Version: 1.

0 Guided Buying Capability with SAP Ariba Buying (2NV) –

Date: Transfer of Requestor Feature
14.11.2019
Release: S/4
HANA 2002CE
Author:
Amninder Kaur
Test Case PR creation - Transfer of Requestor (On behalf of) in SAP Ariba - S4 Hana integration
Title
Description The integration of the Ariba Guided Buying together with SAP S/4HANA for Central Procurement has the goal of offering customers the
possibility to extend S/4HANA Procurement by a modern, guided user interface for the Employee persona, while allowing the Purchaser
persona to still carry out operational procurement activities within the S/4HANA digital core.
Focus The focus of this test case is to test transfer of Requestor, Author and Recipient details from Ariba Guided Buying to S/4 Hana

Pre-requisites - A user in Ariba with authorization to create Purchase requisition with mapping to backend company code/ plant
- Required configuration for enabling connectivity between Ariba and S4 system
- Maintain communication arrangement, communication system, inbound user, outbound user
- Author, Requestor and Recipient details in both Ariba Guided Buying and S/4 Hana should be the same.
- Communication IDs involved:
 SAP_COM_0102 – Purchase Requisition Integration
 SAP_COM_0238 – Purchase Order Process Integration

Component MM-PUR-GF-ES
for Messages

Test Case details

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Variant Description What to check / Expected Result
Number
1 - Login to the guided buying URL with The cart is ordered successfully, and you get a success message ‘You have sent your request for
user having role approval’
SAP_EMPLOYEE_BR_PROCUREMENT
.
- Go to CATALOG tab and add a non
catalog item
- Enter mandatory data like
commodity code, purchase org,
vendor, quantity ,amount etc
- Select the “On behalf of” option and
choose for which person the request
is being created the request ->
“Requestor”
- Select the item and click on ‘Add to
cart’ or for a non catalog item, enter
the purchasing org, description ,
quantity and price and click on
‘Update amount’. Select the supplier
and add to cart
- Add 2-3 items.
- Navigate to ‘Checkout’
- Enter the necessary information like
the ‘Title’, ‘Need by Date’ and
‘Deliver to’ and ‘Company code’
- Check the details and click on
‘Submit’

2 Navigate back to the PR and check for the The PR is successfully ordered
approver details

Login to Ariba as the approver. Approve the

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 request

For this, under ‘To do’ section, click on

approve

Under ‘Approval summary’ you can add

comments / attachments etc and approve
the PR

3 Check the request as an employee who
created the PR.
Logon to Ariba and go to procurement tab 
‘My documents’ and open the PR that was
created in previous step.
Ensure that the status of the PR is ‘Ordering’
You should get a success message- Requisition has been updated in SAP S/4HANA.
Ensure requisitioner, recipient fields in S/4 Hana should have
correct values w.r.t Ariba Guided Buying System.
Verify requestor field value should be same as on behalf of field value in GB in my PR app.
Also check that the right information is displayed w.r.t the PR created in the S4 system.
ERP reference ID must be displayed.

Navigate to the PR details and PR should be successfully replicated to S4 system

Navigate down to section ‘History’

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