3/8/2021 Google drive integration end user guide - Zimbra :: Tech Center

Google drive integration end user guide

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3. Google drive integration end user guide

Contents
1 Google Drive integration end user guide
1.1 Activate the Google Drive Zimlet
1.2 Save An Attachment to your Google Drive
1.3 Attaching a file from Google Drive
1.4 Link to a file on Google Drive
1.5 How to send large files via Google Drive
1.6 Re-enable the Google Drive Zimlet (troubleshooting)

Google Drive integration end user guide

This integration offers you the opportunity to connect your Google account to Zimbra so that you may save and share files from your Google Drive.

Note: End user must login their respective google account to access their Google Drive space.

Activate the Google Drive Zimlet

Click on the "Settings" button.

Click on the "Settings".

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Click on "Google Drive Integration".

Click on the "Activate" button to activate Google Drive.

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Sign In to your Google account. If you're signed into multiple accounts, you may be asked to choose one.

Click the "Allow" button to authorize access to your Google Drive account from Zimbra.

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After a few seconds, the Activate button will be relabeled as Deactivate, indicating you have activated the Zimlet. Click on the "Save" button.

Save An Attachment to your Google Drive

Hover over the attachment you would like to save and click the download icon.

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Select "Google Drive" from the list of download locations.

Select a folder and click on the "Select" button to save the attachment to your Google Drive.

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A message will display indicating that you successfully saved your attachment to Google Drive.

Attaching a file from Google Drive

Click the "Attachments" icon and select "Add files" from Google Drive.

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Choose the Select files to attach option to add the files as attachments in your email message.

Choose the file or files you would like to attach by clicking on them. Hold the Control key while clicking to select multiple items. When finished, click "Select".
Do not attempt to select G Suite files (such as Google Docs, Sheets, etc.), as they cannot be opened directly from an email. Instead, link to them as shown in the
next section.

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Compose your message and click the "Send" button.

Link to a file on Google Drive

This option is recommended for larger files which could get rejected by email servers.

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Click the "Attachments" icon and select "Add files" from Google Drive.

Choose the Select files to link option to add links of your Google Drive files into your email message.

Choose the file or files you would like to link by clicking on them. Hold the Control key while clicking to select multiple items. When finished, click "Select".

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Compose your message and click the "Send" button.

How to send large files via Google Drive

When trying to attach a file over a certain size, you'll be presented with the following dialog. Select "Drive" from the presented options.

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From the Google Drive picker, select a folder into which the large file should be uploaded and click "Select".

The Inserting Link window will appear while the file is being saved to your Google Drive. Once completed, the link will appear in your email message

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Compose your message and click the "Send" button as normal.

Re-enable the Google Drive Zimlet (troubleshooting)

If you cannot see the Google Drive settings, you may need to re-enable your Zimlet.

Click on the "Settings" button.

Click on "Settings".

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Click on "Add-ons (Zimlets)" and ensure the checkbox for com_zimbra_x-google-drive is selected.

Click on the "Save" button. A message will display asking you to reload. Click the "RELOAD NOW" link.

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Submitted by: Sandesh Satam

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Category: Certified

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