Professional Documents
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This document is the property of Petroleum Development Oman, LLC. Neither the whole nor any
part of this document may be disclosed to others or reproduced, stored in a retrieval system, or
transmitted in any form by any means (electronic, mechanical, reprographic recording or otherwise)
without prior written consent of the owner.
Emergency Response Documents Part II: Company Procedure Version 5.0
Revision Record:
Version No. Date Custodian Scope / Remarks
Version 5.0 January 2006 UIC/4 Update and Revision
Version 4.0 January 2004 TTS General Update
Version 3.0 December 2001 TTS/2 Update and Revision
Version 2.0 January 2000 CSM/4 Update and Revision
Version 1.0 June 1999 CSM/4 Update and Revision
Version 0.0 November 1998 CSM/4 Update and Revision
Terminology:
In the documents of the PDO Emergency Response Management System the following words are used to
express the level of requirement for actions described within the text:
Shall, Will : Means mandatory. Such actions must be followed
Should : Means strongly recommended
May : Means acceptable and to be considered
Contents
1 INTRODUCTION ............................................................................................... 1
1.1 Background............................................................................................................................................1
1.2 Purpose...................................................................................................................................................1
1.3 Distribution & Target Audience ..........................................................................................................1
1.4 Document Ownership and Maintenance.............................................................................................1
5 DOCUMENTATION......................................................................................... 47
5.1 Emergency Documentation ................................................................................................................47
5.1.1 Corporate Documentation .............................................................................................................47
5.1.2 Line Documentation......................................................................................................................47
5.2 Related Business Control Documents................................................................................................47
6 APPENDICES ................................................................................................. 48
6.1 Appendix A: Document Change ........................................................................................................48
6.2 Appendix B: Glossary of Terms, Definitions and Abbreviations ...................................................49
6.3 Appendix C: Contingency Plans ........................................................................................................50
6.4 Appendix D: ETO Call Report Form................................................................................................51
6.5 Appendix E: CCR Operator Call Report Form...............................................................................53
Figures:
Figure 1 Emergency Response Call Out .........................................................................................................5
Figure 2 Emergency Response Structure ........................................................................................................6
Figure 3 Corporate Emergency Coordination Team .......................................................................................7
Figure 4 CECC Layout ...................................................................................................................................8
Figure 5 Location of LECC's ........................................................................................................................10
Figure 6 LECC Team Composition ..............................................................................................................10
Figure 7 Typical (Interior) LECC Layout .....................................................................................................11
Figure 8 Coastal LECC Team Composition..................................................................................................11
Figure 9 Coastal LECC Layout.....................................................................................................................12
Figure 10 Typical Site Emergency Organisation ..........................................................................................12
Tables:
Table 1 Duty Roster Designates......................................................................................................................4
Table 2 Emergency Calls - System Network ................................................................................................15
Table 3 ERMS Training Matrix ....................................................................................................................18
Table 4 Related Documentation....................................................................................................................47
1 Introduction
1.1 Background
It is PDO’s policy to provide appropriate organisation, facilities, procedures and competent personnel to
enable immediate action to be taken to manage emergencies in its operations, and minimise consequential
losses.
1.2 Purpose
The purpose of this document is to provide a procedure which will satisfy the objectives of the Emergency
Response Policy defined in Section 2.1.
It contains details of PDO's Emergency Response Organisation, Roles & Responsibilities of personnel
engaged in emergency response and related Facilities, Equipment and Documentation.
"Manage emergencies in all its activities and where possible, assist third parties and co-operate with
external emergency services".
The response to any emergency shall focus on the following priorities:
• Saving life and avoiding injury to PEOPLE (P)
• Protecting the ENVIRONMENT (E)
• Limiting damage to ASSETS (A)
• Preserving PDO’s REPUTATION (R)
And assist in the return to normal operations in the shortest possible time.
John Malcolm
Managing Director
December 2002
All candidates submitted for the CECC duty roster are required to have received training for the role. The
Emergency Response Advisor checks eligibility of team members prior to acceptance for the duty roster. In
the event of changes to the roster following publication, it is the responsibility of individual CECC team
members to:
• Find a competent replacement
• Inform the ETO (MaF Radio Room)
• Inform the Duty Director, UIC and UIC/4
• Personally hand over the duty pager and brief the relief duty member
All candidates submitted for the LECC duty roster are required to have received training for the role. UIC/11
checks eligibility of team members prior to acceptance for the duty roster. In the event of changes following
publication, it is the responsibility of individual LECC team members to:
• Find a competent replacement
• Inform the ETO (MaF Radio Room)
• Inform the LEBC, UIC and UIC/11
• Personally hand over the duty pager and brief the relief duty member
Asset Teams
EMERGENCY
1. Emergency Occurs
DD
Instruct MAF ETO to Instruct MAF ETO to call out
call out CECC team Press / Personnel Center Team
Leaders as appropriate
2.3.3 Mobilisation
Local Emergency
An incident for which the response can be managed with resources from within the asset area:
• Normally uses locally available equipment and resources
• May request assistance from neighbouring area(s)
• May require limited third party assistance
Mobilisation for a Local Emergency will involve a Local Emergency Base Controller, Local Emergency
Control Centre Team, On Scene Commander (OSC) and PDO Emergency Fire and Medical Teams.
Companies contracted to PDO within the area will also be required to mobilise resources as required by the
LEBC. Local ROP, and where available, government medical resources, may also be mobilised.
Corporate Emergency
An incident which that may require a wide range of company resources to manage, and/or where there may
be significant third party involvement:
• Multiple injuries or fatalities
• Significant environmental damage
• Significant asset damage
• Public, press or government authority interest
In addition to the Local Emergency Team(s), for a Corporate Emergency, the Corporate Emergency
Coordination Centre team will be mobilised. Press and Personnel Centre teams will be mobilised if required
along with technical support teams for business resumption.
There may also be circumstances when only the CECC will be mobilised, i.e. in the case of a Corporate Crisis
not triggered by an emergency situation.
Local Corporate
Area
LEBC DD
LECC CECC
Team (s) Team
Within the CECC setting, provision is made for external support from the government, contractors or 3rd
parties to participate in an emergency response.
Whiteboard Whiteboard
Ele Por
Support Room CECC ctr tab
on le
ic
W/
B
Teledata Room
Cupboard
Storage
Asset Rep
Govt
Asset Rep
Govt Govt
Whiteboard
Glass Panel
Glass Panel
Govt
Telephone
Ceiling Mounted
Exchange Laser Projector
Director
Duty
Printer
Table
Govt
Fridge
Electronic Whiteboard
H.R
Medical/
Spare Logistics HSE
TV Shelf unit for storing
Video and charging Radios
Chart / Map
Hangers
Map
Table Whiteboard
The IM & T crisis management team will be mobilised in the event of an emergency involving IT failure.
They will be situated in the CECC Support room and will assist CECC with technical advice and expertise.
For further information see: Contingency Plans Part III Vol 8 – Information Management & Technology (PR-
1656)
LEBC]
LEBC
OXO/1X : OXE/3X
OSC
Fire
Fire Service
Service Medical
Medical
OXO/18 MCN/XX
Actions
Pre-Designed Whiteboard General Whiteboard Chart / Map
Hanger
Overhead Scribe 1
Projector
Scribe 2
Actions
Actions
Individual team member
Scribe # 2
Radios
H.R
Actions
Actions
Actions
Contractor Liaison LEBC OSC Liaison
Hotlines + Fax
Cupboard
[LEBC]
Ceiling Mounted
Laser Projector
Storag
Cupbo
ard Estate Govt
e
Glass Panel
Services Gas
Whiteboard
Eng/Ops Scribe
Chart / Map
Hangers H.R
LEBC
OHP
TV
Whiteboard
Table
Electronic Whiteboard
Video
Telephone
Exchange + Fax Sliding
Shelf unit
Glass door Logistics Telecom
for storing
and charging
C
= Points
LAN Connection
P.
Radios
Teledata Room
Window Window
OSC
2.7.5 Contractors
Contractors may be mobilised to the emergency site with engineering equipment. Contractor supervisors
report to the OSC and take their instructions from the OSC directly or through the Technical Support person.
2.9 Communications
The primary media for emergency communications are the PDO telephone networks.
PDO maintains six emergency activation points. These are the control rooms in Marmul (covering Marmul,
Nimr and Bahja), Qarn Alam, Fahud, Yibal, Lekwair and the radio room in MaF. Emergency Telephone
Operators, ETOs [in MaF] or CCR operators [in the interior] are available to respond at these locations 24 hrs
a day.
Personnel Centre
Duty Director
Press Center
DMD / MD*
Media Rep
HSE Rep.
HR Rep
MOG
No Action
RESPONSE STATEMENT(s)
The HSE Rep ensures that ‘Confirmed’
1 information is clearly displayed on the
‘Confirmed’ information whiteboard.
The media representative prepares the first
3 response statement based on the available
template on the PC desktop.
The response statement is printed in the CECC
4
and passed to the DD for review / approval
The media and HR representatives E Mail the
approved response statement to the press centre
5
and personnel centre (by hand, by CECC share
drive or by fax)
Press Center and Personnel center use agreed
6
response statement
Additional information becomes available within
7 CECC. Confirmed information is approved by
DD, and relayed to press and personnel centres
SUBSEQUENT MEDIA & THIRD PARTY PRESS RELEASES
* MD or in his absence Acting MD approval if available. If not available, DD has authority to approve media releases (on behalf
of PDO).
2.11.1 Training
To achieve an appropriate level of competence in emergency response it is essential that the knowledge and
awareness of personnel is of an adequate standard. For the majority of personnel, this constitutes knowledge
of emergency telephone numbers and initial actions to take. This information is imparted to staff during their
induction training and via an emergency response leaflet.
For key personnel in positions of responsibility for emergency response management, formal training is a
requirement of the ERMS and is a prerequisite to taking up one of the roles listed below. Key personnel
requiring training are:
2.11.2 Competency
There is a competency requirement for LEBCs. It is a PDO requirement that three competent LEBCs are on
shift in each main operating area at all times. Nominally the LEBCs will be the Production Coordinators,
Engineering Coordinators and Maintenance Coordinators. Relief Production co-ordinators are also required
to be competent LEBCs.
LEBCs are assessed by a qualified assessor, over three assessment scenarios, They are deemed to be
competent when the assessor is satisfied that they fulfil the PDO competency requirements, as stated in the
PDO Competency Standards.
ONGOING ACTIONS
1. Activate the Press team as required
2. Issue first response statement to Press Centre team after DD’s approval
3. Inform the DD of ANY Media interest.
4. Be prepared to receive calls from media until Press Centre is manned and ready
5. Pass verified, releasable information to press team
6. Get approval from DD for press releases and keep scribe informed
7. Assist HR Representative to issue a staff information release (Pop-up),
8. If required arrange for the reception of media personnel in the Oil and Gas Exhibition Centre
and prepare for press conference/s
9. Inform line manager of ER call out
3.1.8 Scribe
The Scribe is the log keeper and updates the electronic whiteboard. He or she can be any member of the
team designated by the Duty Director
As a whiteboard [page] is completed a copy must be printed and given to the HSE representative for later
reference. The scribe shall review all incoming information and propose items for the confirmation
whiteboard to the Duty Director.
The log shall contain times and details of all major activities and decisions made in the CECC. The log shall
also record information regarding casualties, location of incident, resources mobilised, etc. It is important the
log is clearly written [printed], accurate and concise. The board should be printed in black pen, for clarity
and may be highlighted using coloured pens.
3.1.9 IT Representative
The IT Representative provides technical support to the CECC and will assist with computer based functions
eg pop up messages and finding computer based maps, diagrams etc. He will also, normally, act as 2nd
Scribe and assist in maintaining information on the resources / logistics boards
3.1.10 IT Support
IT Support screens all incoming calls on 8888 and monitors the fax machine and radios.
IF THE EMERGENCY IS IN THE MaF AREA, THE MEDICAL REP MAY BE MOBILISED TO
THE COASTAL LECC
LEBC (Interior)
INITIAL ACTIONS
1. Establish the initial extent of the emergency, with the person who raised the alarm
2. Confirm the appropriate Emergency Services are mobilised. Note, the fire tender is required for
any aircraft movements on the area airstrip
3. Inform the DD of the mobilisation and brief with any available information. Confirm your
contact telephone number with him
4. Organise, brief and manage the LECC Team – delegate:
- On Scene Commander Liaison
- Contractor Liaison
- Logistics
- Third Party Liaison
- Scribes x 2
5. Confirm whether there is an OSC at the emergency scene, if not, appoint and dispatch a
TRAINED OSC or LEBC to the emergency site
6. Establish contact with the OSC as soon as possible
7. Confirm that Emergency Services have arrived at the scene
8. Confirm that appropriate shut-downs have been implemented:
- At the Emergency Scene
- By the CCR
- In other Stations/Areas
9. Establish from the OSC what is required at the emergency site:
- Earth moving equipment, cranes - extra manpower
- Vacuum trucks
- Transport for evacuation of personnel
ONGOING ACTIONS
1. Implement the principles of Command and Control
2. Plan response
3. Delegate actions to team
4. Get an update from OSC
Implement Identify
INITIAL ACTIONS
1. If first to arrive commence the timed event log (on the electronic whiteboard)
2. Enter name, arrival time and ref indicator on whiteboard
3. Test telephone
4. Establish contact with the OSC or person on site and receive a briefing
5. Participate in team briefing and agree immediate and ongoing actions with LECC Team
Members
ONGOING ACTIONS
1. Maintain systematic contact with the OSC [DO NOT OVERLOAD THE OSC]
2. Update Scribe and LEBC of developing events
3. Confirm emergency site is shutdown / blown down with OSC
4. Confirm shutdowns with Central Control Room
5. Evaluate potential for emergency escalation
6. Get out maps / diagrams / procedures
7. Get copies of work permits for the affected area – advise LEBC of personnel on permit
8. Ask OSC what additional resources are required
9. Systematically update Scribes and LEBC
10. Review the relevant Contingency Plan part III with the LEBC for actions specific to the scenario
11. DO NOT take the OSC LIAISON'S phone off the hook for Time Outs
3.2.3 Logistics
The role of the Logistics Representative is to coordinate the mobilisation of land and air transport services
required in responding to the emergency.
When asking about availability of resources, be ABSOLUTELY CLEAR in your questions:
• Do you have (whatever it is you require)?
• Where is it now?
• Is it serviceable?
• Do you have a driver / operator available?
• How long will it take to get to the emergency site?
Make sure any mobilisation data is clearly marked up on the whiteboard and in the scribe’s event log.
LOGISTICS (Interior)
Role nominally performed by Logistics / Business Supports Supervisors
INITIAL ACTIONS
1. If first to arrive start the timed event log (on the electronic whiteboard)
2. Enter name, arrival time and ref indicator on whiteboard
3. Test telephone
4. Participate in team briefing and agree immediate and ongoing actions with LECC Team
Members
5. Familiarise yourselves with the emergency situation by surveying whiteboards and receiving a
briefing from the LEBC
6. Air Support – Source location of aircraft in the field and ETA to own airstrip for medevac
7. Confirm ETA of resources dispatched by the CCR operator (fire & medical)
INITIAL ACTIONS
1. If first to arrive start the timed event log (on the electronic whiteboard)
2. Enter name, arrival time and ref indicator on whiteboard
3. Test telephone
4. Participate in team briefing and agree immediate and ongoing actions with LECC Team
Members
5. Familiarise yourself with the emergency situation by surveying whiteboards and receiving a
briefing from the LEBC
ONGOING - Consider Following Requirements:
10. Are buses required on-site to evacuate personnel at muster
11. Water Trucks
12. Vacuum Trucks
13. Earth Movers
14. Graders
15. Clamps
16. Welding Gear
17. Cranes
18. Additional labourers
19. Electricians
20. Mechanics
21. Instrument Engineers
22. Obtain ETAs of mobilised resources and ensure boards updated
23. Inform LEBC of mobilisations and resources placed on stand by
24. If required arrange a trailer for the communications container
25. Keep updating Scribe
INITIAL ACTIONS
1. If first to arrive start the timed event log (on the electronic whiteboard)
2. Enter name, arrival time and ref indicator on whiteboard
3. Test telephone
4. Participate in team briefing and agree immediate and ongoing actions with LECC Team
Members
5. Familiarise yourself with the emergency situation by surveying whiteboards and receiving a
briefing from LEBC
ONGOING ACTION - Consider Following Requirements:
1. Notify ROP via calling 9999 and inform them of any civil defence requirements
2. Notify ROP (Oil and Gas Security Office) and inform them of any requirement for to block
roads or restrict access
3. Put PAC Clinics on stand by – Locate additional nurses, ambulances and medical facilities:
Rigs, Seismic Camps, Contractor Camps etc
4. Do Government Hospitals need to be alerted? – Additional medical resources to receive
casualties (liaise with Medical or LEBC)
5. Is there a need to contact local communities / Wali's / Bedu camps?
6. If mobilised, liaise with CECC HR to activate Personnel Team if casualties are to be evacuated
from the interior
7. If mobilised, liaise with CECC Media to activate Press Team if there is or could be, any
indication of media interest
8. Is there a need for the CECC need to give notifications to:
- Canadian Energy Services
- Government Gas
- Contractor Companies involved
9. Keep the LEBC informed of mobilisations and persons on stand by
10. Proactively update Scribe
3.2.6 Scribe
The role of the Scribe (log keeper) is to maintain a record of all the main events and actions taken with the
time that they took place.
The log must be maintained on the electronic whiteboard so that copies can be printed for later reference.
The log shall contain times and details of all major activities and decisions made in the LECC. The log shall
also record information regarding casualties, location of incident, resources mobilised, etc. It is important the
log is clearly written [Printed], accurate and concise.
The Scribe shall also advise the LEBC on TIME OUTS and when the situation is becoming too unclear to log
accurately.
SCRIBE (Interior)
LEBC to nominate LECC Scribe
INITIAL ACTIONS
1. If first to arrive start the timed event log (on the electronic whiteboard)
2. Enter name, arrival time and Ref Ind on whiteboard
3. If you have an assigned telephone, test it, [call out and use another phone to call in]
4. Participate in team briefing and agree immediate and ongoing actions with LECC Team
Members
5. Familiarise yourself with the emergency situation by surveying fixed whiteboards and receiving
a briefing from LEBC
ONGOING ACTIONS
1. If required and with the LEBCs agreement, mobilise HSE expertise for the response and
subsequent business recovery
2. Proactively gather information and enter on the whiteboard
3. Check information on electronic whiteboard against mobilisation and notification information
on the fixed whiteboard for accuracy and consistency
4. Brief arriving members of the LECC
5. Check all team members are present – if not have the CCR reactivate pagers or call substitutes
6. Get HR to mobilise ROP if the scenario has security implications
7. Prompt the LEBC to implement "Time Outs" if events start to become unclear
8. If 2nd Scribe is not available ensure that the fixed whiteboard is also kept up to date with
casualty information and mobilisation of equipment and materials to site by the contractor
liaison and logistics representatives
9. Minute the team debrief and forward to the Corporate Emergency Response Advisor. Attach
originals of log sheets. Copy of whiteboards (use digital camera)
INITIAL ACTIONS
1. If first to arrive start the timed event log (on the electronic whiteboard)
2. Enter name, arrival time and Reference Indicator on whiteboard
3. If you have an assigned telephone, test it
4. Participate in team briefing and agree immediate and ongoing actions with LECC Team
Members
5. Familiarise yourself with the emergency situation by surveying electronic whiteboard and
receiving a briefing from LEBC
ONGOING ACTIONS
1. Keep the white board updated with contractor mobilisations, when requested, ETAs and, when
CONFIRMED, ARRIVED
2. Keep the white board updated with casualty information, numbers ACCOUNTED,
CASUALTIES and MISSING. Update on information from OSC liaison
3. Keep the white board updated with logistics mobilisations, when requested, ETAs and, when
CONFIRMED, ARRIVED
4. Keep the white board updated with ISOLATION and SHUT DOWNS, when requested, and
when CONFIRMED
5. Keep track of location and ETD / ETA of moving resources - Ambulances, Crash Tenders,
Aircraft etc
6. Cross check data with Scribe on electronic whiteboard for accuracy and consistency
7. Prompt LEBC for TIME OUT if events are not clear or happening too fast to record
LEBC (Coast)
INITIAL ACTIONS
1. On arrival at the LECC, enter name, reference indicator and arrival time on whiteboard
2. Test telephone and confirm arrival to ETO
3. If first to arrive start a timed log of events
4. Establish the initial extent of the emergency, with the person reporting the emergency
5. From the information obtained confirm the appropriate Emergency Services are mobilised
6. Notify DD and brief with available information. Confirm your contact telephone number with
him
7. Organise, brief and manage the LECC Team – delegate:
- On Scene Commander Liaison
- Contractor Liaison
- Logistics
- Third Party Liaison
- Scribes x 2
8. Confirm whether there is an OSC at the emergency scene, if not, appoint and dispatch a
TRAINED OSC or LEBC to the emergency site
9. Review your own position – is the incident Marine / Pipeline / Terminal, do you require
specialist support / replacement LEBC
10. Establish contact with the OSC as soon as possible
11. Confirm what PDO and Government Emergency Services have arrived at the scene
10. Confirm that appropriate shut-downs have been implemented:
At the Emergency Scene / By the Terminal CCR / In other Stations/Areas
11. Establish from the OSC what is required at the emergency site:
- Earth moving equipment, cranes - extra manpower
- Vacuum trucks - transport for evacuation of personnel
12. Decide (with CECC) the best location for the Duty Doctor - Clinic, LECC or CECC
13. Estimate the probability of Public or Media interest - inform DD and advise mobilisation of HR
and / or Press Centres. IF IN DOUBT MOBILISE.
ONGOING ACTIONS
1. Implement the principles of Command and Control
2. Plan / Delegate / Reassess / Monitor Stress in Team
3. Get an updates from OSC
4. Have a TIME OUTS and Communicate with Team Implement Identify
INITIAL ACTIONS
1. Confirm arrival in LECC with ETO
2. If first to arrive commence the timed event log (on the electronic whiteboard)
3. Enter name, arrival time and reference indicator on whiteboard
4. Test telephone
5. Establish contact with the OSC or person on site and receive a briefing
6. Participate in team briefing and agree immediate and ongoing actions with LECC Team
Members
ONGOING ACTIONS
1. Maintain systematic contact with the OSC [DO NOT OVERLOAD THE OSC]
2. Update Scribe and LEBC of breaking events
3. Confirm site is shutdown / blown down
4. Confirm shutdowns with Central Control Room
5. Evaluate potential for emergency escalations
6. Get out maps / diagrams / procedures from support room
7. Get copies of work permits for the affected area – advise LEBC of personnel on permit
8. Ask OSC what additional resources are required
9. Review your own suitability to perform the role – suggest replacement if necessary
10. Keep updating Scribes and LEBC
11. DO NOT take the OSC LIAISON'S phone off the hook for Time Outs
3.3.3 Logistics
The role of the Logistics Representative is to coordinate the mobilisation of resources required in responding
to the emergency.
When asking about availability of resources, be ABSOLUTELY CLEAR in your questions:
• Do you have (whatever it is you require)?
• Where is it now?
• Is it serviceable?
• Do you have a driver / operator available?
• How long will it take to get to the emergency site?
Make sure any mobilisation data is clearly marked up on the whiteboard and in the scribe’s event log.
Familiarise yourself with the emergency situation by surveying the whiteboards and receiving a
briefing from the LEBC.
LOGISTICS (Coast)
Role nominally performed by Logistics / Procurement Supervisors
INITIAL ACTIONS
1. Confirm Arrival in LECC with ETO
2. If first to arrive start the timed event log (on the electronic whiteboard)
3. Enter name, arrival time and reference indicator on whiteboard
4. Test telephone
5. Participate in team briefing and agree immediate and ongoing actions with LECC Team
Members
6. Familiarise yourself with the emergency situation by surveying whiteboards and receiving a
briefing from the LEBC
7. Confirm ETA of resources dispatched by the CCR operator (fire & medical)
ONGOING ACTION - Consider Following Requirements:
1. Fire Brigade - Additional resources required from government
2. Ambulances - Additional resources required from government
3. Extra foam
4. Food & water to site for emergency teams
5. Refreshment to LECC
6. Relief emergency personnel transport to site
7. Inform LEBC of mobilisations and resources placed on stand by
8. Praoctively update Scribe
INITIAL ACTIONS
1. Confirm Arrival in LECC with ETO
2. If first to arrive start the timed event log (on the electronic whiteboard)
3. Enter name, arrival time and reference indicator on whiteboard
4. Test telephone
5. Participate in team briefing and agree immediate and ongoing actions with LECC Team
Members
6. Familiarise yourself with the emergency situation by surveying whiteboards and receiving a
briefing from the LEBC
ONGOING - Consider Following Requirements:
1. Are buses required on-site to evacuate personnel at muster
2. Water Trucks
3. Vacuum Trucks
4. Earth Movers
5. Graders
6. Clamps
7. Welding Gear
8. Cranes
9. Additional labourers
10. Electricians / Mechanics / Instrument Engineers
11. Inform LEBC of mobilisations and resources placed on stand by
12. Communications container to be mobilised
13. Pipeline spares container to be mobilised
14. Proactively update Scribe
INITIAL ACTIONS
1. Confirm Arrival in LECC with ETO
2. If first to arrive start the timed event log (on the electronic whiteboard)
3. Enter name, arrival time and reference indicator on whiteboard
4. Test telephone
5. Participate in team briefing and agree immediate and ongoing actions with LECC Team
Members
6. Familiarise yourself with the emergency situation by surveying whiteboards and receiving a
briefing from LEBC
ONGOING ACTION - Consider Following Requirements:
1. Notify ROP via calling 9999 and inform them of any civil defence requirements
2. Notify ROP (Oil and Gas Security Office) and inform them of any requirement for to block
roads or restrict access
3. Do Government Hospitals need to be alerted? – Additional medical resources to receive
casualties (liaise with Medical or LEBC)
4. Is there a need to contact local communities / Wali's / Bedu camps?
5. If mobilised, liaise with CECC HR to activate Personnel Team if casualties are to be evacuated
from the interior
6. If mobilised, liaise with CECC Media to activate Press Team if there is or could be, any
indication of media interest
7. If thought required, Liaise with CECC Media to activate Press Centre (Oil & Gas Exhibition
Centre)
8. Prepare Training Centre for NOK / evacuation facilities
9. In coordination with CECC HR Rep, mobilise Public Relations Personnel to site
10. Request CECC notifications to:
- BP/Shell Oman Marketing
- Canadian Energy Services
- Government Gas
- Contractor Companies involved
11. Keep the LEBC informed of mobilisations and persons on stand by
12. Proactively update Scribe
3.3.6 Scribe
The Scribe is the log keeper and shall maintain the electronic whiteboard with all information.
As the whiteboard is completed a copy shall be printed and maintained by the HSE representative for later
reference.
The log shall contain times and details of all major activities and decisions made in the LECC. The log shall
also record relevant telephone numbers, information regarding casualties, location of incident, resources
mobilised, etc. It is important the log is clearly written [Printed], accurate and concise.
SCRIBE (Coast)
LEBC to nominate LECC Scribe
INITIAL ACTIONS
1. Confirm Arrival in LECC with ETO
2. If first to arrive start the timed event log (on the electronic whiteboard)
3. Enter name, arrival time and Reference Indicator on whiteboard
4. If you have an assigned telephone, test it
5. Participate in team briefing and agree immediate and ongoing actions with LECC Team
Members
6. Familiarise yourself with the emergency situation by surveying fixed whiteboards and receiving
a briefing from LEBC
ONGOING ACTIONS
1. Proactively gather information and enter on the whiteboard
2. Check information on electronic whiteboard against mobilisation and notification information on
the fixed whiteboard for accuracy and consistency
3. Brief arriving members of the LECC
4. Check all team members are present – if not have the ETO reactivate pagers or call substitutes
from the duty roster
5. Mobilise PDO security if the scenario has security implications
6. Prompt the LEBC to implement "Time Outs" if events start to become unclear
7. If 2nd Scribe is not available ensure that the fixed whiteboard is also kept up to date with
casualty information and mobilisation of equipment and materials to site by the contractor
liaison and logistics representatives
8. Minute the team debrief and forward to UIC. Attach originals of log sheets. Copy of
whiteboards (use digital camera)
2nd Scribe
nd
The role of the 2 Scribe is to maintain the fixed (marked up) whiteboard with information from the
contractor liaison, logistics and OSC liaison reps. Typically this information will include:
• Mobilisation times and ETA's of emergency resources
• Notifications made and the time
• Shutdown & Isolation initiation and confirmation times
• 'Time Outs' by the LEBC
• Duty Director notification times
The 2nd Scribe should also maintain consistency with the Scribe on the electronic whiteboard to ensure
consistency and accuracy of information recorded.
INITIAL ACTIONS
1. Confirm Arrival in LECC with ETO
2. If first to arrive start the timed event log (on the electronic whiteboard)
3. Enter name, arrival time and Reference Indicator on whiteboard
4. If you have an assigned telephone, test it
5. Participate in team briefing and agree immediate and ongoing actions with LECC Team
Members
6. Familiarise yourself with the emergency situation by surveying electronic whiteboard and
receiving a briefing from LEBC
ONGOING ACTIONS
8. Keep the white board updated with contractor mobilisations, when requested, ETAs and, when
CONFIRMED, ARRIVED
9. Keep the white board updated with casualty information, numbers ACCOUNTED,
CASUALTIES and MISSING. Update on information from OSC liaison
10. Keep the white board updated with logistics mobilisations, when requested, ETAs and, when
CONFIRMED, ARRIVED
11. Keep the white board updated with ISOLATION and SHUT DOWNS, when requested, and
when CONFIRMED
12. Keep track of location and ETD / ETA of moving resources - Ambulances, Crash Tenders etc
13. Cross check data with Scribe on electronic whiteboard for accuracy and consistency
14. Prompt LEBC for TIME OUT if events are not clear or happening too fast to record
On Scene Commander
The On Scene Commander is responsible for ensuring emergency teams are not put at risk in
the implementation of the emergency actions as instructed by the LEBC
INITIAL ACTIONS
1. Take the OSC duty bag from the LECC and go to the emergency scene
2. Wear the OSC’s Jacket
3. Keep an events log on the clipboard (OSC's bag)
4. On arriving at the emergency scene, gather all possible information on the situation
5. Establish and maintain communications with the LECC
6. Establish personnel situation. If personnel are missing, consider implementing Search and
Rescue IF SAFE to DO SO
7. Are additional fire emergency services required
8. Are additional medical services required
9. Is the emergency escalating / under control
10. Review with fire chief, requirement for other resources such as additional emergency services,
foam, water trucks, vacuum trucks, pumps, earth moving gear, cranes etc as required
11. Review action taken with emergency team, update the LECC including confirmation of:
- Personnel accounting / status P
- Site shutdown / isolation status [Confirmed and Non Confirmed] E
- Medevac / Multiple Medevacs A
- Safety of muster area; Need for further evacuation
- The threat to surrounding areas / assets
R
12. Is there any site media interest or will there be
13. Is the public impacted or could they be
ONGOING ACTIONS
14. DO NOT COMMIT PDO EMERGENCY SERVICES TO POTENTIALLY RISKY
SITUATIONS WITHOUT THE APPROVAL OF THE LEBC
15. Carry out ongoing assessments and systematically update LECC
16. Act on further instructions from the LEBC
2. Find out:
• Who is the caller:- Name, Company or 3rd Party
• What is the emergency [Fire, Explosion, RTA, Leak / Spill etc]?
• Where is the location of the emergency:- Asset Area in the interior or address if in the
Muscat area or outside the PDO concession
• Where is the current location of the caller
• Contact number of the caller
• Are fire or medical services required
REMEMBER BE BRIEF THE CALLER MAY BE UNDER STRESS AND WILL EXPECT A
QUICK RESPONSE
4. If required, mobilise:
• Local PDO Fire Services
• Local Duty Medic and PAC medics
• Always mobilise the PDO ambulance and medical staff at the same time as the fire tender.
Refer to:
Appendix D: Example of ETO Call Report Form
Appendix E: Example of CCR Operator Call Report Form
5 Documentation
6 Appendices
* Delete as Appropriate
Signed, Document Custodian
Implemented
Signed, Document Owner:
___________________________________________________
2. Request the caller to stay with the telephone if possible so that he can contacted.
3. Emergency Aid Required
Fire Ambulance
Yes
Tick where applicable
No
Tick where applicable
7. If the emergency has been verified, write overleaf the instruction you have received from
L.E.B.C / D.D. action accordingly and record all contacts you have attempted.
Medical 9124212
IT 9124291 99211627
Medical 9124212
Information Required
What Is The Emergency :
Where Is The Emergency :
Callers Name :
Where Is The Caller :
Contact No (Tel/Mob/Radio) :
Number Of Injured :
Emergency Aid Required Fire Yes / No
Ambulance Yes / No
STANDING INSTRUCTIONS
1. In Event of Fire or Serious Injury, mobilise Emergency Services immediately by activating Group Call
Button - Fire / Med. Then, notify LEBC On Tel _____Or Pager _____.
• If Fire Service or Ambulance is not required, notify LEBC only.
• Ask LEBC if LECC Team is to be Mobilised; use Group Call Button to mobilise the team.
2. For Fire / Explosion at Oil / Gas Facility, always mobilise Ambulance and Fire Service.
3. For Road Traffic Accident, advise Area HSE Advisor.
Do not give out any information relating to the incident or injuries to any third party
or Media.
Interior LECC’s
Fahud 243-84317 243-84483
Yibal 243-81182 243-81153
Qarn Alam 243-85525 243-85409
Lekwair 243-81928 243-81728
Marmul 243-86033 243-86483
Nimr 243-82414 243-82356
Bahja 243-88755 243-88737