Police Report Writing (Technical English)

Definition of Terms:

• Affidavit - summary judgment. The kind of affidavit necessary

to support a summary judgement is that affidavit from which it
may be clearly drawn that certain facts pleaded by either party
are certain, undisputed and indubitable which dispense with
the hearing or trial of the case.(PNP definition).
• After operation report- it is a report that may be rendered
after any successful police operation that leads to the arrest of
any member or some members of syndicated crime group.
• After soco report - it is a report rendered by the team leader
of the SOCO that conducted the scene of the crime operations,
processing or investigation.
• Agents report - it is a report rendered by a documented agent
who answers an intelligence requirement.
• Agreement - Proposal. A proposal remains an offer even if not
answered and irrespective of the length of time that has
passed. It only becomes an agreement when accepted by the
other party.(PNP definition).
• Book of account - a book containing charges and showing a
continuous dealing with persons generally. To be admissible in
evidence, it must be kept as an account book and the charges
made in the usual course of business.
• Case officer - the person responsible for and in charge of the
investigation of the case.
• Police blotter - a record or log where all types of operational
and under cover dispatches shall be recorded containing the 5
"W" and 1 "H"(Who, What, Where, When, Why, and How of an
information.
• Spot report - refers to an immediate initial investigative or
incident report addressed to higher headquarters pertaining to
the commission of the crime, occurrence of natural or man-
made disaster or unusual incidents involving loss of lives and
damage of properties.
• Tactical interrogation report - the report rendered by an
interrogator which contain the following information:
1. Personal and family background
2. Educational background
3. Professional background
4. Criminal activities,associates/armaments
5. Plans
• Summary of information (SOI) - an intelligence report
rendered regarding any illegal activity or violation of laws being
observed by intelligence operatives within a given area of
responsibility. This is the usual basis of case operations hence,
information received should be cared, validated, countered
checked, analyzed and evaluated.
• Police Report - report made by the police containing the
initial statement made by the victim at the time she or he
reported the crime. A police report consists of a testament,
specific details of the event and names of people involved.
• Index Crime - are very serious crimes that happen frequently
or regularly that they can serve as index of the crime situation .
Index Crime is basically anything that is physically pursued by
the person committing the crime while non index crimes
consists of non physical confrontation.
• Non Index Crime - refers to all crime not classified as index
crime. These crimes are mostly victimless.
• Crime Solution Efficiency - means the number of crimes
solved after the arrest of the suspects and filing of charges
against them.
• Crime Clearance Efficiency - means the number of crimes
considered solved because the suspects have been identified
and charged but they remain at large.
• Crime Incidence - the number of crimes reported as index or
non index crimes within a given period.
• Crime Volume - is a basic indicator of the frequency of known
criminal activity. It represents the number of reported offenses.
• Crime Trend - represents the percentage change in crime
based on data reported in a prior equivalent period.
• Crime Rate - the measure that gives an index of crime
occurring in a particular jurisdiction for a specific time period.