PT KOIN PRATAMA

WORK INSTRUCTION
S.R.A IN PROJECT ORGANIZATION
NO. DOKUMEN: CS-1001-HRD-WI-014

Di susun oleh Diperiksa oleh Di sahkan oleh Distribusi

Asli : SDCC

Salinan : CDCC

Hendra Leo Sulaeman Salinan : All WBS Holder

Site Personnel Mgt. Representative Manager
Rev. No. 01 KETERANGAN REVISI

Tanggal Efektif

28/12/2012
 NO. DOKUMEN:
PT. KOIN PRATAMA
CS-1002-HRD-WI-014
WORK INSTRUCTION S.R.A IN PROJECT TANGGAL :
ORGANIZATION
28/12/2012
DISUSUN OLEH : DISAHKAN OLEH: HALAMAN: REVISI:

HRD Coord 2 dari8 00

DAFTAR ISI

NO DESKRIPSI HALAMAN
1 COVER 1 dari 8
2 DAFTAR ISI 2 dari 8
3 S.R.A 3 dari 8
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 NO. DOKUMEN:
PT. KOIN PRATAMA
CS-1002-HRD-WI-014
WORK INSTRUCTION S.R.A IN PROJECT TANGGAL :
ORGANIZATION
28/12/2012
DISUSUN OLEH : DISAHKAN OLEH: HALAMAN: REVISI:

HRD Coord 3 dari8 00

SCOPE, RESPONSIBILITY, AUTHORITY IN PROJECT ORGANIZATION

NO POSITION SCOPE RESPONSIBILITY AUTHORITY REPORT TO

1 GENERAL - Ful l executi on of project i n
MANAGER a ccorda nce wi th a greed contra ct
a greement.
- Admi ni s tra ti on of the contra ct i n
a ccorda nce wi th QMS.
- Sel ecti on of Subcontra ctor a nd
pl a ci ng order.
- Propos e Si te Orga ni za ti on to B.O.D
- Reporti ng of Project Sta tus to B.O.D
- To s ubmi t Q-Pl a n, project
orga ni za ti on & budget to
B.O.D for a pprova l .
- To orga ni ze contra ct revi ew
meeti ng wi th PCS Mngr. &
Q-Mngr before job s ta rt.
- Prepa re Monthl y Report
- Ma na ge & s upport job from
Hea d Offi ce
- To prepa re & s ubmi t Job
cl os i ng report both techni ca l
a nd fi na nci a l
- To hi re s ta ff reques ted - P.D
for Job - M.R
- To Approve a s s et for (dotted l i ne)
project a ccordi ng to the
compa ny a s s et pol i cy
- To Approve ma teri a l s
- To Approve pa yment for
project rel a ti on ma tters

2 PROJECT - Ful l executi on of project i n
MANAGER a ccorda nce wi th a greed contra ct
a greement.
- Admi ni s tra ti on of the contra ct i n
a ccorda nce wi th QMS.
- Propos e Si te Orga ni za ti on to B.O.D
- Reporti ng of Project Sta tus to B.O.D
- To s ubmi t Q-Pl a n, project
orga ni za ti on & budget to
GM for revi ew.
- To orga ni ze contra ct revi ew
meeti ng wi th PCS Mngr. &
Q-Mngr before job s ta rt.
- Prepa re Monthl y Report to
Genera l Ma na ger
- Ma na ge & s upport job from
Hea d Offi ce
- To prepa re & s ubmi t Job
cl os i ng report both techni ca l
a nd fi na nci a l
- To hi re s ta ff reques ted - G.M
for Job
- To Approve a s s et for
project a ccordi ng to the
compa ny a s s et pol i cy
- To Approve ma teri a l s
- To Approve pa yment for
project rel a ti on ma tters

NOTE : In certa i n projects , GM ma y a ppoi nt a project coordi na tor a t HO who wi l l coordi na te

wi th the Si te Ma na ger i n a l l ma tters rel a ti ng to the HO s upport to the project.
 NO. DOKUMEN:
PT. KOIN PRATAMA
CS-1002-HRD-WI-014
WORK INSTRUCTION S.R.A IN PROJECT TANGGAL :
ORGANIZATION
28/12/2012
DISUSUN OLEH : DISAHKAN OLEH: HALAMAN: REVISI:

HRD Coord 4 dari8 00

3 SITE - Orga ni zi ng a nd ma na gi ng all - To properl y a dmi ni s tra te a l l - To hi re s ki l l ed workers - G.M/ P.M

MANAGER cons tructi on a cti vi ty a t s i te project documents
- Ma na gement of Subcontra ctor a nd communi ca ti on wi th cl i ent
s uppl i er repres enta ti ve a t s i te
- Fi na nci a l Ma na gement of project - To ma na ge job effi ci entl y
- Ens uri ng tha t a l l Q.A requi rement - Tra i ni ng of a l l s ta ff
a re compl i ed qua l i ty ma tters
- Ens uri ng compl i a nce of work wi th - Producti vi ty mea s urement/
contra ct techni ca l s peci fi ca ti on by i mprovement
workers a nd project s ta ff. - Bes t rel a ti on wi th cl i ent
- Determi ne, requi rement of workers repres enta ti ve
a nd project s ta ff. - Tea m work a nd mora l e of
- To coordi na te wi th cl i ent conceri ng hi s Tea m
the pa rti cul a r project a t s i te - Res pons i bl e for qua l i ty
- To prepa re project report & s ubmi t progres s , cos t, s chedul e a nd
to Hea d Offi ce s a fety
- To es ta bl i s h SDCC a t s i te
a nd ( di rect & i ndi rect ) - Q-Dept
- To s i gn cheque together (dotted l i ne)
wi th Fi na nce Offi cer for
pa yment
in - To Eva l ua te a l l s ta ff
under hi s deputa ti on
- To gi ve qua l i ty a wa rd i n
hi s project
- To s i gn & s ubmi t i nvoi ce
to the cl i ent
- To fi re wotkers & s ta ff.
- To a pprove tool s a nd
cons uma bl es
- To eva l ua te & i ncrea s e
the s a l l a ry of workers

4 WBS - Supervi s i on of s cope a s defi ned i n - Qua l i ty, s a fety, cos t, - To reject unqua l i fi ed - SM
HOLDER WBS producti vi ty a nd s chedul e workers / s ta ff - QC Eng Si te
- Effi ci ent uti l i za ti on of pl a n a nd - Tea m work a nd mora l e - To reject non conformi ng (dotted l i ne)
equi pment - To reduce COQ tool s , equi pment a nd
- Supervi s i on of qua l i ty a nd ma teri a l s
workma ns hi p i n hi s WBS

5 QA/QC - Ens uri ng tha t the project qua l i ty
ENGINEER pl a n i s worki ng
- Tra i ni ng/ i nducti on of a l l project
s ta ff i n a ppl yi ng qua l i ty progra m
- Prepa ra ti on of project qua l i ty pl a n
( to be s ubmi tted before job s ta rt )
- Moni tori ng work a ga i ns t Q-Pl a n
- Moni tori ng Q-Work of Subcont
- Approvi ng Subcontra ctor Q-Pl a n
- Coordi na ti on wi th QC Ma na ger i n
HO to ens ure tha t qua l i ty a udi te
a re ca rri ed out a ccordi ng to the
s chedul e
- To prepa re i ns pecti on report a nd
coordi na te i ns pecti on tes ti ng wi th
cl i ent repres enta ti ve
- To a dmi ni s tra te/ fi l e - To s top work i f qua l i ty - SM
Q-records s ubmi tted by a l l of work i s a ccorda nce - QC Mgr
s upervi s ors wi th Q-Pl a n a nd i mme- (dotted l i ne)
- To a dmi ni s tra te i nterna l di a tel y report to SM a nd
qua l i ty record i n coordi na ti on QC Mngr a t HO
wi th SDCC
- To prepa ra ti on a nd s ubmi t
i ns pecti on a nd tes ti ng report
to cl i ent a nd keep all
a pproved records & document

PT. KOIN PRATAMA
WORK INSTRUCTION S.R.A IN PROJECT
ORGANIZATION
DISUSUN OLEH : DISAHKAN OLEH:
HRD Coord
6 PROJECT - Prepa re, moni tor a nd upda te
CONTROL s chedul e revi s e a s neces s a ry
ENGINEER - Check & moni tor progres s
- Check & revi ew a l l cos t expedi ture
a ga i ns t a pproved budget
- Prepa re es ti ma te/ budget for
a ddi ti ona l work cl a i ms
- Revi s e budget a s neces s a ry
- Check & moni tor producti vi ty
- Prepa re project report requi red by
HO / Cl i ent
- Prepa re cos t/ s a l es foreca s t
- Contra ct Admi ni s tra ti on
7 PROCUREMENT- To conduct the purcha s i ng a cti vi ty
OFFICER a ccorda nce wi th purcha s i ng
procedure
NO. DOKUMEN:
CS-1002-HRD-WI-014
TANGGAL :
28/12/2012
HALAMAN: REVISI:
5 dari8 00
- To i s s ue Project Mgt reports - To check a l l project - SM
on ti me to HO/ Cl i ent expedi tures & report out - PCS Mgr
- To provi de SM/ GM wi th of s cope contra ct work (dotted l i ne)
a ccura te cos t s chedul e/ to GM/ PCS
progres s da ta or i nforma ti on - To check project expens
for deci s i on ma ki ng & recommend rejecti on
- To report a l l cos t/ s chedul e to SM i f i t i s not budgeted
over run
- To ens ure i ntegri ty of
s chedul e & cos t control s ys tem
on s i te
- To col l ect, ma i nta i n/ keep
vi ta l cos t s chedul e da ta a nd
records for future us e i ncl udi ng
producti vi ty.
- The mea s ure COQ
- To coordi na te Contra ct revi ew
meeti ng & keep MOM
- To ha ndl e contra ct cha nges /
a ddendum & extra works
- To conduct vendor s el ect a nd - To s top R.O i f not fol l ow - SM
eva l ua ti on the purcha s i ng Procedure - Proc. Mgr
- To i s s ue purcha s e order - To bl a ck l i s t s uppl i er i f (dotted l i ne)
- To s ea rch the ma rket a nd not fol l ow the a greed
i nveti ga ti ng s uppl y s ources requi rement
- To ma i nta i n s uppl i er
performa nce a na l ys i s a peci fi ca ti on,
ca ta l og fi l e, record & purcha s e
record.
- To prepa re Monthl y Procurement
Report
- To s el ect ma teri a l
- To a na l yze & s ecuri ng quota ti on
- Negoti a ti on wi th s uppl i er
 NO. DOKUMEN:
PT. KOIN PRATAMA
CS-1002-HRD-WI-014
WORK INSTRUCTION S.R.A IN PROJECT TANGGAL :
ORGANIZATION
28/12/2012
DISUSUN OLEH : DISAHKAN OLEH: HALAMAN: REVISI:

HRD Coord 6 dari8 00

8 PERSONNEL - Sourci ng, s el ecti on a nd recrui tment - To recrui t s ki l l ma npower. - To s top l a bour pa yment - SM
OFFICER of ma npower - To a rra nge l oca l government l i cens e i f not fol l ow the compa ny - HRD. Mgr
- Rel a ti on wi th Loca l Government for for the project executi on. pol i cy. (dotted l i ne)
the regul a ti on i mpl ementa ti on - To control l a bour cos t. - To i s s ue wa rni ng l etters
- Ma na ge l a bour remunera ti on s ys tem - To a rra nge tra i ni ng & keep record. to Sta ffs & workers i f they
- Ma na ge l a bour regul a ti on/ rel a ti on - To prepa re pa yrol l . vi ol a te code of conduct.
- Arra nge expa t work permi t. - To keep i n touch wi th the l a tes t
- Arra nge genera l a ffa i r a s pect. l a bour regul a ti on.
* mes s a rra ngement - To ma i nta i n & upda ti ng Pers onnel
* tra ns port a rra ngement Da ta Ba nk.
- Ca l cul a te pa yment of i ncome ta x a nd - To ma i nta i n a bs enteei s m record.
a s tek for workers & Loca l Sta ffs . - To prepa re Monthl y Pers onnel Rep
- Ma i nta i n of empl oyee di s ci pl i ne a nd - To prepa re Termi na ti on pa y.
record ma npower s trength. - To s ettl e a l l l a bour di s pute a nd
- Termi na ti on of ma npower l a bour unres t.
- Monthl y Pers onnnel Report
- Pa yrol l
- Tra i ni ng
- Abs enteei s m

9 FINANCE - Ma na gement of ca s h tra ns a cti on
OFFICER - Ma na gement of Ba nk tra ns a cti on
- Ma na gement of a ccounti ng
tra ns a cti on.
- Ma na gement of fi na nce tra ns a cti on
- Ma na gement of ta x a dmi ni s tra ti on
- Monthl y Fi na nci a l Report.
- Ma na gement of Inventory.
- To prepa re Monthl y Fi na nci a l Report - To joi ntl y s i gn cheque - SM
on ti me. wi th SM ( Kua s a Di reks i ) - GM/PM
- To prepa re ca s h fl ow. - To s top a ny pa yment (dotted l i ne)
- To a dmi ni s tra te compa ny ta x whi ch does not fol l ow - Control l er
a ccordi ng the ta x l a w a nd col l ect/pa y compa ny pol i cy a ccordi ng (dotted l i ne)
Sa ve keepi ng of a l l compa ny a ccounti ng pri nci pa l .
i mporta nt. ( Bl ue Book )
- Fi na nci a l / Accounti ng Document
- To prepa re i nvoi ce & s ubmi t to cl i ent
- To keep a s s et l i s t of project
- To prepa re i nventory l i s t a nd
recordi ng.
- To mea s ure COQ
- To prepa re project cl os i ng report
( fi na nci a l ) wi th SM

PT. KOIN PRATAMA
WORK INSTRUCTION S.R.A IN PROJECT
ORGANIZATION
DISUSUN OLEH : DISAHKAN OLEH:
HRD Coord
10 SAFETY - Coordi na ti ng for s a fety i ntegra ti on
OFFICER trougha out workforce.
- Ins pecti ng a nd correcti ng l os e
potenti a l of a cti vi ty & condi ti ons .
- Ori enti ng new & tra ns fered empl oyee
- Tra i ni ng empl oyee for s a fety
moti va ti on a nd ha bi te.
- Ens uri ng a va i l a bl i ty a nd correct us e
of protecti ve equi pment.
- Recommendi ng hi re procedure a nd
pl a cement a ppropri a te to a s pecte of
s a fety.
- Ma ke a udi t qua rtel y a nd mea s ure to
s ta nda rds .
- Ma i nta i n envi ronmenta l control .
- Tra i n for emergency prepa rednes s .
- Reporti ng Si te Performa nce peri odi -
ca l l y to SM a nd HO.
- Devel op Sa fety promoti on vi s ua l l y &
a udi bl y.
- As s es s s a fety performa nce for
Rewa rd a nd Recogni ti on.
- Li a i s on wi th Cl i ent Sa fety Offi cer.
- Monthl y Sa fety Report .
- Securi ty Arra ngement .
11 MATERIAL - Ha ndl i ng ma teri a l s s uppl i ed by
HANDLING cl i ent to ens ure tha t a ny ma teri a l s
OFFICER found una ccepta bl e i s returned, a nd
tha t a l l ma teri a l s a ccepted a re
control l ed.
NO. DOKUMEN:
CS-1002-HRD-WI-014
TANGGAL :
28/12/2012
HALAMAN: REVISI:
7 dari8 00
- To es ta bl i s h SM's l ea ders hi p a nd - To s top the work for a ny - SM
exa mpl e s etti ng troughout workforce s eri ous i njury/ potenti a l - Los s Control
a cti vi ti es i n s a fety. di s a s ter. Mgr.
- To effecti vel y coordi na te hori zonta l l y - To s top a ny workers (dotted l i ne)
a nd verti ca l l y for l os e control a cti vi ty i f does not compl y
mi ndednes s i n opera ti ons . wi th s a fety regul a ti on.
- To moti va te for s a fety beha vi our a nd
ha bi ts .
- To gi ve a dvi ce, tra i ni ng a nd
recommenda ti ons on a l l cons tructi on
probl ems rel a ted s a fety.
- To es ta bl i s h s a fety a s a fa ctor i n a ny
opera ti ona l deci s i on tha t ca n l ea d
on s a fety performa nce.
- Sa fety ta l k.
- Sa fety tra i ni ng for newcomers .
- To conduct mothl y s a fety i ns pecti on
a nd meeti ng.
- To es ta bl i s h Si te Sa fety Commi tte.
- To conduct da i l y s a fety i ns pecti on.
- To prepa re Sa fety Report to HO.
- To ta ke i mmedi a te a cti on for a l l .
- To a rra nge & coordi na te ma teri a l - To s top requi s i ti on for - SM
recei vi ng i ns pecti on wi th cl i ent cl i ent's ma teri a l i f i t does - Log. Mgr
repres enta nti ve. not fol l ow procedure. (dotted l i ne)
- To prepa re recei vi ng i ns pecti on - To col l ect ba l a nce
report. ma teri a l from fi el d/
- Control & moni tor s tora ge condi ti on. cons tructi on a rea .
- To check the condi ti on of ma teri a l
peri odi ca l l y.
- To coordi na te movement of ma teri a l
to s tora ge/ cons tructi on a rea Ri ggi ng
Secti on.
- To ha ndl e the over of the ba l a nce
ma teri a l a t the end of project.
 NO. DOKUMEN:
PT. KOIN PRATAMA
CS-1002-HRD-WI-014
WORK INSTRUCTION S.R.A IN PROJECT TANGGAL :
ORGANIZATION
28/12/2012
DISUSUN OLEH : DISAHKAN OLEH: HALAMAN: REVISI:

HRD Coord 8 dari8 00

12 WAREHOUSE - To ma na ge recei vi ng, i ns pecti on,
OFFICER s tora ge, protecti on & del i very of
ma teri a l a t project.
- To check a nd ma i nta i n the condi ti on - To s top MIR i f i t does not - SM
ma teri a l . fol l ow the procedure. - Log. Mgr
- To prepa re a nd ma xi mi ze uti l i ty of - To reject ma teri a l s not (dotted l i ne)
s tora ge s pa ce. conformi ng to s pec.
- To i denti fy ma teri a l duri ng s tora ge.
- To i s s ue ma teri a l a ccordi ng to MIR.
- To es ta bl i s h a nd control i nventory.
s ys tem on the phys i ca l ba s i s .
- To MRR, MIO
- To prepa re Monthl y Report.
- To i s s ue RO for i tems requi ri ng
mi ni mum s tock l evel a s defi ned SM

13 SDCC - To ma na ge a l l the documents i n p - To es ta bl i s h a ppl i ca bl e l i s t of - To phys i ca l l y check a l l - SM

OFFICER project s i te offi ce a s per SDCC document. qua l i ty documents when - CDCC
procedure. - To s end document a nd ma s ter l i s t to requi red. (dotted l i ne)
CDCC.
- To ens ure s a fekeepi ng of a l l
requi red documentc.
- To di s tri bute documents to
concerned pers ons .
- To ens ure revi s ed documents a re
us ed, a nd tha t a bs ol ute documents
a re control l ed.
mi ni mum s tock l evel a s defi ned SM