HR Management:

 Recruitment & Hiring

o Job vacancy
o Job description – DYNAMIC DATA
o Recruitment tracking - SELF
o Employment application form – Sent to Raja
o Offer letter – Fresher & experienced – From UKMK– DYNAMIC DATA
o Site file - Project docs. , EEPL docs. & Checklist - Safety, ETC/T&C – From Sathish
o Enclosure with offer letter: Agreement bond, Etricals Hand book – Remuneration & Benefits policy, Annual
salary increment policy, Leave policy, Code of conduct, Travel reimbursement policy, Equipment handling policy, Rehire
policy & Company Vehicle policy.

o HR Check list - Employee joining, relieving etc.,

o Oral Orientation -UKMK

 Employee database - Sent

 Payroll(excel)- UKMK
 Performance review - Sathish
 Increment - Sathish
 Actions @ Employees -SELF
o Grievances
o Termination
o Disciplinary actions

 Training
 Salary slips- UKMK & SELF
 Time sheet- UKMK
 Attendance UKMK
 Absence & Leave management- SELF
 Workforce management - Freelancer details - UKMK
 Employee self-service-attendance, online leave application, leave application status, increment alerts, view self-
details, Project docs upload option - RAJA S/w

 Relieving Formalities
o Job handover report
o NOC from immediate senior at site / Accounts dept. / HR
 o NOC from
o NOC from & Admin for handling over of ID card, electronic godgets, sim card, visiting card,
o Relieving letter
o Experience letter
o Final financial settlement document
o Acknowledgement for returning certificates

 Employee File

o Application form

o Resume
o Offer Letter – bala ukmk

o PF & ESI nomination & declaration form

o Acknowledgement of receiving EEPL's employee handbook, certificates
o All performance evaluations
o Any written complaints from customers or co-workers – upload
o Awards or certificates (Appreciation mail) of excellent performance on the job – upload
o Records and notes of any disciplinary proceedings taken against the employee -
o Any notes or warnings on bad attendance or tardiness(Delay) to work;
o Any employment contracts/written agreements, or acknowledgments between the employee & the employer.
o Any documents that relate to an employee leaving the company (such as an exit interview or a document

that lays out clearly the reasons why an employee was terminated, Relieving/ Experience/ Resignation letter).

o Employees empty cheque

o Postage & Courier tracking

o Employee Benefits - UKMK

o Mediclaim Insurance - Quotation, Payment receipt, Policy statement, Medical card distribution list with
acknowledgement

o Two wheeler/ Car Insurance - Quotation, Payment receipt, Policy statement, RC Book
o Equipment Insurance - Quotation, Payment receipt, Policy statement,
o Group Life / WCP Insurance - Quotation, Payment receipt, Policy statement,
o Group Mediclaim/ Group Accidental Insurance - Quotation, Payment receipt, Policy statement,
Medical card distribution list with acknowledgement

o Benefits - Employee wise / Month wise / Year wise –CUSTOMIZABLE REPORT

o Job consultants contact details-UKMK & Sathish

o Stationery & office items list – SELF
o su