the capacity of the labs as well as the

relevant information of asset availability, and replace the current practice of extensive

manual recording of asset documentation thus holding a key for an organization like

university to gaining competitive advantage through efficient operational performance.

MySQL is the best to be used to store data or anything from a single record of

information to an entire inventory of Physical Plant and Facilities in campuses.

Cascading Style Sheet (CSS) Framework

 CSS frameworks provide a basic structure for designing consistent solutions to

tackle common recurring issues across front end web development. They provide generic

functionality which can be overridden for specific scenarios and applications. This

greatly decreases the time needed to start creating applications and websites (Saxena,

2017)

Developers do not have to start from scratch using CSS framework when building

applications. They can reuse the basic foundation from earlier applications and get

straight into working on another website or application rather than coding from the top.

Bootstrap Framework

A powerful toolkit - a collection of HTML, CSS, and JavaScript tools for creating

and building web pages and web applications (Bacinger, 2015).

Bootstrap makes it possible for a web page or app to detect the visitor’s screen

size and orientation and automatically adapt the display accordingly. This is purposely

use to mobile view a website without overlays and unavailable format.

Figure 2. Bootstrap Logo (Bootstrap 2020)

JavaScript
 JS or JavaScript is a programming language commonly used in web development.

It was originally developed by Netscape as a means to add dynamic and interactive

elements to websites. While JavaScript is influenced by Java, the syntax is more similar

to C and is based on ECMAScript, a scripting language developed by Sun Microsystems

(Techterms, 2015).

Hypertext Preprocessor (PHP)

PHP is a script language and interpreter that is freely available and used primarily

on Linux Web servers. PHP, originally derived from Personal Home Page Tools, now

stands for PHP: Hypertext Preprocessor, which the PHP FAQ describes as a "recursive

acronym."(Rouse, 2019)

Hypertext Preprocessor or PHP is a server scripting language that is useful or

powerful tool for making and allowing the web developer to create a dynamic and

alternative webpage.

Using programming language PHP and MYSQL we create the Sales and

Inventory System in PHP it is a simple system for buying and selling of good computer

stuff and products. Using this inventory management system PHP, MySQL consists of

requirements that are needed for the system. It is easy to use program, user-friendly kind

of system. The sales and inventory system will provide you the efficiency to look over

your system and check them and also you can use it to monitor them. This sales and

Inventory System in PHP give you the ability to check on your products, add customers,

manage suppliers, you can also modify them and more (Cesar, 2019).

The PHP supports MySQL to create a system for the inventories. PHP can create,

open, read, write, delete, and close files on the server and can collect form data.
Unified Modeling Language (UML)

UML can be described as a general-purpose visual modeling language to

visualize, specify, construct and document software system. Although UML is generally

used to model software systems but it is not limited within this boundary. It is also used

to model non software systems as well like process flow in a manufacturing unit etch

(Maidawa & Mamman, 2015).

For the object-oriented systems modeling and design the Unified Modeling

Language or UML are important to build blocks. The UML attributes visibility in class

diagrams can be either private, package, protected or public which is a very good

modeling practice because in this way protecting security of data is guaranteed if

required.

Figure 3. Precise UML Diagram (Toval, 2015)

 Figure 3. shows how UML Diagram in order to normalization the data once it was

transfer. Once it is converted to PHP the relation will create shortcuts according to their

directed paths. The system requirements are directed to the system flow in order to

function. This will enable the system to have options and go through the process.

System Activities

The researchers develop a system, use a case modeling is essential in order to

define the functional requirements of the system. A use case diagram outlines the

system’s usage requirements and it contains actors and use cases which describe a

specific usage of the system by one or more actors. The use case descriptions: There are

2 actors in Inventory management systems which are the Admin and Users. The admin

can do the task in the systems, the Admin-managers or the managers handled by the

Admin can view the important data from the systems and last is the users can visit the

website through log in their account.

It shows that all the users in inventory management system can interact with

system, the users have their own account to log in the website so that they can visit and

see some of data.

The Admin can the following task which in the inventory management can

modify structure of web pages wherein the admin how to set up the websites, the admin

can also delete, remove the unimportant data or add information in the system. The

Admin also can modify the database for the changes manage user access, grants access

right and monitor the system.

 It also shows the manager can view all tasks and list of all user’s task, create or

edit an important data to the inventory, if their an error the manager will be cancel to

input data, since the manager can view all the data, it has a permission to search

information that needed, view user actions and view list staff are important to see the

manager, if the users are suspicious. All the inventory and the action of the users are also

need to know.

System activity adds feature to help property custodian to do the following task:

update the inventory, receive request of borrowing items and review the records.

Evaluation Parameters

The following parameters are used to determine the acceptability of Web-based

Inventory management System for Physical Plant and Facilities.

Compatibility

Compatibility is a degree to which a product, system or component can exchange

information with other products, systems or components, and/or perform its required

functions, while sharing the same hardware or software environment (Mardjan, 2016).

Functional Suitability

Functional Suitability is defined as the degree to which a product or system

provides functions that meet the stated or implicit requirements when used under specific

conditions (Rebes, 2019).

Maintainability
 The degree of effectiveness efficiency with which a product or system can be

modified by the intended maintainers (Estdale, 2018).

Performance Efficiency

Performance Efficiency is a set of attributes that bear on the relationship between

the level of performance of the software and the number of resources used, under stated

conditions (Mardjan, 2016).

Portability

Adaptation by end users and for “different operational or usage environments”, so

it includes the purchased implementation’s ability to run on any instance of the supported

platform, including plug-compatible, virtual, outsourced or cloud-based environments

(Estdale, 2018).

Reliability

The set of attributes that bear on the capability of software to maintain its level of

performance under stated conditions for a stated period of time (Rebes, 2019).

Security

The degree to which a product or system protects information and data so that

persons or other products or systems have the degree of data access appropriate to their

types and levels of authorization (Ngah, 2015).

Usability
 The degree to which a product or system can be used by specified users to achieve

specified users to achieved specified goals with effectiveness, efficiency and satisfaction

in a specified context of use (Ngah, 2015).

Conceptual Framework

On the basis of the foregoing concepts, ideas, theories and findings of related

literatures, studies presented, and insights taken from them, a conceptual model was

made.

Based on the Conceptual Framework is a detail the process and procedure on a

development of Web based Inventory management System for Physical Plant and

Facilities for SLSU Campus.

 Figure 4. Web-based Inventory Management Development Model

In the conceptual framework, figure 4 shows the detail process and procedures of

development web-based inventory management system. It begins with the gathering of

data and information from the websites, journals, and articles, published and unpublished

theses. The Software requirements are the Input were included at the conceptual

framework.

The software requirements that included are MySQL. This will be used for

adding, eliminate and modifying information in the Database, it is Query Language

specifically designed for managing data in a database. In SQL database are often

displayed as a set of tables wherein tables contain a row for each individual and a column

for each data of an individual. It may be anything from a simple material, supplies or

important information that could be listed. PHP or the Hypertext Preprocessor is mainly

focused on server-side scripting, it is collecting a form data, generate dynamic page

content. The researchers going to use a PHP which is a programming package or

software that have a HTTP server database. The last is the Unified Modeling Language

or UML, which can develop to help the system it also organizes the program. The

researchers use UML for the Visual modeling language to visualize, specify, construct,

and document software system. Then use JavaScript, CSS framework: Bootstrap to

creates front-end of the system design. S-HTTP is designed to transmit individual

messages securely. The researchers’ planning to the concept of the software through

consultation to various experts in the field of computer and programming. After the

finalization and consultation, the concept and plans, the data-based management will

used to design software for the Inventory. Next, the researchers will be used all the

software requirements to create and storing data then it will be testing system until it will

function clearly without bugging.

Chapter III

METHODOLOGY

This chapter presented the methodology use in completing the study. This

includes the research locale, respondents, research design, research instrument, data

gathering procedures, work plan, system development, project technical description,

operation and testing procedures, evaluation criteria and statistical treatment.

Research Locale

The study is conducted at home to prioritize the safety of one another in this

course of study by following the social distancing regulation due to COVID-19 under

Modified General Community Quarantine (MGCQ) of Lucena City. The study targeted

the Southern Luzon State University Lucena Campus, and chosen web developers. The

locale was chosen because of the researcher’s desire to help the school property

custodians and the University to determine what particular area needs improvement and

suggest an enhancement that could help sustain the inventory management.

Respondents

The acceptability of the web-based inventory system was evaluated by twenty-

five (25) respondents compromising of five (5) property custodians with experienced in

inventory management, ten (10) experts- website developers, IT specialist and

professor, and ten (10) end-users specifically the students and employee of SLSU

Lucena.

Research Design

The researchers use developmental research method. This was a kind of method

in researching the design and evaluating the software to make a corresponding result to

meet the level of acceptability. In the inevitable production of advance technology,

developmental research plays a major role to contribute, discover and implement.

Research Instrument

The instrument in the study is a researcher made questionnaire using the 4-point

Likert scale that help obtain the acceptability of the device. The devised questionnaire

is made via Google form and was submitted to the research adviser for review and

modifications. It is presented to the members of the oral examination committee for

further revisions. After the questionnaire is finalized, it will be presented to the Campus

Director for approval. The questionnaire used the 4-point scale namely highly

acceptable (4), acceptable (3), unacceptable (2), and highly unacceptable (1). The

parameters used were functional suitability, compatibility, performance efficiency,

usability, reliability, security, maintainability, and portability.

Data Gathering Procedures

The researchers draft a letter of request to ask permission of the SLSU Lucena

Campus School Director for conducting study. This will be part of the introduction of

the Google form. It contains the objectives of the study and guarantee the respondents

that the information gathered will be handled with most confidentiality. Then after the

validation of questionnaire which is for the measure of acceptability it will then

administered to the evaluators. The gathered data were then tabulated, computed,

analyzed and interpreted.

Work Plan
 The researchers carefully planned the following activities and ensure that they

maximize their time and effort through this course of study. The table below show the

progress of the study including the activities, duration and timeline.

Sept. Oct. Nov. Dec. Jan Feb. Mar. Apr. May

2020 2020 2020 2020 2021 2021 2021 2021 2021
Activities
1. Planning and
Research for
Project Proposal

2. Research of related
study and identical
project

3. Data gathering for

documentation

4. Programming the
Web-based IMS

5. System
Implementation

6. Final Evaluation

Table 1. Web-based Inventory Management Research Work Plan

System Development

Figure 5 shows the rapid application design of developing the web-based

inventory management system. The process started with planning along with the required

programming language PHP, MySql and database UML. Next is proceeding to the

prototype cycle from developing, demonstrate and then refine. In developing the
software, it requires to have the ISO 25010 standard’s software. Then move on

demonstrating and visualizing the result of the system together with improvements. Then

the prototype to refine in order to seek further effectivity and improvement. The testing

will avoid further prototype errors and makes the software ready for implementation.

Lastly, the prototype will be release and will be use in inventory management of SLSU

Lucena.

Figure 5. Prototype- Rapid Application Design Model

In figure 5 shows the process of system development where requirement planning

is executed. Then enter the cycle of prototype where we design the system and enter

programming with the following software: UML>PHP>MySQL. Then we upload or

install the system ready for testing the capability of design then observe occurring errors

and finalize it.

 Now come to the surface where it will come to natural testing with the technical

then take recommendation as they evaluate the system.

1. Planning

In figure 6 below shows how the planning started. This includes gathering

of system requirements, planning the function and designs of the web-based

inventory management system.

Figure 6.

Documentation in planning the system design

2. Designing
 Designing of system started with use-case, activity and entity-relationship

diagram displaying the layout plan of the system. The design will be the process

expected to occur during system activity after implementation.

 Use-case Diagram

Figure 7. Inventory management system use-case diagram

Figure 7 above shows the use-case diagram or actors’ diagram

between admin and users. Admin create account for Admin and Users,

control all scenarios and receive request forms from user. User on the

other hand proceed to login send request and received receipt.

 Activity Diagram
 Figure 8. Inventory management system activity diagram

Figure 8 above shows the activity diagram of web-based inventory

management whereas the internal flow of command take place. Starting

from login to log out of the system. The diagram shows the process of

back in forth of system in every transaction creating connection between

Admin and user. Moreover, there are if else case scenario in every

decision which leads to error.

 Entity-Relationship Diagram
 Figure 9. Inventory management system ERD

Figure 9 above shows the activity diagram of web-based inventory

management entity-relationship diagram. The indicated diagram presented

the relationship between the Admin and User. This shows the internal

table of categories in the inventory, information details of admin and user,

Request form of user and lastly the initial catalogue of inventory.

Programming

The figure below shows the execution of program using the system development

plan to create the web-based inventory management system.

 Installing/Uploading

The figure below shows the integration of the program and the completion of

system requirements to be an actual software.

Testing

The figure below shows the actual testing of the system together with the

consultation to the technical.

Finalization

The figure below shows the finalization of the software with the polishing of

programs and clearing system errors.

Evaluation

The figure below shows the evaluation and final consultation to the technical as

the systems is presented before the actual run of system.

Project Technical Description

The Web-based inventory management system is a utilized Unified Modeling

Language that recorded items for physical plant and facilities. This includes login with

registered end-user “username” and “password” to assure security of information. The

user may be selected either Admin or User which breakdown to Student, Staff and

Faculty. The property custodian will give the URL of the website. The system includes
header banner with a logo of Web-based inventory management, navigation bar and

side bar. The tabulation of the entire data is aligned in the dashboard menu. The Admin

will have separate dashboard with records to review and update, accepting borrowing

request and regulating flow of stocks upon availability. On the other hand, Borrower’s

dashboard will only view the breakdown of available items to borrow and ordering or

submitting request to borrow the desired item. The flow will be done in UML Lucid.

Then the data from this encode were handled and processed by Php programming

language Using Internet connection, data were transferred to the database and were

managed by MySQL server. It could be accessed as well through the website or using a

smart phone. Smart phone can display the data using android application. This website

is only limited to the end-users with registered ID with the use of Bootstrap and CSS

framework to create logins.

Operation and Testing Procedures

The researchers performed the testing of the device both visually and manually.

These include the following:

1. Connect devices (smartphones, computer, tablet and etc.) to any internet

connection available. Open the website with a URL: http://URL in any web

browser.

2. The creating of account is controlled by the Admin to the given website with

basic information required by the system. Then enter dashboard.

3. Create your own inventory account with the institution when you are an

admin. inventory breakdown placing order is available when you are a User.
4. Tap the update selection in the record to encoding your tabulated items in the

inventory with category of items.

 Electronic items and accessories

 Laboratory Equipment

 Maintenance tools and Equipment

 School supply and etc.

5. When you are the User tap the order and encode the following:

 Request by: (fill up when you are student)

 Category>Item

 Quantity

 Date

Upon filling out continue and submit then wait for approval.

6. Approval will provide the confirmation form with the following information

from Admin.

 Name

 Date Borrowed

 Requested by: (optional)

 Requested item

 Quantity

 Location of item

7. Upon return mark the borrowed item.

 Date and time returned

  Complete

8. Log out of the website and once needed again log in with your set username

and password.

Evaluation Criteria

The evaluation criteria are detailed on Table 1. In the evaluation, twenty-five (25)

respondents were chosen purposively to rate the acceptability of the device. The

evaluation instrument used a four-point Likert Scale in which the highest is 4 and 1 is

the lowest.

Table 1

Four-Point Likert Scale

Numerical Equivalent Range Scale Description

4 3.26-4.00 Highly Acceptable

3 2.51-3.25 Acceptable

2 1.76-2.50 Unacceptable

1 1.00-1.75 Highly Unacceptable

Table 2. Web-based Inventory Management Research Scale

The table above shows the evaluation criteria used during the assessment of the

acceptability of the device in terms of functional suitability, performance efficiency,

compatibility, usability, reliability, security, maintainability, and portability.

 Statistical Treatment

The researchers used the average weighted mean formula to determine the

acceptability of the device in terms of functional suitability, performance efficiency,

usability, reliability, security, maintainability, and portability. The formula is detailed

below.

AWM=
∑ WM
N

where:

AWM = Average Weighted Mean

∑ = Summation

WM = Weighted Mean

N = Number of Respondents
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_IMSSPUG

Appendix C

QUESTIONARE

WEB BASED INVENTORY MANAGEMENT SYSTEM FOR PYHSICAL PLANT

AND FACILITIES FOR SLSU CAMPUS

Name: Date:
(Optional)

INSTRUCTION: Evaluate the system using the given scale by checking the
corresponding numerical rating indicated below:
(Suriin ang aparato gamit ang ibinigay na sukatan sa pamamagitan ng pag lagay ng
marka ng tsek (/) na katumbas ng numerong ipinahihiwatig sa ibaba)
 4-Highly Acceptable (HA) (Lubhang katanggap-tanggap)

3-Acceptable (A) (Katanggap-tanggap)

2-Unacceptable (U) (Hindi Katanggap-tanggap)

1-Highly Unacceptable (HU) (Lubhang hindi katangap-tanggal)

System HA A U HU
Specifications System Features
Requirements (4) (3) (2) (1)
Functional Suitability

1. The system store information such as

supplies, materials and equipment.

(Ang sistema ay nag-iimbak ng

impormasyon tulad ng mga supply,
materyales at kagamitan.)
2. System allows to track the inventory
through serial numbers and barcodes.
(Pagganap na Angkop)

(Pinapayagan ng sistema na
subaybayan ang imbentaryo sa
pamamagitan ng mga serial number at
barcode.)
3. The system allows to control over
supply.
(Pinapayagan ng sistema na makontrol
ang sobrang dami ng suplay)
Performance Efficiency

1. The system is available for the users any

time and always up to date.

(Magagamit ang sistema para sa mga

gumagamit nang anumang oras at
palaging napapanahon.)
2. Ito performs accurate with less
consumed the time.

(Tamang-tama ang pagganap nang

hindi gaanong naubos ang oras.)
 3. It easy to search and input the important
data.

(Madaling maghanap at mag-lagay ng

(Kahusayan sa Pagganap)
mahalagang datos)

1. It is allowing to share or exchange

information with other satellite
campuses.

(Pinapayagan itong magbahagi o

(Pagkakatugma) Compatibility

makipagpalitan ng impormasyon sa iba

pang mga campus ng satellite.)
2. It allows to send permission from the
main server to access the data.

(Pinapayagan nitong magpadala ng

pahintulot mula sa pangunahing server
upang ma-access ang data.)
3. It easy to transfer the items to other
campuses and facilitates the overall
transfer process.

(Madaling ilipat ang mga item sa iba

pang mga campus at pinapabilis ang
pangkalahatang proseso ng paglipat.)
(Kakayahang magamit) Usability

1. It is easy to operate and control the data.

(Madali itong patakbuhin at kontrolin

ang data.)
2. The system is available for the
authorized users of all the departments.

(Magagamit ang system para sa mga

awtorisadong gumagamit ng lahat ng
mga kagawaran.)
3. The system keep update on the status of
tools and equipment.
 (Patuloy na ina-update ng sistema ang
katayuan ng mga tool at kagamitan.)
1. A reliable, secure database that provides
accurate, real time data.

(Pagiging maaasahan) Reliability (Isang maaasahang, ligtas na database

na nagbibigay ng tumpak, data ng real
time.)
2. The system will operate 24 hours a day.

(Tatakbo ang system 24 na oras sa

isang araw.)
3. The system recovers the data affected
directly and re-establish the system.

(Nabawi ng system ang data na

apektado nang direkta at muling
itinatag ang system.)
1. The data is accessible only to authorized
people.

(Maa-access lamang ang data sa mga

awtorisadong tao.)
2. The system protects the data or
information to prevent the unauthorized
users to modification of computer
(Seguridad) Security

program.

(Pinoprotektahan ng system ang data o

impormasyon upang maiwasan ang
hindi awtorisadong mga gumagamit na
baguhin ang programa ng computer.)
3. Traceability allows to recall only the
items affected or lost items.

(Pinapayagan ng kakayahang
subaybayan na gunitain lamang ang
mga aytem na apektado o nawawalang
aytem)
Main

1. The data in the system will not affected

when the software is updated.
 (Ang datos sa system ay hindi
maaapektuhan kapag na-update ang
software.)
2. It might be extremely time-saving when
(Mapanatili) tability changing or expanding the system.

(Maaaring ito ay labis na makatipid ng

oras kapag binabago o pinalawak ang
system.)
3. It easy to analyze any activities in the
system that need to be taken into
account)

(Madali itong pag-aralan ang anumang

mga aktibidad sa sistema na kailangang
isaalang-alang)
1. Well organized and Location Names.

(Mahusay na ayos at Mga Pangalan ng

Lokasyon)
(Kakayahang dalhin) Portability

2. The system can be adapted for different

evolving software or other operational
or usage environments.

(Ang sistema ay maaaring iakma para

sa iba't ibang mga umuunlad na
software o iba pang mga kapaligiran sa
pagpapatakbo o paggamit.)
3. All of the items in the Inventory system
have well-defined, unique descriptions.

(Ang lahat ng mga item sa Inventory

system ay may mahusay na natukoy,
natatanging mga paglalarawan.)

Comments and Recommendations:

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Signature