Service Master Records

External service procurement does not expressly require the existence of service master
records. However, using this type of master data can spare you considerable time when entering
data, because the master records allow you to store certain information that you would have to
enter for each separate purchasing transaction (for example, texts, posting information, service
conditions for the vendor and so on).

A service master record contains the following principal information for the unique
description of a service:

 Service number

 Service category

 Base unit of measure

 Material /Service group

 Valuation class

 Formula

Service Number:-

It is similar to the material number ,and this field can be defined for external or internal
numbering.

Service Category:-

It differentated between different types of services,similar to what a material type does for
materials.

Base unit of measure:-

this is the unit of measure in which service is managed.

Material/Service Group:-

This field allows the material group to be selected for groupig purposes.

Valuation Class:-

Valuarion class for service master is the same field that is used in the material master.

Formula:-
This field allows a defined formula to be chosen for service that has been predefined in
configuration.

SERVICE ENTRY SHEET

When a supplier has completed a service or the service has been partially performed, the
information can entered in the SAP system. The entry of this data is recorded on the service entry
sheet.

It is the transaction where data is entered with respect to the service that has been
ordered via a PO.

We procure the different type of services from vendors they are:-

 Hardware & software services

 Construction & transportation services

 Machinery services

 Annual maintenance services

 Present to and breakdown service. Etc.

Service Procurement Cycle: -

 Requirement identification

 Source determination

 Source selection

 Service master

 Service PO

 Service entry sheet acceptance

 Invoice with respect to service entry sheet

Steps to perform services: -

1. Create service master (AC03)

 Click on Create New Services

 Service Number (any number)

 Service Category

 Basic unit of measure

2. Create PO
 Service PO (ME21N),

 with A/C Assignment category ‘K’ & Item Category ‘D’.

 Enter the Short text, Quantity, Delivery date, Net Price, Material group, Plant, Storage
Location

 Enter service number in Service Tab (Item Details), quantity price, Enter
Account Assignment

 G/L
 Cost Center

3. service entry sheet

 Create Service Entry Sheet: - ML81N

 Select other purchase order (enter PO number)

 Click on Create

 Enter Short Text

 Service Number

 Enter –Click on Flag button

4. Invoice with respect to Service Entry sheet.