Internship Project Report Guidelines

Internship Project Report (Industry Based) Lincoln University College
Internship Project Report

(Industry Based)
A practical Guide to Internship for MBA / BBA students of Lincoln University College
TABLE OF CONTENTS
1. Industry Based Internship

2. Objectives of Industry Based Internship
2.1 Orientation in the company
2.2 On – the - Job Training
2.3 Internship Training Report
2.4 Documentation and presentation of the final Internship report
3. Attendance Policy
4. Conduct and Behavior
5. Roles and Responsibilities
5.1 Internship Coordinator
5.2 Faculty Guide
5.3 Training and Placement Team
5.4 Student Intern
6. Industry Based Internship Evaluation
7. Important Tips
8. Guidelines for Writing an Internship Report
9. Annexure
9.1 Annexure I : Internship Topic Performa
9.2 Annexure II : Fortnightly Progress Report
9.3 Annexure III : Feedback on fortnightly report by Supervisor
9.4 Annexure IV : Industry Feedback Form
9.5 Annexure V : General Format for Internship Report
9.6 Annexure VI : Components in Internship Report
9.7 Annexure VII : Bibliography
9.8 Annexure VIII : Internship Evaluation Documents
9.9 Annexure IX : Tittle / Cover Page Format
1. INDUSTRY BASED INTERNSHIP
An internship is a large part of a student’s formula for job search success. Students who have
good internship experience can be hired faster and earn more than students who do not have
good experience. More and more employers are seeking students who have relevant experience
and are familiar with the work environment. After a student completes an internship, there is
greater potential for the employer to hire him or her for a full-time position, the advantage here
is that these students are already familiar with the organization’s culture and work style.
What is an Internship?
A temporary, hands-on work experience in an organization or company for which students earn
academic credits. The opportunity to add practical, relevant experience to your field of study.
Why an Internship?
“Test drive” the path you are choosing and confirm your interest – An internship is a good
way to check out your interest in a possible career field. Not only will you have the opportunity
to build your knowledge base and test your skills by doing your job, but you will have the
opportunity to be exposed to the work of others within the organization and find out about
additional job possibilities.
Grow personally - The value of an internship often extends beyond career exploration; a good
experience can have a significant impact on your personal growth by developing your
intellectual, interpersonal, and leadership qualities.
Get experience and skills and enhance your resume with career-related experience -
Employers’ number one criteria when interviewing potential candidates for employment is
related work experience.
Develop future employment opportunities - The high demand for skilled employees have
convinced employers of the prudence of sponsoring internship programs to identify, test,
groom and recruit candidates.
Gain valuable contacts and references - Networking is an essential part of the job search
process and who better to ask for a reference or contact than someone who knows your work
style and habits. Getting to know people working in the career field you’re interested in is
easier when you’re working side-by-side with them.
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2. OBJECTIVES OF INDUSTRY BASED INTERNSHIP
The objectives of the Industry Based Internship Program are -
 To provide an opportunity for the Student Interns to apply the concepts learnt in real-
life situations.
 To make them aware of the corporate culture by assigning time-bound projects in a
company.
 To create awareness among Student Interns about their strengths and weaknesses in the
work environment.
 To provide Student Interns a platform to take up on-the-job Training and develop a
network which will be useful in enhancing their career prospects.
 To do a study on any one aspect of the company to enhance their research and report
writing skills.
Industry Based Internship can be broadly classified into three phases-
1. Orientation in the Company,

2. On – the - Job Training and
3. Project/research work leading to Industry Based Internship Report.
2.1 Orientation in the Company
During the first two weeks of Industry Based Internship, the student intern will undergo an
extensive Orientation program in the Internship Company. During this period, the student
intern will understand the company, its customers and the competitors. He / She will thoroughly
study and understand the policies of the company, study the macro-environment in which the
industry is operating and prepares a SWOT analysis.
The student intern may also get oriented to various departments of the company and get to
know the key functionaries. The student interns may meet these functionaries with prior
appointment and understand the various perspectives from them in managing their
departments. This provides a unique opportunity for the interns to gain insights into managing
the departments directly from the head of those departments. The student interns will also get
to know their company guide and other executives/supervisors who will be closely guiding
them during the period of Industry Based Internship.
The intern will also understand the organizational structure and the top management team
including the Chairman, Managing Director, Chief Executive Officer, etc.
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By the end of the orientation program in the company, the Student Intern should be able to
clearly state his/her business objectives which would include specific and measurable targets
to be achieved during the On-Job Training, break-up of targets on a weekly basis, synopsis for
the Industry Based Internship Report, etc.
2.2 On – the - Job Training
The Student Interns should keep this in mind that their future employers will assess them on
their internship - and whether or not their temporary employer liked them enough to invite
them back permanently. So work as hard as you can. At best, you may discover a fabulous new
field you'd never considered before. At a minimum, you'll get a full-time offer, which will
make you more marketable to future employers. The industry based Internship should be a time
to make an investment in your future.
On – the - Job Training may stretch from the beginning to the end of Internship. During this
period, the Student Intern may be assigned various tasks by the organizations, which are part
of the day-to-day functioning of the department within the organization. On – the - Job Training
gives direct exposure to execution and support functions of the department. It gives a flavor of
teamwork, organizational culture, team dynamics, result orientation, organizational pressures,
complexities in achieving the desired results, etc. A Student Intern should take this as a learning
experience and be ambitious of achieving the desired targets or accomplishing the required
tasks, through professionalism and business acumen. On - the -Job Training provides good
scope for developing necessary managerial skills and positive attitude.
2.3 Industry Based Internship Report
Each student intern will undertake intern work during the period of Internship leading to
Industry Based Internship Report. A student would be assigned a specific intern work involving
designing of questionnaires, application of sampling techniques, administering the survey,
tabulation of data, application of statistical/managerial tools for analysis of data and drawing
inferences/testing hypothesis thereof and finally culminating in the preparation of a detailed
Industry Based Internship Report. Internship Report can be chosen by a student intern in the
field of his specialization/interest. However, the student has to be sensitive to the placement
opportunities and take up Internship Topic in that area. A good internship report, providing
value to the corporate may be the trigger for a better placement opportunity.
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3. ATTENDANCE POLICY
Absolute attendance (100%) is a symbol of dedication and commitment of a Student Intern.

Unless there is dire need for availing leave, the Student Intern should not ask for any leave.
Dedicated effort from the Student Intern paves the way for healthy relationship with the
organization and enhances the placement opportunity. Analysis of the previous Internship
experiences prove that those with good attendance record performed better during Internship
and secured Pre-Placement Offer (PPO).
100 percent attendance is mandatory. If a Student Intern is not in a position to attend on any
day during Internship, he/she shall obtain prior approval of leave from Company Guide and
Faculty Guide.
For all the leaves availed, there will be a penalty in terms of marks. Absence without prior
approval of leave will be viewed seriously and may lead to termination of Internship.
4. CONDUCT OF INTERNS
The Student Interns must bear in mind that they are the ambassadors of Lincoln University
College and conduct themselves in the manner befitting the Lincoln University Collage
standards. Lincoln University College expects the Student Interns to maintain high professional
and social standards.
Lincoln University College expects that the Student Interns will at all times during Industry
Based Internship conform to the rules and regulations of his/her place of work. It is particularly
important to be regular, punctual, obedient, honest and sincere at work. Unprofessional
behavior, dishonesty, misconduct, indiscipline, irregularity at work and unsatisfactory
performance will lead to cancellation of internship of the student.
DO'S AND DON'TS FOR STUDENTS DURING INTERNSHIP
Do's: Student Interns should -
 Get an overview of the Company/Industry in which they are placed. This includes
understanding the core business of the company, organizational chart, key personnel in
the company, manufacturing units, marketing channels, financial policies, etc.
 Make an analysis of the company vis-à-vis the industry and prepare SWOT analysis.
 Always maintain formal dress code.
 Always be polite in dealings and maintain cordial relationship with the Company
Executives.
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 Always be positive and open to suggestions.

 Maintain strict confidentiality of company information.
 Consult Faculty Guide or refer textbooks to reinforce relevant concepts.
 Always submit bills in time when reimbursement is to be claimed. Get conversant with
company policies/rules before incurring expenditure.
 Always be present whenever the Faculty Guide and/or Placement Manager visit the
company.
 Focus on assignment and complete the individual tasks allotted on schedule.
Don'ts: Student Interns should not -
 Criticize the company policies and/or Company Executives.

 Criticize or make adverse comments about Lincoln University College and/or Faculty
Guide.
 Misuse the facilities offered by the company.
 Go to meetings and presentations unprepared or ill-prepared.
 Be late.
 Leave the office without prior permission from the Company Guide.
 Be impolite or rude to Company Executives.
 Exceed the work given by the Company Guide and collect information that is confidential
in nature.
 Hold back any material/equipment/accessories provided by the company on a returnable
basis.
 Interfere in third party assignments.
 Encourage friends visiting workplace during office hours and cause inconvenience to
others.
5. ROLE AND RESPONSIBILITES
5.1 Internship Coordinator
Internship Coordinator has to lead, motivate and mentor the Faculty Guides. He/she has to give
necessary thrust and directions to the Faculty Guides as well as the students. The Internship
Coordinator shall –
 Enable effective Industry Based Internship by donning the mantle of an organizer, leader,
evaluator, enabler, director, planner, developer and resource manager.
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 Leverage the strengths of Faculty Guides to accomplish the goals set for the Internship and
enhance Internship outcomes.
 Visit Internship companies if required.
 Review the progress and performance of Student Interns and Faculty Guides from time to
time and give necessary feedback to the concerned.
 Counsel Student Interns on need basis.
 Randomly select Student Interns and review their progress from time to time.
 Interact with the Company Guides on need basis and develop the relationship with the
companies.
 Give challenging tasks to Faculty Guides and help them achieve the tasks.
 Ensure that Faculty Guides give adequate attention to the bottom 1/3rd students.
 Help the Faculty Guides to achieve PPO targets and track their performance on a regular
basis.
 Periodically undertake random evaluation of students and validate the evaluations made by
the Faculty Guides.
 Encourage Faculty Guides to come up with innovative practices for improved effectiveness
in Internship.
 Ensure that Faculty Guides visit companies for reviewing Student Interns once in a
fortnight.
 Make periodical feedback on Faculty Guides.
5.2 Faculty Guide
The role of the Faculty Guide is to facilitate the Student Intern to undertake a meaningful On -
the - Job Training and Industry Based Internship Report, provide necessary operational and
academic guidance and to facilitate evaluation, with the help of the Company Guide while the
Internship is in progress. The Faculty Guide would be involved at all stages of Internship.
The Faculty Guide shall -
 Submit a Report to the Internship Coordinator which will include the initial report and
interim report received from the student. It will also include a brief on the mails exchanged
and telephonic conversation between the Faculty Guide and the Company Guide.
 Familiarize Student Interns with evaluation process, parameters and schedules.
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 Plan for presentations by the Student Interns at the final stages of evaluation. This would
help overcome any shortcomings on the part of the Student Interns when the presentation
is made to the target audience.
 Guide/facilitate Student Interns in achieving the targets/tasks as assigned by the Internship
Industry and tracking their performance on a weekly basis.
Faculty Guide shall be assessed for the key result areas like achievement/ surpassing the targets
set by the company for the Student Interns for On – the - Job Training, no. of pre-placement
offers received at the end of Internship etc.
As far as possible, the Faculty Guide should take the initiative to hold discussions with the
Company Guide along with the Student Interns. This would help the Faculty Guide to assess
the student's progress in his/her respective project, the quality and the quantity of work put in
by the Student Interns. These discussions would also help the Faculty Guide to judge the
behavior of the Student Interns in the company, and the relationship the Student Interns
maintain with the other executives/staff of the company.
5.3 Training & Placement Team
The Training & Placement Team is responsible for timely generation of Internship.
Placement Managers will be responsible for-
 Liaising with the corporate and maintaining good relationship with the concerned
Company Guides in the Internship organization.
 Coordinating with Faculty Guides and facilitating timely implementation of various
components of Internship and help achieve the targets set for Internship.
 Ensuring conduct of orientation for the student interns at the Internship company during
the first two weeks.
 Obtaining feedback from the company on the performance of the Student Interns and
pass on the information in written form to the Faculty Guide.
5.4 Student Intern
The Student Interns are assigned to a Faculty Guide at the beginning of the Industry Based
Internship. They must discuss with the Faculty Guide the various components of On - the - Job
Training and Industry Based Internship Report and seek clarifications on any matter related to
them. The Student Interns shall-
 Strictly follow the Internship guidelines.
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 Prepare Industry/Company profile as soon as possible after commencement of the

Internship and submit it to the Faculty Guide.
 Have continuous interaction with the Faculty Guide, Placement Manager and the
Company Guide.
 Report constraints if any, to the Faculty Guide without delay.
 Take presentation as an opportunity to impress the host company and ensure its success.
 Submit weekly progress report to the Faculty Guide.
 Endeavor to secure pre-placement offer in Internship Industry through dedicated work
and result orientation.
6. INDUSTRY BASED INTERNSHIP EVALUATION
Internship carries a weightage and therefore the evaluation of Industry Based Internship is
critical to the Student Interns’ overall performance. The evaluation will be based on the
performance of the Student Intern.
The various stages of evaluation and weightage at each stage are given below:
Table 6: Components of Evaluation
SN Particulars Weightage Remarks
Evaluation by External
1 Presentation Part 50 Evaluation by LUC External or

By Coordinator
Evaluation by faculty guide / Supervisor
Final Report + Industry
2 50 Evaluation by faculty guide / Supervisor
Feedback
Total 100
* See in 9. 7 Annexure VII: Internship Evaluation Documents
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7. IMPORTANT TIPS
Apart from giving the Student Interns an exposure to real work situations, Internship provides
them a meaningful opportunity to learn the art and skills of information/data identification,
collection, classification, acquisition, processing and presentation.
Projects under the Internship could be of significance to the host organization-in terms of their
objective of "Technical Documentation" aiming at updating or modernization of information
systems. Therefore, Student Interns should take care to properly document their work. They
should consult their Faculty Guide for any problems they might encounter.
The Student Interns are advised to strictly adhere to the deadlines of submitting reports and
making presentations. Non-submission of reports by the due date may lead to the student not
being evaluated.
The Student Interns are advised to submit the project report to the host organization for scrutiny
before submitting it to the Faculty Guide. This gives assurance to the host organization on
maintaining secrecy of certain confidential data.
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8. Guidelines for Writing an Internship Report
To fulfil the academic requirements of the internship, interns are required to submit an
internship report following the specifications outlined in this guide (course instructor can come
out with own guide or modify this guide). Most work place communication is written. To grab
attention it must concisely articulate a clear, interesting message. An involving topic, an
organized text, and a readable style increase the likelihood of interns’ work being noticed and
taken seriously. Often, written work such as reports, assessments and memos are the first and
only impression upper management receives of the interns. Interns’ writing become his/her
sole representative and reflects the quality, accuracy and professionalism of interns’ daily work
activities.
An Internship Report must include an outline of the business of the company for which interns
worked, summarize the work they did, and discuss the specific relevant aspects of their work.
The report must demonstrate their ability to communicate what they have done in their
internship, it must demonstrate their ability to relate their work to the bigger picture, and it
must demonstrate their ability for critical thinking. Interns have to demonstrate that their
internship had a major component (at least 50%) related, or that they are able to relate their
work to their major.
The Required Components and Purpose of an Internship Report
Internship report has to contain three subject areas:
1. Outline of the background and specific business of the company and/or department in which
interns performed their internship;
2. Outline of the work that interns have performed in the company;
3. A discussion of a specific issue related to their internship.
The first two components can be brief, and they can be included in the introduction of the
report. The major focus of the report should be on the third component, the critical discussion
and analysis of a specific internship-related topic. This component is referred to as analytical
component.
The analytical component should relate academic knowledge to practical experience. Its
purpose is to help interns develop written and analytical skills; interns will not only gather
information but interpret, organize and present it clearly and understandably. It is common that
the analytic component of the internship is perceived as a major challenge of the internship.
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However, note that it is well acknowledged that many aspects of interns’ daily work can be
praxis oriented rather than academically oriented. It is thus clear that interns’ work might
include administrative duties as well as mundane tasks required by interns’ employer. It is, of
course, important that interns follow the direction of their employers. However, to pass the
academic requirements of the internship interns must go, if necessary, beyond the following of
instructions and demonstrate their ability in critical thinking and the major field. Thus, the
internship report allows interns to examine aspects of a project or the organization beyond the
work performed by the company.
Developing Report
Research and Planning Phase
Starting early is the key to producing a top-notch, professional report. Last-minute efforts are
reflected in a lack of research and poor quality of writing and usually result in an
``unsatisfactory'' grade. While interns cannot write their report the first month on the job, they
can begin gathering information and outlining their ideas. Once they have chosen a topic, keep
a notebook to record their activities related to the report's research – methods, observations,
meetings attended.
Preparation is an on-going process. Planning is essential – a well-laid out, logical report reflects
similar thinking. Interns decide what they want to say and to whom and keep that in mind as
they organize their thoughts. Gather together all the information they have collected and divide
it into categories. Interns may want to put each section heading on separate pieces of paper and
rearrange them until they have found a satisfactory order.
Some of what they have gathered will be useful as background information in the introduction,
some as support material in the appendices and some will be discarded. The information they
finally decide to use becomes the basis of their outline – an essential organizing tool in report
writing. Remember that the outline can be modified in the planning stages but, once they start
writing, stick closely to it so they do not stray off the topic. By the time they complete their
report, the outline will have naturally evolved into their Table of Contents.
Subject Choice
Choosing a subject is a crucial aspect of interns’ success of their internship report. It is

sufficient to concentrate on one specific aspect or problem related to their internship, and it is
not required that they report in depth on all the projects that they might have encountered during
their internship. However, the chosen subject has to be discussed with enough depth, if
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necessary with efforts beyond their daily work, so that their treatment of the subject
demonstrates a specialist-level ability in their major field. Managers may help in the selection
of a topic. This is to their advantage since their early contribution can lead to a report that will
be of direct use to them. Their `fresh’ objective view of a problem or situation can benefit the
organization. Their internship report must have an analytical component. Even if they have not
been assigned a specific project during their internship, their report must still contain an
analytical component. The topic does not have to be original, but the report must be their own
work and it must be related to their internship.
Writing Phase
Once interns have gathered their information and planned an outline they can begin writing.
Interns should not worry about fancy beginnings or profound ideas – just write! As interns
work, they should keep their audience in mind. Interns’ language must be the language of their
work place. Once interns have completed their first draft, they should put it away and give their
mind a rest. When they take it out again, they can begin revising. Substitute accurate words for
ambiguous ones; clear sentences for complicated phrasing. Interns may want to rewrite
paragraphs or entire sections. The bottom line is to produce a smoothly written, logical report.
Having someone else read their revised draft is a sure test of effective communication. A friend
or colleague will tell them if what they have written is understandable. Revise a second time
on the basis of this criticism. Their final version should be flawless. Their report's credibility
is based as much on perfect grammar and spelling as on content.
Report Format
The following format guideline outlines the specific requirements of the internship report in
terms of the overall structure and necessary sections which are appropriate in most
circumstances. There is no strict rule on the length and specific formatting of text. Interns
should be able to format their report in the style most appropriate for their studies. However, a
typical internship reports consist of three main sections: the preliminaries, the main text and
the reference material, all of which are outlined on the following pages.
Preliminaries
The preliminaries have to include
1. Title Page
2. Acknowledgement and Endorsement
3. Executive Summary
4. Table of Contents
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The Title Page introduces interns’ reader to their report by listing the following information:
report title; employer's name and location; date of report; intern’s name, student number, email
address, and internship course number and year; the university name; and the ``partial
fulfilment'' phrase.
The Acknowledgement and Endorsement on the second page should contain any
acknowledgement of assistance and a statement of endorsement, which states that they wrote
the report themselves and that it has not already received academic credit from another
institution.
The Executive Summary is the most important part of their report. It summarizes the body of
the report, outlining its scope, purpose and major findings, highlighting the key conclusions
and recommendations. The Executive Summary allows a busy manager to understand the
report's significant information without reading the whole text. Interns should write their
Executive Summary after they have written the report. It is not enough to state what they are
`going to discuss’ in the report. The executive summary has to be self-contained and must state
all the major points of the study. Interns are not required to discuss in detail how they derived
the conclusions or argue about it; this is part of the main body of the text. However, they have
to indicate enough details about their study so that a specialist reader has a good understanding
of their contributions detailed in the report.
The Table of Contents lists all sections and sub-sections and uses the same numbering system
as the main body of the report. The preliminaries are not listed. Remember – ease of use is
paramount.
Main Text
The main text has to include
1. Introduction
2. Body
3. Discussion, Conclusions and Recommendations
The Introduction defines the subject of the report so that the reader is prepared for the text that
follows. Here interns can outline the company and/or department for which they worked, and
they can summarize the work they performed at the company. Setting the background is
important because the faculty member evaluating the report may not be familiar with the
detailed operations of their employer. Of course, there is no need to give a highly detailed
account. The information on the site layout and number of employees would only be given if
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it relates to later parts of the report. The second part of the background should outline the
history or objectives leading up to the project or study detailed in the report. The purpose of
this part is to argue why the specific project or the study outlined in the report is of interest.
From this second part of the background, the reader can now anticipate the objectives of the
study.
The objective or goal of the study outlined in the report should be crisply stated and
conceptually separated from the background and the method used. An introduction answers the
question, ``Why was the specific work or study done?''. Keep the introduction brief, but
remember to outline the background and scope of the report and give a clear statement of
objectives of the study. Ask a question that will try to answer in this study. After reading the
introduction, the reader should be prepared for the report that follows, and remember that a
reader will be looking for sections dealing with the issues addressed in the introduction.
The Body is the longest part of the report. It is here that interns develop their theme by
examining the problem, their findings and their meaning. This body of the report should be
formatted appropriately with sections and headings to guide the reader through the report.
Although every report will have different section headings, there are certain themes which run
through all reports – a description of the methods used to acquire data, a summary of the data
obtained and finally a discussion of the interpretation of the data. In this context the word
``data" can have such different meanings as actual scientific measurements, textbook
information, manufacturer's literature, plant logbooks, financial statements, opinions of experts
or employees and so on.
Conclusions and recommendations are often confused but they are not the same thing.
Conclusions are derived from research outlined in the main body and do not introduce new
material. They may be presented in a sequence of two or three sentence paragraphs. The
conclusions should specifically answer the questions raised in the introduction or conclude how
the goals or objectives stated in the introduction have been met.
Recommendations are proposed plans of action for the future. They are suggestions following
logically from the conclusions. Remember that conclusions deal with the present,
recommendations with the future. Each should be presented on a separate page.
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Reference Material
The reference material can include

1. References
2. Glossary
3. Nomenclature
4. Appendices
References list all those books and journals, and if necessary web pages, to which interns
specifically refer in their report. Materials from other authors and diagrams that they have not
drawn should be acknowledged explicitly when there are first used in the report. The references
should follow a well-established and consistent style. It is very unlikely that no references are
needed in the report. References have to include links to any information that is coming from
external sources. This includes data or any other material on which their analysis is based. Any
statement has to be justified. For example, a statement like “the internet is expanding
exponentially” need to be justified. How to justify this? They have to refer to the source of this
information or back-up their statement on their own account if this is a novel observation. In
the former case they have to make sure that they agree with the statement, or state otherwise
(in which case they would have to justify their opinion.) If asked about any detail of the report
they must be able to answer all the questions or be able to point to the right references.
The Glossary is only needed when they have used specialized terms, mathematical symbols or
professional jargon in an extensive way. If they have used specialized terms only occasionally,
it is acceptable to define it within the text. This same rule applies for the Nomenclature. It is
only required if a large number of symbols are used throughout the report.
The Appendix (or appendices) provides their reader with supporting information that elaborates
on, but is not essential to, the development of their theme, or any information that is necessary
to justify their statements and which are too lengthy to include in the main text without
interrupting the line of thought developed there. The appendices are identified by numbers or
letters. Do not include appendices that have not been cited in the text.
* Please go through 9.6 Annexure VI: Components of Internship Report

*Note: see the 9.7 Annexure VII: Bibliography
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ANNEXURES
9.1 Annexure I: Internship Topic Performa
LINCOLN UNIVERSITY COLLEGE

FACULTY OF BUSINESS AND ACCOUNTING
(To be sent through email to faculty guide as well as to coordinator of the respective school by
prescribed dates)
Name of The Student :
LUC Reg. No. :
College & Address :
Class, Section(Optional) :
Mobile No. :
E-mail :
Name of the Organization :
(Address) :
Date of Joining :
Internship Topic :
Location :
Other Responsibilities :
Company’s Designated Supervising Authority*

Name& Designation :
Phone No (O) :
Mobile :
E-Mail :
Signature of Authority (with stamp)
To be Sent to: the faculty guide through email.
 Change of Topic shall not be allowed later on.

This information is required to keep track of student’s performance during internship through
telephonic calls and surprise visits.
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9.2 Annexure II: Fortnightly Progress Report

(e- mail to faculty guide and coordinator)
College Name : ____________________________________________
1. Name of the Student : ____________________________________________
LUC Reg. No. : ____________________________________________
Section, Class : ____________________________________________
(Optional)
2. Period of Internship : From _________________ To_________________
3. Name and address of the Organization:
___________________________________
___________________________________
___________________________________
Phone No. : __________________________ Fax_____________________________
E-mail : ______________________________________________________________
4. Name and Designation of the Internship Incharge in the organization
Name : ________________________________________________________
Designation : ________________________________________________________
Phone No. _________________________ E-mail ____________________________
5. Internship Title ________________________________________________________
Progress during the fortnight (from ________________to_________________)
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
_________________.
Signature of the Student: __________________

Name of Student : __________________
LUC Reg. No. : __________________
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9.3 Annexure III: Feedback on fortnightly report by Supervisor
To be emailed to the student within 3 days of receipt.
Name of student : __________________________________________________

LUC Reg. No. : __________________________________________________
College & Address : __________________________________________________
__________________________________________________
Internship topic : __________________________________________________
Suggestion regarding the progress during _____________to______________

___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
_______________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
_______________________
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9.4 Annexure IV: Industry Feedback Form

Industry Feedback Form
(To be signed and stamped by the industry Internship guide. This is to be submitted at the
time of presentation by the students in sealed envelope)
1. Name of the student : ____________________________________________

LUC Reg. No. : ____________________________________________
College & Address : ____________________________________________
____________________________________________
2. Name of the Organization & Address_____________________________________
____________________________________________________________________.
3. How do you rank him/her on the following 10 attributes? (Please √)
Very Very
SN Evaluation Criteria Good Satisfactory Poor
Good Poor
1 Punctuality
2 Adherence to company norms
3 Conduct / Behavior
4 Initiative
5 Eagerness to Learn
6 Approach towards Internship
7 Quality of Internship work
8 Professionalism on work
9 Team work
10 Technical knowledge
22
4. What are the prospects of the students of being recruited by the organization on the
completion of his degree?
High Moderate Low
5.Any specific observations/suggestions for further improvement?

___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
_________________________________________________________.
_________________ __________________
Signature Date(A.D.)
Particulars of the Incharge of the Internship:
Name & Designation : ______________________________________

Address(Office) : ______________________________________
(with Stamp)
(To be signed and stamped by the industry Internship guide. This is to be submitted at the
time of presentation by the students in sealed envelope)
23
9.5 General Format for Internship Report

Format for Internship Report
Font Size : 12 Times New Roman

Line Spacing : 1.5
Paper Size : A4 (Weigh should not be less than 60 grams.)
Margins : top – 1”, Bottom – 1”, Left – 1.5” |Right – 1”
Alignment : All in align left (Ctrl L)
Cover Page : Hard binding + Black Cover with Golden printed
PRESENTATION OF THE REPORT

i. Title/ cover page (Annexure)
ii. Certificate / Letter from Industry
iii. Certificate of Approval from College
iv. Letter of Declaration
v. Acknowledgements
vi. Table of contents (including list of tables and list of figures)
vii. Abbreviation
vii. Abstract/Executive summary
viii. Each Chapter start with blank Page. Only mention the Chapter Unit. i.e. CHAPTER
ONE
 Executive Summary/ Abstract:

The report should carry an abstract (or executive summary) in the initial pages of the report. It
helps the reader to get an overview of the report. The length of the executive summary/ abstract
can be upto 3-6 pages and should throw light on the following essential information:
- Purpose/ objective of the study and its significance
- Scope of the study and methodology
- Findings and recommendations
24
9.6 Annexure VI: Components in Internship Report
1. Introduction
 Background
 Objectives of Internship
 Methodology (Organization selection, placement, duration, activities)
 Limitation of Internship
2. Brief Introduction of the Industry.
Should contain brief background including:
 The context
 Present situation
 Challenges and opportunities
3. Brief Introduction of the Organization.
 The context
 Present situation
 Challenges and opportunities
4. Analysis of activities done / problems solved
 Introduction of the activities / departments / sections
 Role of the intern and fitting in the organization structure (responsibilities)
 Experiences in the internship including understanding of system, processes and
rationale
 Emergence / occurrence of issues, problem or challenges and how these problems
were solved / addressed
 Observed Gaps
5. Conclusion / Lessons learnt
 Inferences drawn
 Overall experience, learning, knowledge gained
Reference / Bibliography
25
9. 7 Annexure VI: Bibliography

Bibliography must be presented in the following format
HOW TO WRITE REFERENCES
This section is an introduction to writing references and covers the most common types of
material in both print and electronic form: books, chapters in books, conferences and their
papers, official publications, dissertations and theses, journal articles, images, pictures and
illustrations, maps, internet resources.
Tip – Saving Time

Make sure that you get all the reference information you need while you still have the source
material (e.g. book) in front of you. You will waste a lot of time if you have to have to go back
and find this information later. For example: if you make a photocopy check that you have the
page numbers; if you interview someone make a note of the date; if you print a web page make
a note of the full web address and the date on which you accessed it.
Why should I include references in my work?

1. It shows the range of reading which you have done. This gains you mark.
2. You may support your arguments with the opinion of acknowledged experts and use data
from reputable sources. This can make your own arguments more convincing.
3. It is a basic academic requirement to show details of the sources of your information, ideas
and arguments. Doing so means that you cannot be accused of plagiarism, i.e. stealing from
another person’s work.
When should I include references in my work?

1. Whenever you quote someone else’s work. This does not just include words but tables,
charts, pictures, music, etc.
2. When you rewrite or paraphrase someone else’s work.
3. When you summarise someone else’s work.
26
Why should I give such detailed information?

The purpose of the details provided is to make it easy for someone else to follow up and trace
the materials which you have used. Without full references, your tutor may be led into thinking
you are trying to take credit for someone else’s work i.e. plagiarism.
What are the most important points about my list of references?
1. Keep it accurate. This means that the marker/tutor does not waste time if they wish to consult
the items you have listed. If your list is full of errors, you will lose marks.
2. Provide all the relevant details. This makes it is easy for the marker to identify the items
which you have listed. Again, if some of the important information is missing you will lose
marks.
3. Use a consistent format for your references. This will ensure that it is easy to locate a
reference within your reading list.
What do I need to include?

The most important parts of a reference are as follows:
1. The person(s) who ‘wrote’ the work: - The Author(s) or Originator(s).
2. Anyone who edited, translated, arranged the item.
3. The name of the work: - usually the Title.
4. Any additional information about the name of the item: - usually the Subtitle.
5. The person who puts the work into its physical format: - usually the Publisher.
6. The date when the work was made available or published (not necessarily when it was
written, etc.).
7. The place of publication (if known).
8. Physical details of the item such as Vol. No. page numbers etc.
or
Title followed by the date in round brackets.
e.g. Encyclopaedia Britannica (2003)
9. Any additional information helpful to locate the works (such as a web address, a catalogue
number, the title of a series, etc.).
27
How do I Cite an Item in the Text of my Project?

Researcher need to provide the following information if you mention another piece of work,
book etc. in your assignment.
(a) When quoting directly from someone else’s work give:
Author(s) followed by the year in round brackets.

e.g. “As with any investment, working capital exposes the business to risk.” Verma (2003)
(b) If there is no author give either:

A statement that the work is anonymous (Anon)followed by the year in round brackets:
e.g. Anon. (2006)
(c) If the author produced more than one work in the same year:
Use letters to indicate this (probably it is best to arrange the items alphabetically by their title
first):
e.g. Singh (2004 a)
Singh (2004 b)
(d) When referring to or summarizing put both the author(s) and year.
e.g. Verma (2007) describes how the business is exposed to risk by working capital.
GENERAL RULES
(i). Authors
a) Single Author
Family name first, then a comma and space and then personal name(s) or
initial(s). e.g. Singh, A.
b) Two Authors
List the first author in the form above and second author start with persona name
and then family name and also placed “&” between them.
e.g. Mohammed, A. & J Khan.
c) Three Authors:
List the authors as above with a comma after the first and “&” after the
second. In case of Second and third authors First start with personal name then
family name.
e.g. Pryce-Jones, T. Patel, & P Brown.
d) More than three authors should be listed with only the first named followed
28
by the Greek term “et al”. This translates as “and others”.

e.g. Hussain, J. et al.
Editors
Editors are treated the same as authors except that Ed. or Eds. is put in brackets after the editor
or editors’ names.
e.g. Walker, T. (Ed.)
Corporate Author
A corporate author is a group which takes responsibility for writing a publication. It could be
a society and professional body, an international organisation, a government department or any
other group. A government publication should begin with the country, then the department,
then any committee or subcommittee.
e.g. Great Britain. Department for Education and Skills
e.g. Price Water house Coopers
(ii) Date
The date of ‘publication’ should be included.
If there are a number of different reissues or reprints of the item give the earliest date of the
edition you are referring to.
e.g. if the information in the book reads “1989 reprinted in 1990, 1992, 1995, 1996, 2000”
give 1989.
If it is not possible to ascertain the date put the following: [n.d.] or [undated] or [no date].
(iii) Title
The title should be copied from the item itself if possible and should be in italics. If there is no
title on the item you may need to invent a descriptive title. In this case you should put it in
square brackets [ ].
(iv) Edition
If there are different editions of the work you should give details of which edition you are
using. e.g 3rd ed
29
(v) Place
Where appropriate you should include the place where the item was published.
e.g. New Delhi (India)
If there is more than one place of publication given choose the first one.
e.g. for Paris, New York, London give “Paris”
(vi) Publisher
If the item is published give the name of the publisher as it appears on the item.
e.g Sultan Chand & Sons
If the item is unpublished it may still be possible to give the name of the body responsible for
issuing the work.
e.g. Verma , R. (1998). Impact of Market Orientation on Corporate Success. Unpublished PhD
thesis, University of Himachal Pradesh.
(vii) Other Information

You may wish to include other information about the item such as its ISBN, physical format
(e.g. Lecture, Web Site, E-Mail, internet address, etc.). More detail is given in the section
DETAILED EXAMPLES
(i) Books (or reports)
Information about a book should, if possible, be taken from the title page and the back of the
title page.
It is usually laid out like this:
Kotler, P. (2006), Marketing Management, 12th Ed. New Delhi: Pearson Publishers Ltd., pp.
1-23.
Kotler, P. (2006), Marketing Management, 12th Ed. New Delhi: Pearson Publishers Ltd., pp. 1-23.
Author Date of Title Edition Place of Publisher Pages

Publication Publication
30
(ii) Electronic Books

Electronic Books should be treated very similarly to print ones. You need to include the address
of the website at which you viewed the work and the date on which you viewed it.
e.g.
Roshan, P. & Leary, J. (2003) Financial Analysis. Sebastopol, CA: Cisco Press
[available at: http://proquest.safaribooksonline.com/1587050773 viewed on 11/03/2008]
(iii) Journal Articles

Publications that are published regularly with the same title and often a volume and/or part
number are usually known as serials. These could include publications published annually,
quarterly (4 times per year), bimonthly (every 2 months), monthly, weekly or daily.
Popular serials e.g. Business World, are usually called magazines but more academic
publications are often known as journals.
The reference from journal should be laid out like this:
Author Year Article Title Journal Title
Kumar, G. B. (2005) Changes Ahead in Health Care Management. HR Magazine, Vol. 50, No
13, pp. 60-61.
Volume
Part/Issue Page Numbers
(iv) Web Sites
A web page should be treated similarly to a print work in that it may have an author or editor
and a title. It may be dated and the main site (of which the page is a part) may also have a
publisher and may also give an address in the “about us” or “contact” section. You should
include the address of the web page and also include the date on which you viewed the page.
e.g.
Barger, J. (2000) A biography of Leopold Paula Bloom
http://www.robotwisdom.com/jaj/ulysses/bloom.html [viewed 11/07/2006].
Note:
 All references should be given alphabetically.
 The literature reviewed should be arranged as per the requirement of theme.
31
9.7 Annexure VII: Internship Evaluation Documents
Evaluation of Internship Presentation
College : ………………………...
Presentation Date : …... /….. / …………….(DD/MM/YYYY)
Intake : …………………………
Program : ………………………....
Semester : …………………………
Total Marks
Presentation Organization Questions / Overall
Grooming (Presentation
SN LUC Reg. No. Name of Student Skills Skills Answers Impression
Part)
Out of 10 Out of 10 Out of 10 Out of 10 Out of 10 Out of 50
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Signature : …………………………
Name of External 1 : …………………………
32
College : ………………………...
Intake : …………………………
Program : ………………………....
Semester : …………………………
Total Marks
Part)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Name of External 2 : …………………………
33

College : ………………………...
Intake : …………………………
Program : ………………………....
Semester : …………………………
Total Marks
Part)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Name of Supervisor : …………………………
34
Evaluation of Internship Report Writing

College : …………………………
Date : …... /….. / …………….(DD/MM/YYYY)
Intake : …………………………
Program : …………………….…...
Semester : …………………………
Objectives,
Lesson Learnt Total Marks
Report Language & Analytical Industry
Recommendation (Report
SN LUC Reg. No. Name of Student Formatting Graphical Skills Feedback
/ References Part)
representation
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Signature : ……………………………………….
Name of Supervisor : ……………………………………….
35
Total Internship Marks

College : …………………………
Date : …... /….. / …………….(DD/MM/YYYY)
Intake : …………………………
Program : ………………………....
Semester : …………………………
Report Marks Internship Presentation Marks Total Marks
LUC Reg. Supervisor External - 1 External - 2 Supervisor (Presentation Part)
SN Name of Student
No.
Out of 50 Out of 20 Out of 20 Out of 10 Out of 100
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Signature : ……………………… Signature : ………………………… Signature : …………………

Name of Supervisor : ………………………… Name of External 1 : ………………………… Name of External 2 : …………………
36
9.8 Annexure VIII: Tittle / Cover Page Format
INTERNSHIP TITTLE – In capital same

format in 3 lines only…..
……………………..
AN INTERNSHIP REPORT
Submitted To:
Office of Dean
Faculty of Business and Accounting
Lincoln University College, Malaysia
Submitted By:
Student Name
LUC Registration No.: LC0003000XXX
Phoenix College of Management (PCM)
in the partial fulfillment of the requirement for the degree of

Bachelor/Master of Business Administration (BBA/MBA)
Kathmandu, Nepal
November 2016
CUSTOMER SERVICE DEPARTMENT

OF
NEPAL INVESTMENT BANK LIMITED
AN INTERNSHIP REPORT
Submitted To:
Office of Dean
Faculty of Business and Accounting
Lincoln University College, Malaysia
Submitted By:
Ramesh Neupane
LUC Registration No.: LC0003000XXX
Phoenix College of Management (PCM)
in the partial fulfillment of the requirement for the degree of

Bachelor of Business Administration (BBA)
Kathmandu, Nepal
November 2016

Internship Project Report Guidelines

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Internship Project Report Guidelines

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Internship Project Report (Industry Based) Lincoln University College

Internship Project Report

1. Industry Based Internship

1. INDUSTRY BASED INTERNSHIP

2. OBJECTIVES OF INDUSTRY BASED INTERNSHIP

The objectives of the Industry Based Internship Program are -

Industry Based Internship can be broadly classified into three phases-

1. Orientation in the Company,

2.1 Orientation in the Company

2.2 On – the - Job Training

2.3 Industry Based Internship Report

Absolute attendance (100%) is a symbol of dedication and commitment of a Student Intern.

DO'S AND DON'TS FOR STUDENTS DURING INTERNSHIP

Do's: Student Interns should -

 Always be positive and open to suggestions.

Don'ts: Student Interns should not -

 Criticize the company policies and/or Company Executives.

5. ROLE AND RESPONSIBILITES

5.1 Internship Coordinator

5.2 Faculty Guide

The Faculty Guide shall -

5.3 Training & Placement Team

Placement Managers will be responsible for-

5.4 Student Intern

 Prepare Industry/Company profile as soon as possible after commencement of the

6. INDUSTRY BASED INTERNSHIP EVALUATION

Table 6: Components of Evaluation

SN Particulars Weightage Remarks

1 Presentation Part 50 Evaluation by LUC External or

8. Guidelines for Writing an Internship Report

The Required Components and Purpose of an Internship Report

Internship report has to contain three subject areas:

Research and Planning Phase

Choosing a subject is a crucial aspect of interns’ success of their internship report. It is

The reference material can include

* Please go through 9.6 Annexure VI: Components of Internship Report

9.1 Annexure I: Internship Topic Performa

LINCOLN UNIVERSITY COLLEGE

Company’s Designated Supervising Authority*

To be Sent to: the faculty guide through email.

 Change of Topic shall not be allowed later on.

9.2 Annexure II: Fortnightly Progress Report

Signature of the Student: __________________

9.3 Annexure III: Feedback on fortnightly report by Supervisor

To be emailed to the student within 3 days of receipt.

Name of student : __________________________________________________

Suggestion regarding the progress during _____________to______________

9.4 Annexure IV: Industry Feedback Form

LINCOLN UNIVERSITY COLLEGE

Industry Feedback Form

1. Name of the student : ____________________________________________

2 Adherence to company norms

6 Approach towards Internship

7 Quality of Internship work

High Moderate Low

5.Any specific observations/suggestions for further improvement?

Particulars of the Incharge of the Internship:

Name & Designation : ______________________________________

9.5 General Format for Internship Report

LINCOLN UNIVERSITY COLLEGE

Font Size : 12 Times New Roman

PRESENTATION OF THE REPORT

 Executive Summary/ Abstract:

Suggestion regarding the progress during _to__