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2021-22
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PG Academics and Career Council (AnC), IITK

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Welcome!
Are you excited for the
orientation session?
Who We Are?
The PG Academics and Career
Council (AnC) is the only Council
of IITK, made solely by PG
students for the PG students! And
it is trusted with the
responsibility of managing
executive activities in two of the
most crucial aspects of student
life - Academics and Career.
PG AnC
Career
Development
Wing

PG International
Academics PG AnC Relations
Wing

Khushbu KIshnani
Research General Secretary
Wing khushbuk@iitk.ac.in

p g _ a n c @ i i t k . a c . i n
PG Academics Wing
The PG Academics Wing takes up the responsibility of the
academics-related work of the Academic and Career Council. It
acts as an interface between the institute policymakers and the
students on matters related to academia.
 PG Academics Wing

Indranil Chatterjee Kopparthi Venkata Srita Shreyank Goel

Manager Manager Manager
indrac@iitk.ac.in srita20@iitk.ac.in shreyank20@iitk.ac.in

S. Mustafa Kazim
Associate Head
mustafa@iitk.ac.in

Akash Sonowal Harsh Manish

Secretary Secretary Secretary
akash20@iitk.ac.in indrac@iitk.ac.in indrac@iitk.ac.in
Career Development Wing

The Career Development Wing of the Council, with the mandate of

Career Development of students, shall provide an extraordinary
boost in regard to Career Aspects.
 Career Development Wing

Amit Kr Pandit Muskan Rathore Rohit Kumar Maurya Akshay Age

Manager Manager Manager Manager
pamit@iitk.ac.in muskanr20@iitk.ac.in mauryar@iitk.ac.in akshaypa@iitk.ac.in

Sarika Yadav Lekkala Jayasree Sudheer Tetali

Secretary Secretary Secretary
sarika@iitk.ac.in jayasree20@iitk.ac.in tetali20@iitk.ac.in
 International Relations Wing
“ The PG International Relations (IR) wing creates awareness about
the existing foreign programmes among the campus community. It
brings various opportunities for campus students to go abroad for
collaborative research work, exchange programs, conferences etc. ”
 International Relations Wing

Akash Jangale Deepti Sachan Piyush Kumar Begwani

Manager Manager Manager
akashsj20@iitk.ac.in deeptim@iitk.ac.in piyushb2020@iitk.ac.in

Madiha Nasim Anjali Pritam Ghoshal Md Haseen Akhtar

Secretary Secretary Secretary Secretary
madiha20@iitk.ac.in anjalik20@iitk.ac.in pritam20@iitk.ac.in mdhaseendw20@iitk.ac.in
Research Wing
The Research Wing of the council aims at cultivating and
promoting research interests in the student community, by
providing the freedom and opportunities to work upon diverse
areas of research.
 Research Wing

Apala Banerjee Pranav Waychal Neha Sharma

Manager
Farheen Fatima
Manager Manager
Manager
apala@iitk.ac.in waychal@iitk.ac.in nehasharma20@iitk.ac.in
farheenf@iitk.ac.in

Shrikant Parshuramkar Subodh Badgujar Anup Roy Chiranjeev

Secretary Secretary Secretary Secretary
shrikant@iitk.ac.in badgujar@iitk.ac.in puna20@iitk.ac.in chiranjeev20@iitk.ac.in
 Contents:
SPGC/DPGC ............................................... 1

Program structure ................................... 2

Academic rules ....................................... 3

Registration Procedure........................... 4

Portals/websites u need to know ..... 5

Courses & supervisor selection .......... 6

PMRF ......................................................... 7

Ph.D. specific topic .............................. 8

Termination policies ................................ 9

Leave rules ............................................... 10

QnA sessions ............................................. 11

SPGC
&
DPGC
 SPGC
Senate Post Graduate Committee

Comprises of the Chairperson, One representative from each department

(DPGC Convener), 6 additional members including 1 outgoing Chairperson, 4
student members: 2 from Ph.D. and 2 from Masters

SPGC have jurisdiction in the following matters:

Formal approval of new courses of instruction
Modification of courses already approved
Credit value of courses, and many more.

The SPGC is assisted by the department/program post-graduate committees

(DPGC). Each departmental/interdisciplinary program has its respective DPGC.
 DPGC
Department Post Graduate Committee

Comprises of DPGC Convener, Head of Department, 4-8 faculty members from

the department, 2 student members: 1 from Ph.D. and 1 from Masters.

DPGC assists SPGC in general policy determination, coordination and review.

Formal approval of admission of postgraduate students
Presentation and disposal of thesis
Conduct of oral and written examinations, etc.

Your academic semester load including thesis and course will finally be
verified and accepted by DPGC Convenor through Pingala
Program
Structure
Program Structure Masters

Defence

Research Work

Course Work
Program Structure Ph.D.
Academic Rules
Grading Policies
Credits Requirements
Basic Information
Financial Support
 Grading Policies
9 credits: for every course or thesis grade.
SPI:Semester Performance Index
CPI: Cumulative Performance Index
The SPI is an indicator of the overall academic
performance in all the courses he/she has
registered during a given semester
The CPI indicates the cumulative academic
performance in all the courses taken including
those taken in the current semester
Minimum CPI:
DIIT/M.Tech/M.Des/MBA/MSR: 6.5
PhD : 7
 Grading Policies (cont.)

I: automatically convert to F after the last date.

E and F: must repeat or substitute by another course.
D: may be allowed to repeat or substitute a maximum of one course or in
case of not having required CPI.
Credit and Duration Requirement
 Credit and Duration Requirement(cont.)

Ref: PG manual (Section 7)

Basic Information:
01 M.Tech./M.Des. Can take one UG course with permission of DPGC

For any additional courses, grades can be converted into S/X

02 — UG courses can also be taken as additional courses

Minimum duration excludes summer term

03 One additional year for part-time and external students

After completing maximum duration, extension from Academic Senate is

04 a must
 Basic Information(cont.):

Some research-sponsored projects may provide additional assistantships

05 and fellowships from CSIR, DAE

Audit of courses is allowed but will not be added to the grade sheet. For
06 the online semester, you need to mail the respective faculty for
permission
 Financial Support :Institute Assistantship
01 M.Tech/MSR/M.Des : 12400/- per month for 22 months

02 Ph.D. : 31000/- per month in 1st and 2nd year,

35000/- per month in 3rd, 4th, and 5th year.

03 Valid GATE/CEED/CAT/GMAT scores are required for the financial support

TA Work: 8 hrs per week
National Conference:
04 Support provided by DoAA: Up to 10k for up to 2 conferences for Ph.D.
students.
International Conference:
Support provided by DoAA: Up to 1 lakh per student for Ph.D. students.
Registration
Procedure
 First Sem Registration
Already done, you followed all guidelines provided via mail and submit all
documents as mentioned in the offer letter.
Note: If your degree certificate awaits, submit a provisional certificate for
appearing final exam (including all papers in theory, practical, project, oral,
etc.) before the last date (8 weeks from registration date).

Pre-registration from 2nd sem

You have to do your pre-registration on the Pingala portal from next semester
onwards (2 weeks before the end of the current semester) by submitting a list of
duly approved courses.
Pay fees for the new semester and clearance of any outstanding dues to
complete the registration.
Late Registration
You are allowed to do the late registration on the Pingala (up to 1 week late)
with a late fee( in general Rs. 1000), Follow the academic calendar for
timeline.

Summer Term Registration

Every student has to register up to a maximum of half the normal semester load.

Students who will defend their thesis in the summer will not register.
ADD/DROP/Withdraw

Get approval from the course instructor and DPGC before the last date
(4 weeks before end semester exam of the course)
Course drop/withdrawal shouldn’t reduce the semester load below
27 credits.
Please make sure that your selected courses are not clashing with each
other.
 FAQs:
Do I have to register for the new semester if my thesis
01.
is getting extended after final semester?
If one is completing thesis submission two weeks after commencement of
semester, he/she need not register.

02 I have submitted my thesis but not defended it, do I

. have to register for new semester?
For PhD students who have submitted thesis and awaits their defense
may register with 0 credits or take leaves and apply for defense on
leave.
PINGALA Portal

Portals/websites
DOAA Website
Computer center
mooKIT
PINGALA
Registration
(including Add / Drop Marksheet
Pre & Late)

Login to your Fee Personal Library

account Info

click here
 Academics
(DOAA / DOSA Registered Data)

Add / Drop
(Request / drop courses)

Marksheet
(in Add/Drop section)

Pingala webpage
(left pane) Registration
(View Form Status)
Personal Details
Dashboard (left pane)

Fee Payment
Dashboard home

Library Online**
Dashboard (left pane)

**Use IITK VPN

(Download)
Academic News & Events
Follow DOAA website and webmail

Academic Calender

Exam & Course

Schedules

Registration Notices
Computer Center
Connect to IITK through SSL-VPN Tunnel on different clients.
01 — Use this link

Download MATLAB Campus-Wide license on your work and personal

02 computers. — Use this link

Use Office 365 using your VPN

03 — For access please follow the procedure given in this link

Check out other licensed software from the computer center, IITK
04 website. — Use this link
 Course Home
Dashboard (left pane)

Announcements
Dashboard (left pane)

Resources
Dashboard (left pane)

Forums
Dashboard (left pane)

My Profile
Dashboard (left pane)
 Courses
&
Supervisor
selection
Course Selection
There are different kinds of courses at IITK that are-
01 PRF(PG Course), DE(Departmental Elective), OE(Open
Elective),DC(Departmental Core).All courses are of 9 credits each.

02 PG students can only select PRF courses which can be DE, DC, OE.

You can only choose any course of another department if it is PRF/OE

03 type.

DE/DC courses will be selected according to departmental rules

04 conveyed to you at the start of programe.
Course Selection
Apart from different courses, there is a thesis credit that can be of
05 9,18,27,36 credits. There is also a seminar course of 0 credit.

You can take course credit with thesis credit, but taken care of the fact
06 that minimum and maximum semester load should be 27 & 36 respectively.

Seminar course is compulsory for two-semester may vary in accordance

07 with the department.

Except for the first sem. the course and thesis credit selection will be
08 done through Pingala during pre-registration period.
Supervisor Selection
The thesis supervisor(s) of a student will normally be appointed from amongst the
01 faculty members at IIT Kanpur using modalities decided by the departments.

In most general cases there will be lab rotation in which students got a
02 chance to meet different faculties and get to know their research areas.

In online mode lab rotation is replaced with faculty research presentation, in

03 this faculty will have to present about their area of research and students can
ask questions.
After meeting with guides, both the student and the faculty have to fill the
04 choice for each other.
05 Thesis supervisor will be finally alotted by the DPGC.
 FAQs:
01. How to convert from M.Tech/M.S.R to PhD?

Change into Ph.D. at the beginning of 2nd/3rd/4th/5th semester of current

Master program on the recommendation of DPGC and approval of SPGC.
Application to be submitted at least 2 weeks before the start of next semester.
Needs to complete minimum 27 credits completed in the current program and
has at least 7 CPI, apart from this you need to have 75%/7.5 CPI in your B.Tech
if you convert before 2rd sem.
Needs to complete minimum 27 credits completed in the current program and
has at least 7 CPI if you convert before 3rd/4th/5th sem.
Review of work at least once every two semesters after the conversion

Note: Part-time Masters's students are not allowed to change into part-time PhD
programs.
 PMRF
Prime Minister's Research
Fellowship
 PMRF
Prime Minister's Research Fellowship

The Prime Minister's Research Fellows (PMRF) Scheme has been designed for
improving the quality of research in various higher educational institutions in
the country.The candidates will be selected through a rigorous selection
process and their performance will be reviewed suitably through a national
convention.

IIT Kanpur is one of the PMRF granting institutes and has ranked 4th in the
NIRF ranking.

At the time of joining, each Fellow shall be given deliverables to be achieved

each year. This will be decided by the assigned guide and the department
which the fellow is joining.
 PMRF
Prime Minister's Research Fellowship

Apart from this, each Fellow would be eligible for a research grant of Rs. 2
Lakhs per year (total of Rs 10 Lakhs for five years).
 PMRF
Prime Minister's Research Fellowship

Any of the regular PhD candidate will be able to get PMRF subject to the
eligibility.

There are two modes a) Direct b) Lateral

There will be 25% nominations for the Direct and 75% for the Lateral of the total
nominations that need to be done by the department.
 PMRF
Prime Minister's Research Fellowship

For Direct
a)Your Btech/Dual degree must be from IITs/NITs/IISERs/IISTs or Centrally
Funded IIITs and have 8CPI at the end of your last program.
b)qualified GATE and be pursuing or have completed M.Tech./MS by research
at one of the PMRF Granting Institutions having a minimum CGPA or CPI of 8.0
at the end of the first semester with a minimum of four courses.
For Lateral
a) You must have done at least 4 courses in Ph.D. at IITK with CPI 8.5 and higher
that’s the eligibility for filling the form for your nominations.
b)You can apply twice but before 24 months and 12 months for those who come
from B.Tech and M.Tech degrees respectively from the date of registration to the
Ph.D. program.
b) Your application then will be a judge on your CPI, strong research proposal,
publications records.
Comprehensive Examination
For PhD
Ph.D. Candidacy students
only
SOTA

Open Seminar

Thesis submission and Defense

 COMPREHENSIVE EXAM
A student registered in the Ph.D. programme can appear in the comprehensive
exam only after he / she has completed the course requirements and satisfied
the minimum specified CPI requirements i.e. 7

Direct Ph.D. students may appear in the comprehensive examination earliest at

the end of the 2nd semester, but must pass it before the end of the 5th
semester after their first registration.

May appear in the comprehensive examination earliest at the end of the 1st
semester, but must pass it before the end of the 4th semester after their first
registration.

The above time limits are exclusive of the period of sanctioned leave if any.
 COMPREHENSIVE EXAM

The examination will be in oral form but may be supplemented with a written
part as well. Its generally decided by the DPGC(Department Postgraduate
Committee).

A student will be considered to have passed the comprehensive examination if

all except at the most one member of the board are satisfied with the student's
performance in the examination.
 FAQs:
01. Who will be there on the comprehensive examination board?
The comprehensive examination board will consist of at least three but not
more than five faculty members of the student's department/IDP plus one
faculty member from outside the department/IDP (discipline, in the case of
Humanities & Social Sciences).
Constitution of the board will be proposed by the DPGC in consultation with
the Head of the department/IDP and the thesis supervisor, if already
assigned, and will be forwarded to the Chairperson, SPGC who will send it to
the Chairman, Senate for approval.

02. What if a I fails in the first attempt of comprehensive examination ?

The student is allowed to appear only twice in the comprehensive

examination.
 CANDIDACY FOR THE Ph.D. DEGREE
A student enrolled in the Ph.D. program is formally admitted to the candidacy
for the Ph.D. degree after

1. He/she has completed the course requirements for the degree with at least the
minimum required CPI.
2. He/she has passed the comprehensive examination.

Only such students who are admitted to the candidacy will be allowed to
submit Ph.D. theses .
 State of Art Seminar
Every Ph.D. student admitted to the candidacy for the Ph.D. degree is required
to give a general seminar in the Department covering the State of Art of the
area of research.

This seminar must be given within six months of passing the comprehensive
examination

If a student fails to appear within six months then there is a provision of

extension of 3 months timeline which is granted by the Chairman, SPGC on the
request of the student and the recommendation from thesis supervisor and
DPGC, Convener
 State of Art Seminar

A further extension of three months may also be granted by SPGC. However,

students have to apply for these extensions in advance.

If a student fails to appear in His / her academic program would be deemed to

have been terminated.
 Open Seminar
Before proceeding to finalize the thesis, each Ph.D. student must deliver a
seminar open to faculty and students

In this seminar research work done by the student will be presented to obtain
comments and criticism which may be incorporated in his/her thesis.

The maximum time duration for the submission of the thesis after the delivery
of the open seminar will be six months.

In exceptional circumstances, a further extension of three months with proper

justification.

If the thesis is not submitted within the desired period including the extension,
the open seminar already delivered will stand canceled and will have to deliver
fresh open seminar.
 Ph.D. Thesis Board
The thesis board shall consist of three members in addition to the thesis
supervisor(s) approved by the Chairman, Senate.

Unless some special circumstances make it impractical, at least two members

of the thesis board (other than the supervisor(s)) must be from outside the
Institute and at least one of these two must be from within the country.

Ph.D. thesis can be submitted only after the thesis board has been duly
approved and the intimation of the satisfactory completion of the open
seminar has been received.
 Ph.D. Oral Board
The oral board shall consist of four members in addition to the thesis
supervisor(s)/program coordinator.

Of the four, three shall be from among the faculty members(one from
department) of the institute (including those, if any, on the thesis board) and
one shall be from among the members of the thesis board within the country
but outside the institute
 Ph.D. Oral Examination
Ph.D. Oral Board Shall
i) examine the thesis reports,
ii) examine if necessary modifications suggested by the thesis examiners have
been incorporated,
iii) elicit the candidate's replies to the questions raised by the thesis
examiners
iv) authenticate the work as the student's own,
v) judge if the presentation of the work by the student and the answers to the
questions asked have been satisfactory.
 Ph.D. Oral Examination
vi) Then the Ph.D. oral board will give a report of the examination, which will
be communicated by the supervisor(s)/program coordinator to the
Chairperson, SPGC through the Convener, DPGC.
If all, except at most one member, declare the student as passed, the student
shall be deemed to have passed.
On receipt of the report that the student has passed the oral examination,
the Chairperson, SPGC will recommend to the Senate for award of the Ph.D.
degree.
 FAQs:
01. How to change from a Part-Time to Full-Time Ph.D. programme?

A student admitted to a part-time programme may be allowed to change his/her

registration to full-time (regular) studies at the beginning of a semester upon the
recommendation of the DPGC and with the approval of the SPGC.
For the purpose of determining the maximum period of stay (specified in Section
7.1), one-half of the period spent as a part-time student will be counted.

02. How to change from Full-Time to Part-Time Ph.D. program?

Complete the coursework, pass comprehensive exam, give SOTA

Get permission from DPGC and supervisor.
Produce No Objection Certificate from employer.
Complete PhD within 7 years from the date of his/her registration.
 FAQs:
01. I am a direct Ph.D. student can I Exit from Ph.D.?
Ph.D. student in an engineering department who does not hold a
master’s degree in engineering, may exit from the program with an
M.Tech degree provided ,
(i) a request to this effect is made at least six months before the exit but
not before the student has completed two-and-half years (excluding the
period of sanctioned leave, if any) in the program;
(ii) the request is approved by the Senate on the recommendations of
DPGC and SPGC; and
(iii) the student has completed all the requirements of the M.Tech. degree
(including a thesis).
 FAQs:
01. I am a Ph.D. student with M.Tech or from a non-
engineering background, can I Exit from Ph.D.?

You may request ,with proper justification to exit from the program with
a degree/diploma. The request has to be recommended by the thesis
supervisor, DPGC and SPGC and approved by the Senate. The student
opting for exit option may be considered for the award of M.Tech.
degree or any other form of degree/diploma, depending on the
completed course/research work
Termination
Policies
Termination Policies
Master Student

The student will not be allowed to continue his D.IIT./M.Tech./ M.Des./M.S. by

Research /MBA programme if
i) His/her CPI is below 6.0.
ii) His/her CPI is below 6.5 in two consecutive semesters (however, SPGC may
consider continuation as per provisions of 7.7.3).
iii) He/she obtains two Fs or two Es or one F and one E in the same or different
courses.
iv) He/she accumulates three or more Xs towards thesis grades.
Termination Policies
Ph.D. Student

i) His/her CPI is below 6.5 (below 6.0 in the case of the first-semester student).
ii) His/her CPI is below 7.0 in two consecutive semesters (however, SPGC may
consider continuation as per provisions of 7.7.3).
iii) He/she obtains two Fs or two Es or one F and one E in the same or different
courses.
iv) He/she accumulates eight or more Xs towards thesis grades.
v) He/she accumulates six or more Xs towards thesis grades in two consecutive
semesters.
Leave Rules
Personal leave
01 Max. 30 days in an academic year (including breaks)

02 Max. 10 days during regular semesters.

03 Max. 15 leaves can be carried over to next academic Year.

Casual leave
01 Max. 6 days during regular and 4 days during summer semester.
Can’t be carried over.
 Medical leave
01 Max. 8 days during regular and 4 days during summer semester.

02 Medical certificate needed from IITK doctor and from registered

medical practitioner (during sanctioned leave).

Maternity leave
01 Max. 3 months during the maternity.

02 Can be combined with any other leave.

 Semester leave

01 Max two semester and a summer semester.

02 Must have completed at least 2 semesters.

03 No more than 1 semester at a time and not for D.IIT. Students.

(Section 5.4.)
 FAQs:
01. I need medical certificate then from where it has to be
issued?

If a student falls ill while on the IITK campus, the medical

certificate must be obtained from the Institute's medical officer.

If he/she falls ill outside the campus while on sanctioned leave,

the medical certificate must be obtained from a registered medical
practitioner.
 Will meet we again
after some time in
QnA session

We're done!
Thank You
For Attending!