Jr.

Quality Control
Monthly Report on July 2019

Prepared by:
Michael Angelo A. Lumauig
Jr. QC
 MATERIAL RECEIVING
(July 1 to July 31, 2019)

The QC departmet asked us (trainees) to submit a narrative report about our monthly
experience and learnings on the things we did as a Jr. Quality Control Engineer trainee.
As of my experience, my first training was held at EEI Homebase as a MR Inspector
from July 1 until July 31, 2019.

Material Receiving involves inspection and documentation of quality, quantity, and

condition of the received materials at EEI warehouse or at supplier's warehouse (if
required pre-inspection). My experience at MR provides valuable insights about its
relevant and contribution on the quality of the projects. At our first week, we've began by
introducing to our QC supervisors, mainly Engr. George Morales, Engr. Richard Arizala,
Engr. Chris Bondoc, and Engr. Margarito Basit. These supervisors guide us clearly
throughout the whole process of material receiving.

The MR process has two distinct approach which labeled as HQMR (Headquarters
Material Receiving) and Preins (Preinspection). Both of its type include inspection and
documentaion but differs in process. The type of approach that we'll use is determined
according to the location of delivery and classification of materials. As I learned during
my training, we conduct HQMR inspection when the material is received at EEI
warehouse. Documents such as the following are required in general; Sales Invoice
(which is the receipt of the material), Purchase Order (indicates the supplier, buyer,
description of material etc.), Certificate of Compliance, and Mill Certificate (where
chemical and mechanical composition is indicated). Although the stated documents are
required, MC and COC may not be compolsary in specific materials. The condition
whether COC is required is when it’s indicated on their PO or consult the QC
supervisor. Some items does not require COC but require Material Safety Data Sheet or
Material's Manual. MC is only required to those material that has heat number.

The following are the step by step process of HQMR;

Step 1: Receiveig

The process of HQMR starts when the required documents from the warehouse
were receive at the QC office.
Step 2: Generate Quality Control InspectionReport (QCIR) from Oracle
Application Cloud (website used to access different internal processesof EEI including
QCIR)

Login to Oracle Cloud.

Click “Inventory Management” icon.

Click “Browse Catalog” icon.

Click “Shared Reports and Analytics” folder.

Click “Custom” folder. Click “EEI Custom Report” folder. Click “SCM” folder. Click “EEI
QC Inspection Report”.

On the screen, you’ll see a search tab for RMI number.

Type the RR# located from sales invoice.
Click search then ok, then apply.

Once the QCIR is displayed, ocheck the item description and the quantity if it is
matched on the PO. Print the file.
Step 3: Inspection
After printing the QCIR form, the material inspection at warehouse should follow. Verify
first the description of materials in their labels to know if those are the materials you
need to inspect by comparing to the PO. Measuring tools such as steel tape, vernier
califer, micrometer, and UT machine are necessary to measure the actual dimensions
of the materials. Measurement is applied to some materials in order to compare their
actual sizes between reqiured and to know whether it is dimensionally acceptable or
not, based on the tolerances (according to codes). You also need to perform visual
inspection on the materials to know whether those are in good condition. Stickers(See
Picture #1) need to be attached to the material whether the material is accepted, hold,
or rejected.

Step 4: Fill-up
After inspection we need to fill-up the QCIR form. Input the necessary data to complete
the report. Carefully check all of its contents. Verify all before signing. Attach all the
necessary documents (Additional attachment are required for structural steel, pipe, nuts
and bolts, etc. (See Picture #2)
For the remarks, it is necessary to be specific, whether the material is acceptable in
visual, dimension, or incomplete in documents, incomplete in quantity, etc. The remarks
will give us information to indicate whether the material will be accepted or rejected.
-If the material is accepted, provide a xerox copy of the QCIR report to be received at
warehouse. Scan the original report and close the report at Oracle Application Cloud
using the following steps:
Log in to Oracle Application Cloud. Click “Inventory Management”.

Click the green at the chart. Green indicates the value of awaiting inspection.
Click the organization search bar. Click search and type EEI_(First 7 number of RR#).
Choose the right material based on description and organization and click Inspect.

Check the description of material and its RR#/ Receipt number.

Attach the scanned file of the report and click Submit.

Compile the original report at the binder. Make sure to log the report at excel file for
update.

-If the material is rejected, provide a xerox copy to be compiled at the binder. Present
the original and xerox copy of the report and attachment to be received by the action
party of the supplier of material. They will give remarks about the material whether it will
be accepted by the Engineering Department or not. Then it will be countersign by the
QCE as accepted/rejected. Provide a xerox copy to be received by the warehouse.
Scan, close and compile the report.

On the other hand, Preinspection process are the following;

Step 1: Receiving
The process starts when the QC received a RFI (Request for Inspection). Documents
such as PO/PR, COC, MC, and SI should be attached at the receiving documents.
Step 2: Inspection
After receiving, preparation of inspection follows. More often, RFI will be received one or
two day prior to the required date of inspection. Measuring tools, stickers, and markers
should be provided for inspection. Actual dimensions, and heat number/batch number
must be check in order to conform to the desired codes.
Inspection will be held on the warehouse location set by the supplier. After measuring
the dimensions, and thickness, and getting its heat number, the material must be
labeled (See Picture#3).
QC inspector should have knowledge on the different material tolerances (Based on
codes) to mark whether it is dimensionally acceptable or not. Also visual appearance
must be acceptable. The material, if will passed through these criteria, should be
labeled as “Acceptable”. If not, it must be labeled as “Rejected”. While “Hold” will be
labeled to the materials that has incomplete documents. The labeling of the material at
Preins is same as in HQMR.

Step 3: Generating QCIR on EEI Centralize Project Application

After conducting the inspection, QCE should generate QCIR reportThe following steps
are as follows;

Log in to EEI Centralize Project Application

Click QC Inspection Report

Click “Transaction”, then “Material Receiving”.

Click the Filter by drop down box.

Select the job number of the report.

Click “New” to create new report.

Input the necessary data to complete the report.

After you saved your report, it will appear on the Material Receiving Report. Print the
file. Verify all before signing.

Step 4: Receiving to Supplier

The QCIR report with its attachments (original and xerox copy) will be signed by the
action party to indicate that the material is received within the date of its submission

Step 5: Scan and filling

If the material is accepted, scan the report and file it to the binder. Give the copy of the
report to the action party.
If the material is rejected, give the original copy of the report to the action party for the
remarks. Make sure to have a received copy of the report. File the copy and wait for the
remarks of the action party. If the final remarks for the material will be rejected, the
order must be canceled. If accepted proceed to scan and filling.

The overall experience at MR was great. Through this experience, I learned that the
quality of the materials to be used in different projects will be assured. And also it helps
me to build learnings and relations within my one month training.
Picture #1

Picture #2
Picture #3